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Letter to Professor Regarding Grades – (Sample Letters)

Learning can be quite demanding and despite giving the best you can, you might end up getting grades that you feel you do not deserve. This might be attributed to an emergency or poor performance. However, in such cases, you can write a letter to professor about changing grades.

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Wondering how to write this letter? It is actually quite easy once you learn the art of writing. You might have voided writing this letter as you were not sure of the approach to use. Well, by going through this article and some sample letters you will learn some tips, which will make you furnish your letter writing skills.

Letter to professor for taking out grade of one assignment

From

[Full names]

[Address]

[00/00/0000]

To

[Full Names]

[Title]

[Institution]

[State, city, zip code]

Sub: [Request to take out grade of an assignment]

Dear Mr. /Ms. [last name]

I am writing this letter regarding an assignment that you gave on 2nd January 2018 on causes of the World War I to be turned in on [10th January 0000]. I was unable to effectively complete the assignment as I got sick due to food poisoning. Therefore, the work I submitted was incomplete.

I have previously performed well throughout the coursework and I will be grateful if you struck out this assignment’s grade as it will lower my overall grade. I regret not being able to do my best and I apologize.

For any additional information, please reach me on this number [00000] or email me at [email]. I am very sorry for any inconvenience and thank you for understanding.

Sincerely,

[Full names]

[Student ID]

[Class]


Letter to professor asking for a chance to improve grades

From

[Full names]

[Address]

[00/00/0000]

To

[Full Names]

[Title]

[Institution]

[State, city, zip code]

Sub: [Request for a make-up test to improve on grades]

Dear Mr. /Ms. [last name]

I am writing this letter to request for a make-up test for a chance to improve my grades. Due to a family emergency, I was unable to complete my test.

I was distressed during the test and concerned about my mother who was hospitalized and being the only child and living relative, I could not focus on the test, and I had to leave. I was worried about her condition.

I would greatly appreciate if you gave me a make-up test to improve my grades. My mother has fully recovered and I believe I am ready for a make-up test. For any additional information, please contact me on [0000] or email me at [email]. Thank you for understanding.

Sincerely,

[Full names]

[Student ID]

[Class]


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Sample letter to professor for replacement of last assignment for improving grades

From

[Full names]

[Address]

[00/00/0000]

To

[Full Names]

[Title]

[Institution]

[State, city, zip code]

Sub: [Request to replace the grade of the last assignment]

Dear Mr. /Ms. [last name]

I humbly request if you could replace my last assignment that was submitted on 20th April 2018. I really tried my best to do the assignment, but I was unable to comprehend it and give my best.

I believe if given another chance, I will perform better. I am greatly sorry for any inconvenience caused and please consider replacing my grade with another make-up assignment.

For any additional information, please contact me on [contact details]. Thank you for being supportive and understanding.

Sincerely,

[Full names]

[Student ID]

[Class]


Sample letter to professor asking for one more grade to pass the examination

From

[Full names]

[Address]

[00/00/0000]

To

[Full Names]

[Title]

[Institution]

[State, city, zip code]

Sub: [Request to for one more grade to pass examinations]

Dear Mr. /Ms. [last name]

I am requesting for one more grade to pass my examination. The assignment you issued on 20th February in 2018 to be turned in on 1st March 2018 collided with the school’s sports calendar. We were representing the school in swimming competitions.

As a consequence, I could not dedicate my attention and focus fully on this assignment and due to lack of adequate time and preparation, I did not perform well as I expected eventually failing in my exams.

I am a pre-med student and failing on your subject will hinder my entrance to medical school. I request you to consider giving me an additional test to pass my examination. If you need to contact me, please do so on this number [0000] or email me at [email]. Thank you for understanding.

Sincerely,

[Full names]

[Student ID]

[Class]


Tips on Writing Letter to Professor about Changing Grades

  • Be polite, precise and brief.
  • Refer to your tutor with proper credentials.
  • State your names, student ID number, class, and section if applicable.
  • Provide a valid excuse.
  • Never apportion blame to the professor.
  • Show your willingness to improve or solve the situation.
  • Send a follow-up letter in case you don’t get a response.

When writing a letter to professor about changing grades do not be rude or apportion any blame to the professor. Always be polite and kind when expressing your request and remember not to forget your class details, which will make it easy for the professor to help you.

Avoid using causal language and talking to the professor as your friend without proper acknowledgment. I hope by going through this article and the samples you will be able to furnish your art of writing and write eloquent letters.

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