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Letter to Teacher from Parent (Sample Notes & Letters)

During a child’s academic years, the parent will write to the teacher letters for various reasons. Letter to teacher from parent is a means of a parents’ formal communication to the teacher to address various issues. For example; a letter explaining why the child was late for school, absenteeism, sickness, abnormal behavior and many more.

When the parent is writing this letter, they can face various challenges. These include;

  • Alignment of the letter; a parent may not be able to organize his/her letter properly.
  • Parent may miss to introduce him/herself in the letter.
  • Using the wrong tone in the letter
  • If requesting for a meeting miss to indicate proposed date and time for the meeting or even contact for feedback.
  • Using the wrong words that can be offensive.

Using a sample letter, writing a letter can be made easier by using a sample letter. A sample letter makes it clear, simple and easy to read and understand.

How to email your child’s teacher

  • Confirm from the teacher if he/she is comfortable communicating via email. This will help in ensuring you receive timely feedback.
  • Start the email with a positive comment. Appreciate the way the teacher have helped your child or how much your child is fond of the teacher.
  • Ensure the mail entails the following;-
    • The correct email address of the teacher
    • Use a clear subject which includes your child’s name
    • Greeting, should be polite and refer to the teacher by the name your child uses.
    • Introduce yourself and your child ensure you indicate your names.
    • Have a brief statement of the matter in question.
    • Request for information if need be.
    • Request for a meeting if need be.
    • Have a polite ending and sign your email
  • Recognize when to write an email. There are some issues that can prompt you to write an email to the teacher. Especially if the issue is urgent and you want feedback before end of day.
  • Consider when to write am email. Why not use a letter, a text or call the teacher? It’s important to understand the circumstances under which to use an email. An email can be used as evidence of communication and it’s fast compared to letters. The teacher can respond to an email even during non-teaching times.
  • Collect necessary information that you need to include in the email. This will help to write a comprehensive email that is clear and direct to the point. If there is need to show prove of pictures or other documents, ensure you attach to the mail. If the email is for enquiry, ensure the information you are seeking is not in the school website.
  • Keep the email as brief as possible. Long emails are tedious to read. Ensure you are precise and to the point.
  • Keep the tone positive and respectful. Aim to keep the language calm. For example, if you are discussing a learning issue stick to the facts. Don’t use accusing words like “my child is not getting attention.” Rather say “I have come to realize my child has lost interest in drawing which he is likes doing. I will appreciate your support. Can you set up a meeting we discuss this in detail.”
  • Be honest in your email. It’s important to note children are honest and any untruthful information in your letter may be discovered by what the child might say.
  • Proofread your email to ensure there are no error and you have covered everything you wanted in the mail before sending it.
  • End on a nice note. Thank the teacher for the good work and taking time to read your mail. Say that you look forward to hearing her/his thoughts.
  • Don’t copy the principal. Just include other teachers if they are concerned with the subject in relation to your child.
  • Don’t expect an instant response especially on weekends, holidays or evening. Teachers have families and other personal issues to attend to and they might not be able to respond during non-working hours.

How to write a letter/note to your child’s teacher

Identify the reason/purpose for the letter. If the issue at hand is important you have to consider writing a letter. If the information you are giving is short you can write a note. For example, you can write a note to say thank you or if you want to pick your child early.
  • When writing a note or letter, ensure its neat, brief and to the point. It’s important to address the teacher by name and sign the note as well. If your handwriting is bad prefer to type a letter.
  • Write your note on a clean clear paper, depending on your child’s grade you can use colored paper. Use a good ballpoint pen and not a pencil this will make your note/letter neat.
  • Explain the reason for the note, if you are doing a letter follow the email format.
  • Sign the note/letter and write your name.
  • Deliver the note. You can deliver it either by mail or hand delivery. For hand delivery you can deliver it yourself or give it to your child to give the teacher the note.

Letter to teacher from parent for sick leave

30th April 2022

Linda Hill

310 Grove Street. Apt.12

New York

Mrs. Woodley

The Greenland School

School lane 5th street

New York

Dear Madam,

Ref: Sick Leave for Jude Hill

My name is Linda Hill mother to Jude Hill. My daughter is a student at your school in Greenland School and in grade four (4). I am writing this letter to request for leave for my child who is not feeling well. She got tonsolitis last night and the doctor gave her three (3) sick days off for resting.

She therefore won’t be able to attend her classes for the next three days. I would like to kindly request you grant her leave for the mentioned days for her recovery.

Attached to this letter please find the doctors note.

Thanks in advance for your support.

Yours sincerely

Linda Hill, Jude’s mother

Letter to Teacher from Parent about Vacation

30th April 2022

Linda Hill

310 Grove Street. Apt.12

New York

Mrs. Woodley

The Greenland School

School lane 5th street

New York

Dear Madam,

Ref: Request for Three Days Leave for Vacation

My name is Linda Hill mother to Jude Hill who is a student in your school Greenland grade four (4). Am writing to request you grant her vacation leave for three days from 1st April to 3rd April 2022, we attend her elder brother’s wedding.

This is an important occasion for the family to attend and Jude is a maid in her brother’s wedding. I will ensure she works hard to cover the time she will be away from school on her studies.

I will be highly obliged if you grant her permission.

Thanks in advance and hoping to hear from you soonest.

Sincerely

Linda Hill, Mother to Jude Hill

Letter to Teacher from Parent about Homework

30th April 2022

Mrs. Woodley

The Greenland School

School lane 5th street

New York

Dear Madam,

Ref: Homework

My name is Mr. Smith father to Michael Smith. Am writing this letter to apologize on behalf of my son who was not able to complete his homework on Wednesday. This was caused by an emergency we got at home. His younger sister got a small accident which prompted us to rush her to hospital.

We got home quite late and Michael was not able to do his home.

Kindly accept my sincere apology on his behalf.

I am obliged for continued support on his learning

Yours sincerely

Mr. Smith, Michael’s Father

Letter to Teacher from Parent about Child’s Behavior

30th April 2022

Linda Hill

310 Grove Street. Apt.12

New York

Mrs. Smith

The Greenland School

School lane 5th street

New York

Dear Madam,

Ref: Apology for My Child Behavior

My name is Linda Hill mother to Chris Hill a student in your school in grade four. Am writing this to apologize for his uncalled behavior during the school sports day.

It came to my attention that my son behaved so rudely towards his teacher on that day. Kindly accept my sincerer apology, I promise this will not happen again. His father and I have spoken to him and he has well apologized for the misconduct.

We highly regret that this happened and once again I promise it won’t happen again.

Kindly accept our sincerer apology.

Yours faithfully

Mrs. Hill, Chris mother

Letter to teacher from Parent about another Child’s Behavior

30th April 2022

Mrs. Woodley

The Greenland School

School lane 5th street

New York

Dear Madam,

Ref: Abusive Student in Your Class

I am Mrs. Hill mother to Susan Hill a student in your school class five (5). It has come to my attention that there is a student in the same class with my daughter who is using abusive language towards her. The student’s name is George Lucas.

I would like you to investigate the same allegation and warn the student to stop the misconduct. This has affected her relationship with boys her age.

You support on the above issue will be highly appreciated before things get out of hands.

Thanks in advance as you plan yo address this issue.

Yours truly

Susan Hill’s Mother Mrs. Hill

Letter to Teacher from Parent about Child’s Grade/Progress

30th March 2022

Ms. Clinton

City Montessori School,

Aligani, Lucknow

Dear Madam,

Ref: Hillary Performance in the Last Semester

My name is Mr. Lucas father to Hillary Lucas who is a student in you school grade 5. I ensure my son does his homework and assignments on time.

In the last semester I came to realize his grades really went down. This is despite him completing his assignment and homework correctly and on time. He is a quick learner and have a good grasping attitude of the subjects.

I am really worried regarding her performance on the last test he did. I would appreciate to know what really happened and how we can help him back to his performance.

Kindly advise me if we can have a meeting to further discus this in details. I will appreciate to know what I can do from my side to help him improve his grades.

Awaiting your response.

Yours truly

Mr. Lucas Hillary Lucas’ Father

Letter to Teacher from Parent about Bullying

30th April 2022

Linda Hill

310 Grove Street. Apt.12

New York

The Principal

Mrs. Smith

The Greenland School

School lane 5th street

New York

Dear Madam,

Ref: Our Child Being Bullied in School

I am Lucas’s mother who is a student in your school grade 4S. It unfortunate to learn that my son is being bullied in school by three boys in grade 6F. These are Matthew, Sam and Steven. Lucas reported to me about being bullied the first time three weeks ago. He was harassed by the said boys during lunch time and they took his lunch. I assured him it’s a one off thing, but he came back last Tuesday 15th March claiming the same boys teased him calling him “dwarf.”

Yesterday Lucas came home with his school bag zip ripped off. He explained that this was due to the boys tossing him around after classes as he was walking towards the school bus. This is really upsetting him, making him hate school. It has become a struggle in the morning for him to wake up and prepare for school.

As his mother am very worried and request to school to take the necessary action against the boys and ensure this comes to a stop.

I would appreciate an opportunity to come over and discuss the matter further and see how we can help my son recover.

Your support will he highly appreciated.

I will appreciate to hear from you as soon as possible.

Thanks

Yours sincerely

Ms. Hill Lucas’ mother

Thank You Letter/Note from Parent

30th April 2022

Dear Ms. Susan

I personally write to thank for your support towards my son Collins Smith. I appreciate your support very much. You have been very patient with him and even staying with him when he extend classes to catch up with his studies.

Kindly accept my gratitude for your support and continue with the same spirit. Your support has helped him to improve on his grades tremendously.

Once again am grateful

Yours truly

Mrs. Smith Collins Smith mother

Letter to Teacher from Parent Requesting for a Meeting

3rd April 2022

The Principal

Greenland School

School lane 5th street

New York

Dear Madam

Ref: Requesting for a Meeting

My name is Susan Smith mother to Jude smith in grade 6. Jude is currently experiencing emotional drain due to the loss of his father which has affected him so much. This was due to his dad prolonged sickness which really drained the family. As a result we have organized for counselling session for him early in the morning Tuesdays and Wednesday. This may cause him to be a bit late for classes on those particular days.

Am writing to request a meeting with you and one or two of his teachers to further discuss the above matter. I will appreciate to have the meeting as soon as possible. Please advise on your availability.

Please contact me on 0733 4504506 or through email: ssmith301@gmail.com

Yours sincerely

Susan Smith Jude’s Mother

Introduction Letter to Teacher from Parent about Child

Ms. George

The Greenland School

School lane 5th street

New York

Dear miss,

Ref: Introduction of Grace Michael

Am excited for the start of 2021-2022 academic year. My daughter grace will be joining your class, she really liked you and this is so exciting to her. She is a smart kid with very good grades. She like reading and writing poems. She likes school as this is a place, she is able to express herself and make many friends.

While Grace is a sharp student, she does not like being confronted in public. This makes her to withdraw and go quite for the rest part of the day. This makes her scared.

She loves signing and writing poems and considering you are a music teacher this is what makes her so excited to be in your class.

I hope you will accord her the support she needs to better her grades and to maintain her good performance.

Looking forward for a great academic year.

Yours grateful

Mrs. Michael Grace’s mother

Letter to Teacher from Parent about First Day of School

1st March 2022

Ms. George

The Greenland School

School lane 5th street

New York

Dear miss,

Ref: First Day of School

I am Mrs. Williams’ mother to Stephen Williams. Am excited to write to you about our son’s first day in school.

From his feedback it was exciting, and you helped him to settle in class well and adjust to the new environment.

He liked making new friend and learning the school history.

Once again, we are grateful and appreciate your positive attitude towards our son.

Yours sincerely

Mrs. Williams Stephen’s mother

Thank You Letter to Teacher from Parent at the End of the Year.

1st March 2022

Ms. George

The Greenland School

School lane 5th street

New York

Dear miss,

Ref: Appreciation

Am Mrs. Williams mother to Stephen Williams. Am writing to express our gratitude for our son improved performance. By the beginning of the year we had our fears on how he will perform in consideration of his previous grade performance.

With your support and encouragement, he has really improved and his character has changed too, from a very preserved child to be outspoken and be able to speak his mind out. In the same year he started playing soccer.

We really appreciate the good work you have done in his life and hope this will continue even in the following year.

Once again thank you.

Yours truly

Mrs. Williams Stephen’s mother