Letter of Intent to Vacate Rental Property

A letter of intent to vacate a rental property is a document that serves as notification of a tenant’s intention to end their lease and leave the property. When you decide to move from a rental property, write a letter of intent to vacate. You address this letter to your landlord, who accepts the letter as formal notice of your intention to move. This letter protects both you and your landlord from possible misunderstandings about your decision.

In this article, you will learn what you need to include in your letter of intent to vacate a rental property. We provide a format you can use to write your letter and a sample letter for you to read.

Before you write your letter of intent to vacate, carefully read your lease. Find the number of days of notice you must provide before you move. You will need this information when you write your letter.

What to Include in Your Letter of Intent to Vacate a Rental Property

Be sure to include all of the following information in your letter.

  • The date
  • The rental property address
  • The lease signing date
  • The number of days of notice you are providing before you move
  • Notice that you will arrange to meet the landlord for a move-out inspection
  • Address for your landlord to send your security deposit refund
  • Notice that you will turn off the utilities

Tip: Be sure you plan five days for the delivery of your letter. Send your letter via certified mail with a return receipt requested, so you have proof of the date your landlord received your letter.

Letter of Intent to Vacate a Rental Property (Format)

{your name}

{your address}

{date}

{landlord name}

{landlord address}

RE: Intent to Vacate Rental Property

Rental Property Address: {address}

This letter serves to formally notify the Landlord, {landlord name}, that the Tenant, {your name}, intends to terminate their lease dated {date of lease}. The Tenant will vacate the property within 30 days of delivering this letter.

The Landlord shall return the security deposit (minus deductions) to the Tenant at the following address: {your forwarding address}. The Tenant and the Landlord will meet on the last day of occupancy or another agreed-upon date to perform a move-out inspection of the rental property.

The Tenant will terminate all utilities in their name at the rental property upon move-out. If the landlord wishes to transfer utilities to their name, they must notify the Tenant as soon as possible.

{your signature}

{your name}

Sample Letter of Intent to Vacate a Rental Property

Gerard Wilson

3024 South Marigold, Apt. 106

Tulsa, OK 74114

May 22, 2038

Micheal Rockford

2059 East First

Tulsa, OK 74116

RE: Notice of Intent to Vacate Rental Property

Tenant Name: Gerard Wilson

Landlord Name: Micheal Rockford

Rental Property Address: 3024 South Marigold, Apt. 106, Tulsa, OK 74114

This letter serves to formally notify Micheal Rockford, Landlord, of my intent to break my lease dated June 22, 2037. I will vacate the rental property listed above within 30 days of receipt of this letter.

Please return my security deposit of $598.00, minus deductions, to me at 2618 South Jamestown, Tulsa, OK 74112. As previously agreed, I will meet you at the rental property on June 22, 2038, at 2:00 p.m., for the move-out inspection.

I will terminate the utility services at the property on June 22, 2038, at 6:00 p.m. unless you notify me of your desire to transfer them to your name within ten days of your receipt of this letter.

Gerard Wilson

Letter of Intent to Vacate Rental Property (Word Template)

Letter of Intent to Vacate Rental Property (Word Template)

Conclusion

Your letter of intent to vacate a rental property is a professional and legal document that provides formal notice to the landlord of your intention to vacate the rental property. Write it in a professional tone and send it via certified mail with a return receipt requested. Be sure to include the property address, the lease date, and the number of days before you vacate the property. Arrange to meet with your landlord for a move-out inspection. Remember to provide your forwarding address so your landlord can return your security deposit. Also, inform your landlord that you will be turning off all the utilities at the rental property when you move.

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