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How to Write a Letter to Your Principal

A letter written to the principal of a school should be formal, precise and in proper grammar. This is to ensure the mode of address is clear and gets the attention of the principal. There are guidelines to follow to ensure that your letter takes the right format.

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There are two formats that you can choose from. The block format where everything begins from the left side margin and the angled format where the sender’s address is written on the far-right corner and the recipient’s address on the far left just below the sender’s address.

Guidelines for Writing a Formal Letter

  • Addresses

Start off with writing Addresses. Your address should start first regardless of the type of style you are using. Then the recipient’s address should follow.

  • Date

Skip one line then write your date in full like 2nd September 2018. Formality should be maintained. Avoid writing 2/9/2022. The date should be written on the left-hand side.

  • Greetings or Salutation

If you are aware of whoever you are addressing by name, include a relevant tile before their name like Mr, Mrs, Miss, Ms, Dr, or Prof., e.g., Dear Dr. Jefferson,

If you do not know their name, use Dear Sir or Madam. This is respectful.

  • Subject

This is the heading of what you are writing about and should be written in capital letters. Eg. SUB: LETTER OF ADMISSION. Begin the subject from the far left side and skip a line after the greeting then get to the subject.

  • Body

Here, you should be precise in what you are trying to put across. Write this in proper grammar and make it straight to the point. Begin by introducing yourself briefly and write your intentions of the letter. The second paragraph should be a humble plea to be granted your request.

Thank whoever you are addressing.

  • Sign Off

Skip a line and end your letter with Yours Faithfully, or Yours Sincerely, below this your signature should follow then your name and class if you are a student.

NOTE: OBSERVE PROPER PUNCTUATION LIKE IN THE SAMPLE BELOW:

Letter Formats

This is the block style of writing a formal letter:

Karen Evelia Garia

346-217, 4th Street Birmingham

Alabama, United States

 

The Principal

Sunrise Senior School

494 Birmingham

Alabama, United States

 

2nd September 2022

Dear Mr. Peterson,

SUB: APPROVAL FOR COMMENCING THE TREE PLANTING PROJECT

I am writing to you to seek for approval for commencement of the tree planting project that my club members and I talked to you about in our last meeting. The school’s Environment Club is determined to preserve the environment and make our school beautiful and a good space to be in.

I humbly request that you look into it as soon as possible because we are almost at the end of the term and wouldn’t like to end it without achieving our objective.

I am looking forward to a positive response from you Sir.

Thank you.

Yours Sincerely,

E.K.G

Karen Evelia Garia

(Environment Club Representative)

The angled style is written as below:

Karen Evelia Garia 346 Birmingham

Alabama, United States

The Principal

Sunrise Senior School

494 Birmingham

Alabama, United States

 

2nd September 2022

 

Dear Mr. Peterson,

SUB: APPROVAL FOR COMMENCING THE TREE PLANTING PROJECT

I am writing to you to seek for approval for commencement of the tree planting project that my club members and I talked to you about in our last meeting. The school’s Environment Club is determined to preserve the environment and make our school beautiful and a good space to be in.

I humbly request that you look into it as soon as possible because we are almost at the end of the term and wouldn’t like to end it without achieving our objective.

I am looking forward to a positive response from you Sir.

Thank you

Yours Sincerely,

E.K.G

Karen Evelia Garia

(Environment Club Representative)

Letter to the principal for leave inquiry

John Smith3rd Street, Highway Drive

Washington DC

 

The Principal

Braeburn School

4th Street Highway Drive

Washington DC

 

3rd September 2022

 

Dear Mrs. Mayer,

SUB: REQUEST FOR SICK LEAVE

I am writing this letter to request for a sick leave that will take four days according to the doctor’s note attached below. I am a senior class 4 student and I suffer from asthma and a condition called Conjunctiva Rhinitis. It has been uncomfortable for me to make it to school on time because of the winter season that is aggravating my situation.

I am kindly requesting to be granted four days of leave to see my doctor and begin medication immediately so that it doesn’t affect my studies. I would prefer to start my leave on Thursday and end it on Sunday to avoid missing a lot on school work.

Your kind response will be highly appreciated.

Thank you

Yours Faithfully,

JS

John Smith

(Senior class 4 student)

Letter to the principal for admission

Samantha Brown41 Griffins Lane

Atlanta, Georgia

 

The Principal

Hill School

221 Bridgeway Avenue

Denver, Colorado

 

2nd September 2022

 

Dear Sir/ Madam,

SUB: ADMISSION AS A SENIOR CLASS 1 STUDENT IN YOUR SCHOOL

My name is Samantha Brown and I am writing to request for admission to your school as a senior class one student. I completed primary school last year at The Atlanta County School and scored highly as indicated on my school certificate that I have attached in the letter.

I am an enthusiastic student, focused and hardworking and I know that I can scale even higher if I get a chance in your school. I am an all-around student and I do well in both academics and co-curricular activities.

I humbly request for a chance in your school because it is among the top performing schools America brags of having. I am looking forward to hearing from you.

Thank you

Yours Sincerely,

SB

Samantha Brown

Letter to the principal concerning improvement in school/college canteen

Bertha DianaSeven’s Camp

Boston, Massachusetts

The Principal

 

Camelview Preparatory School

Barnabas Highway

Boston, Massachusetts

 

2nd September 2022

 

Dear Mr. Benson,

SUB: REQUEST TO RENOVATE THE SCHOOL CANTEEN

First, I would like to thank you for the significant improvements in the dining hall that have seen our students enjoy meal times unlike before. This letter is to request you to look into renovating the school canteen because the roof is leaking and the walls are dirty with graffiti. This is becoming a health risk to the entire school.

I humbly request that you consider doing this as soon as possible to avoid inconveniencing the students because currently, we are using the back area of the dining hall as a canteen.

I hope to hear from you soon so that we can schedule a meeting with the construction firm to begin work immediately.

Thank you

Yours Faithfully,

BD

Bertha Diana

(Dining Hall Prefect)

Letter to the principal on fee installment

Rose Grandson671, 5th Street

Albany, New York

 

The Principal

Lochab Senior School

Hilton Drive

Albany, New York

 

3rd September 2022

 

Dear Sir,

SUB: APPLICATION FOR FEE INSTALLMENT

I am a grade 4 student, full of dedication, hard work, and of good character. I am writing this letter to plead for a fee installment. My mother, who was the family’s breadwinner passed on two months ago leaving me and my siblings orphaned. Before her demise, I always paid my fees at the right time and completed before exam period, but this has been difficult this term because I have to work to get my fee and come to school as well which I have never missed.

I hereby plead to be allowed to pay my fee in installments so that I do not repeat my class next year due to fee arrears that will deter me from doing exams. I will be doing this by selling off some food produce from the family garden and a few household goods.

I hope you will grant me this favor.

Thank you

Yours Sincerely,

RG

Rose Grandson

Letter to the principal requesting for fee concession

Richard DanHighway Lane

Austin, Texas

 

The Principal

Texas High School

Highway Lane

Austin Texas

 

2nd September 2022

 

Dear Madam,

SUB: REQUEST FOR FEE CONCESSION

I am writing to you to request for a fee concession. I am a physically challenged student- lame- in grade 3, but I have not let my condition bar me from attending classes. My father who is the only parent caters for my needs and those of our four siblings. This is becoming a burden on him since all of us are in school. Our residence is not worth describing, but I value my education more. A lot of money is being used for my medical visits and therapies.

I humbly request for a full fee concession and I know it will not be in vain because my efforts can be seen from my school performance. I will greatly be indebted to you if you do this for me, Madam.

Thank you

Yours Faithfully,

RD

Richard Dan

Request Letter to Principal Templates

Request for Reccomendation for Transcript

Request for Recommendation for Transcript
ths.ac.in


Request for Approval for a New Club

Request for Approval for a New Club
acs.org


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School Fee Exemption Letter

School Fee Exemption Letter
legal-aid.co.za


Requesting for an Investigation for School Bullying

Requesting for an Investigation for School Bullying
d3n8a8pro7vhmx.cloudfront.net


Letter for Request of Access of Records

Letter for Request of Access of Records
dredf.org


Letter to Principal for Approval

Letter to Principal for Approval
ascd.org


Research Concerns Approval of Request from Head

Research Concerns Approval of Request from Head
npaihb.org


Evaluation Request to the Principal

Evaluation Request to the Principal
learningally.org


Sample Request Letter to Principal

Sample Request Letter to Principal
ontarioroadsafety.ca

 

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