Life happens and sometimes that can not only affect you but your child’s education as well. Whether it is a death in the family, illness (you or the child) or something drastic like loss of a house, some circumstances are beyond your control and your child can miss school because of it. Good etiquette requires that you notify the people hired by the government (in the case of public schools) or private institutions when this does happen via a letter to excuse your child from attending school. This is so that the educator can be aware that the child is not in any danger and so that they know how to facilitate your child when he or she does return.
For the purposes of this article, let us assume that a close relative has passed away and you have to leave the state. Even if you don’t wish to divulge details because of the sensitivity of the situation, there are ways that you can notify your child’s educator and alleviate any concerns that they may have.
Sample Letter to Excuse Your Child from Attending School
Dear [Teacher’s Title and Last Name],
Please excuse [Child’s Name]’s absence on [Date]. Due to unforeseeable circumstances beyond our control, [he/she] is/was [Depending on when you plan on sending the excuse before you leave or after your child returns to school] unable to attend even though we tried making arrangements to ensure that [his/her] education would not be interrupted. We are fully aware of the ramifications of [his/her] absence and we assure you that we are willing to work with you to ensure that our child’s education is not adversely affected.
I thank you for your kind cooperation.
Few things that you should keep in mind:
- Be professional – The relationship between you and your child’s educator is one of business. You are making an investment in your child’s life by sending them to school so that they can become a productive member of society. You have to maintain those boundaries.
- Be sincere – The educator does have to answer to someone whenever your child is absent. Be understanding of that and be genuinely sorry that you had to interrupt your child’s education and put them in that position.
- Be succinct – Teachers don’t necessarily have the time to read long-winded letters about your personal issues. Be considerate of their time and be as to the point as possible.
Writing an apology letter is easy and will take no more than 15 seconds out of your day. Ensure that you understand the important role it plays in keeping communication lines open between you and your child’s educator as you work together to create model citizens.