Letter to Accompany a Gift (Format & Sample)

Throughout the year, several events will call for giving gifts to those close to you. These could be anything from a wedding anniversary, baby shower, or birthday to a work promotion. You could also send gifts during festive seasons like Diwali and Christmas. While choosing the appropriate gift for every occasion can be a task, so can drafting a letter to accompany it.

Accompanying a gift with a letter adds sentimentality. It informs the recipient that you value them and took time on their present. It also takes away from the formality and materialistic nature of gift-giving. With a well-thought-out letter, you can express the reason for the gift, such as appreciation or love.

If you are stuck on what to write when sending your gift, here is everything you need to know about how to write a Letter to Accompany a Gift.

Sending a gift is a nice gesture. However, it will likely be better received if accompanied by a letter. This means that this is your opportunity to explain the meaning and purpose of your gift. Here are some writing guidelines to help you draft your message:

  • Mention the occasion or event for which you are presenting the gift. Is it a holiday, birthday, wedding, or are you just appreciating a friend?
  • State that you are pleased to present the gift – Gift giving can sometimes feel obligatory. Ensure the recipient that you are honored to present your gift.
  • State your purpose – If the gift is for a wedding, congratulate the recipient on their special day. Let the recipient know that you pay attention and know what’s going on in their lives.
  • Explain the gift – Picking out a gift requires personal knowledge of the recipient. Explain your thought process in picking out the gift. This will carry more sentimentality with the recipient.
  • Use the right tone – If you are writing to a friend or relative, use a friendly, relaxed, and conversational tone. Be professional, however, when writing to an employer or client.
  • Get to the point – While it is important to convey your feelings, don’t let your letter drag out. Mention your reason for writing from the word go and get straight to the point.
  • Proofread your letter – Although this could be an informal letter, it should be free of punctuation, spelling, or grammar mistakes. Read it through when done and correct any errors.
  • Close with warm sentiments. You can wish the recipient well or congratulate them again.

Letter to Accompany a Gift Format


{Recipient’s Name}

{Recipient’s Address}

{City, State, Zip Code}

Re: {State Reason for Gift, e.g., Congratulations on Promotion}

Dear {Last Name},

Please accept my best wishes on {name of the occasion}. With this gift, I wish to express {state your reason for sending the gift}. {Give a brief story or anecdote related to the gift}. I hope this {name of occasion} will bring joy, happiness, and fulfillment in your life.

I want you to know that I treasure you as a {mention relationship} and am glad to share in this special {day/event/occasion}.

Best wishes.


{Your Name}

Sample Letter to Accompany a Gift

17 September 2030

Melinda May

345 Roseleaf Avenue

Jefferson City, MO 56678

Re: Congratulations on Wedding

Dear May,

Receive my heartfelt congratulations on your recent wedding. You looked amazing in your dress. With this letter, I am also sending two plane tickets to Hawaii. I remember from our long conversations as teenagers that you’ve always wanted to go there.

Please know that I treasure you as my best friend. I will be highly honored if you accept this gift. Meanwhile, send my love to Greg.

All my love.


Letter to Accompany a Gift (Word Template)

File Format
  • MS Word

Take Away

A Letter to Accompany a Gift is supposed to explain your purpose in sending the recipient a gift. Are you thanking them for a favor or congratulating them on a recent success? When drafting your letter, it is essential to put down your reasons. This will help the recipient appreciate the gift more.

If your gift is personalized, you can also use your letter to explain your thought process. Did you remember your first date with the reader? Is your gift inspired by an inside joke? Use your message to ensure the recipient has no questions when they receive your gift.

Finally, be careful to use the right tone. Write formally when sending a gift to your boss and conversationally when writing to a friend.