There is a glaring difference between a document with letterhead and one without it. A letterhead makes a letter, invoice, or memo look more professional, official, and important, which does wonders for your business communications. What’s more, you don’t have to pay a professional graphic designer to create one for you – you can easily prepare Letterhead Examples through Microsoft Word.
What Is a Letterhead?
A letterhead is an element, usually a paragraph and some imagery, that appears at the top of a professional document in a specific format to identify the company or group that prepared it. Since it is usually the first thing a reader sees, it is designed to be eye-grabbing and informational. It is mainly used to identify the sender and send a message about their brand personality.
What Is a Letterhead Template?
A letterhead template is a specialized format that can be used to create a template for an official document. It contains elements such as the company name, contact information, logo, and address.
What Are Letterhead Examples Used for?
Letterhead Examples have been used as part of business communication for many years. Within the corporate world, you will find them affixed to the following documents:
- Customer letters and invoices
- Public notices
- Internal department communications
- Meeting minutes
- Job acceptance or denial letters
- Proposal or presentation cover letters
A letterhead will often be affixed to a letter sent to key institutions like the state, bank, or a federal agency. In such correspondence, it serves to show that the information is credible. It can also be used on a website to attract online customers.
Letterhead Examples and Templates
Essential Elements of a Letterhead
Generally, the content of letterhead will vary from one company or individual to the next. For example, a school letterhead might contain a motto, while a church may not. Here are the most common elements you will see in different letterheads:
- Business contact information
- Company logo
- Company name
- Brand tagline or slogan
- Company physical address
- Web and social media addresses
- Company establishment date
- Professional license number
- Awards and memberships
- Email address
Placement is very important when preparing a business letterhead. Usually, these elements are either placed in the header or Footer of a document.
How to Make a Letterhead in Word
Microsoft Word features can help you create and save a letterhead that captures your company’s main message. Here is a step-by-step guide of how you can achieve this:
Step 1: Open a blank Word document and select Print Layout from the View menu.
Step 2: Click on Insert and select Header, where you will see several Header styles.
Step 3: Choose the style that meets your needs. Word will now go to Design mode and open a Header marker tab with placeholder text.
Step 4: From the Design menu, open Pictures on the Insert bar and scale down the image you have chosen to a suitable size.
Step 5: When the Insert File dialog opens, click on your graphic file and select Insert. Right-click on it and select Size and Position, then balance the image. Resize it to fit on your letterhead.
Step 6: If the image is a size you like, click OK to accept it. It will left-align.
Step 7: Go to Home and select Center Alignment from the Paragraph section.
Step 8: If you wish, add some text to this section.
Creating a Letterhead Footer
Most businesses use the Footer in their letterhead to highlight their company address and contact information. If you wish to do this, select footer from the Insert menu and choose a suitable footer style. You can then add text to the placeholder footer that appears.
Tip: Print a copy of your letterhead to see how it appears on a physical document. Some elements and colors may look muted on your computer but better in print.
Benefits of Using a Professional Letterhead
By now, you know what a letterhead is, what it entails, and how to prepare one. Below are some benefits your business can enjoy from using this important tool:
Good First Impression
A letterhead is the first thing a reader will see when they open your document. This, coupled with its colors and designs, make it an excellent way to make a good first impression on your audience. When it is well-designed, it tells the reader that your company cares about quality.
Builds Company Image
A letterhead communicates your message to your audience, telling them about your mission, values, products, and services. It also tells your customers that the information you present them is formal, credible, and can be trusted. Through these details and the imagery, colors, and fonts, you can formalize them with your company’s image.
Letters, memos, and invoices look more professional when they contain a letterhead. This is because letterheads project professionalism and formality. Additionally, they affirm that the information being provided is genuine and credible.
Lastly, a unique letterhead design can help your target audience remember your brand. It allows them to relate certain colors and images with your company name, product, and services.
Frequently Asked Questions
Does Google Docs have a letterhead template?
Yes. Google Docs offers several business document templates, including letterheads, which are usually available in the Template Gallery. To use them, you open the gallery and choose a template that is closest to what you want, then customize it. You can also choose to work from Microsoft Word instead.
What is the standard size of a letterhead?
Most countries outside North America print company letterheads A4 as (210 mm x 297 mm). The standard size for letterheads in North America, on the other hand, is (215 x 280 mm).
What are the three main letterhead sizes?
There are three main sizes for standard letterheads. These are:
- European – 210 x 297 mm
- United States – 8.5″ x 11″‘
- Monarch – 7.25″ x 10.5″
If you frequently receive business communications, you have probably come across multiple Letterhead Examples. You may have also seen letters and memos that didn’t have this conspicuous tool. When you compare the two, you notice that a letterhead lends an air of credibility, professionalism, and formality to a document. It tells you more about the sender’s brand and message.
Preparing a letterhead template will translate to the same benefits for your business. You won’t have to introduce yourself or list your contact information every time you send correspondence. What’s more, all you need is Microsoft Word and this guide to create a winning letterhead.