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Letter of Apology for Delay in Payment

An apology letter for late payment is written to express regret for making a late payment. This is part of business etiquette that helps to maintain good business relationship despite the mistake of failing to pay on time. The person you were supposed to pay will definitely be upset when you do not do it on time. It may therefore make it difficult to figure out on the best way to send an apology.

Using a sample letter will make things easier and simpler when writing this letter.

Apology letter for late payment of rent

[Renter’s Name]

[Renter’s Address]

[Date]

[Landlord’s name]

[Landlord’s address]

RE: Apology for late payment of rent

Kindly receive my sincere apologies for being late in paying the rent. I understand I was supposed to pay by [date]. I had an emergency issue [mention the issue] and required a lot of money. I am currently having the half of the rent. Due to my good history in making payments for the same. Kindly put up with me. I will pay all the rent required by [Date].

I promise that this situation shall never happen again in future. I understand that there is a penalty of [Amount]. I am determined to pay.

Yours sincere tenant,

[Sign]

[Name]

Apology letter for late payment of school fees

[Date]

[Company’s name]

[Company’s address]

[Zip Post Code]

[Dear Sir/Madam]

RE: Apology for late payment of school fees

I wish to bring to your attention that I will not be able to pay school fees on [date]. I have not yet received my salary from my employer. It has taken longer than expected. I hope that we can promptly arrange for me to pay on a later date. Kindly get back to me through my [email/phone number].

Yours sincerely,

[Sign]

[Name]

Letter of apology for delay in payment of salary

[Date]

Dear [employee’s name],

I am writing this letter concerning late payment of the salary. I am aware you should have received the salary by [date]. The unexpected delay is due to the government cut on our budget. This resulted to getting rid of people from the company. This has affected the salary department.

However, we are trying out our best to speed the exercise. I hope all the salary would be ready by [date]. Please i request you to be calm and patient. Soon everything will be okay. I promise that this shall never happen again. We shall rely on the government portal for updates on budgets.

Many thanks for understanding.

Yours sincere,

[Sign]

[Name]

Apology Letter for Late Payment of School Fees

Date…

The Registrar…

Institute/School Name…

Institute/ School Address…

Subject: Apology for Late Payment of Tuition Fees

I am sorry for the late payment of my son’s tuition fees. My sons name is Ryan who is in grade 2 yellow. I am sorry I have not been able to clear the balance. This is because my salary was delayed.

I received my pay today and I banked the money to the schools account. I have attached the bank slip. I thank you for being patience with me and I promise that next time this will not be experienced.

Yours sincerely,

(Your Name)

Letter of apology for delay in payment of tuition fee

[Date]

[Name of the principal]

[School’s name]

[School’s address]

Dear [sir/madam],

Kindly allow my daughter [name] to join your school. The entire tuition fee shall be available on [date]. We would not like to be late in enrolling in your school. We are committed to pay the tuition fee.

We hope you shall consider us.

Yours sincere parent,

[Sign]

[Name]

Apology letter for late payment of employees

[Name]

[Address]

[Date]

[Recipient first name]

[Company’s name]

[Company’s address]

Dear [sir/madam],

We have been experiencing a problem with our systems as far as accounting is concerned. No employees will be able to receive their paychecks in time. All paychecks will be available from [date]. We apologize for the error within us.

We appreciate your patience and great understanding. Let this not affect your performance and dedication to the company. We promise it shall never happen again. For any question on this, kindly call us on [telephone]. We are dedicated to better our services.

Yours sincere,

[Sign]

[Name]

Apology letter for late payment to supplier

[Date]

[Recipients name]

[Company’s address]

Dear [sir/madam],

RE: Late payments

We are in receipt of your note dated [date]. I understand that our good company owes your business quite a lot. Therefore, I am writing to apologize for the late payment of [amount]. These payments will be sent to you by [date]. We had a small problem with our systems but now we have fixed. This shall never happen again.

However, we are greatly impressed by your patience. We value our business relationships so much. Let us put this behind and keep our business in right direction.

Yours sincere,

[Sign]

[Name]

Payment delay letter to client

[Date]

Dear [sir/madam]

RE: late payment

We are still waiting for your payments, which was due by [date]. We are afraid that there have been no payments received. If you could be facing some challenges, kindly contact us. We shall look into the issue further.

Otherwise, we are looking forward in receiving the payments by [date] latest.

We are determined to serve you better.

Yours sincere,

[Sign]

[Name]

Apology letter for late payment of tax

[Name]

[Address]

[Date]

[Recipient]

[Recipient Address]

Dear [sir/madam]

RE: Apology for late tax payments

I wish to apologize for the late payments. I understand i was to make payments of the year [year] by [date]. I have been informed there will be penalty due to late filling. However, I choose to let you know why I was late.

[Give all the details for being late. Be brief and to the point].

Therefore, I believe that was a valid reason for me to be late. I promise that it shall never happen again in future. Kindly wave me the penalty and interest charges. I appreciate your time and understanding.

Yours sincere,

[Sign]

[Name]

Apology letter to creditor for late payment

[Date]

[Recipient names]

[Address]

Dear [sir/madam]

I sincerely apologize over the late payments in depth of [amount]. I had un foreseen issue [name the issue]. I was required a lot of money to settle the issue. However, I will be sending the payments by [date].

Kindly forgive me for that and it shall never happen again in future. I have placed a necessary action [action taken]. Thank you so much for your patience and understanding.

Yours sincere,

[Sign]

[Name]

Apology letter for not paying debt

[Date]

[Recipient]

[Address]

Dear [sir/ madam]

I sincerely apologize for not paying your debt of [amount] as we had agreed. My child fell sick and I had to take him to the hospital. The costs for treatment were so high than I expected. However, I am looking forward to send the total amount by [date]. Please forgive me for that.

Yours sincere,

[Sign]

[Name]

Apology letter for delayed refund

(Date)

(Name of Company)

(Address)

(Zip Code)

I am writing on behalf of (Company Name) to convey sincere apologies for delay in refund that was supposed to be done last week. (Company Name) was supposed to give a refund for the defect products that were issued to you. The Company is experiencing a small hitch with the shipping company that was supposed to have delivered the products by last week.

We have already contacted the shipping company and they are working on the delivery. We hope to receive the products in two days’ time and once we do, we will do a refund to you with immediate effect. I understand the inconveniences that this delay may have caused you and I am really sorry for that. The delay is not intentional.

I thank you for being patience with this matter and look forward to doing more business with you.

Yours truly

(Name)

(Title)

(Contact number)

Late payment explanation letter

[Date]

[Recipient]

[Address]

Dear [sir/madam],

I would like to bring to your attention that I made the payment quite late. I understand I was supposed to pay [item to pay] by [date]. My child was joining university [school] and I was required to pay school fees in time. I was forced to use half of the money for payment. I appreciate your patience and understanding on the matter. However, this shall never happen again in future.

Thank you for your understanding.

Yours sincere,

[Sign]

[Name]

Request letter for delay payment

[Date]

[Recipient]

[Address]

Dear [sir/madam]

RE: [late payment due to problem]

I would like to bring this letter to your attention. I have been quite late in payment of [Mention item] because of some personal issues. I can really understand your concern, but I lost my job on [date]. Currently I do not have a job and experiencing some financial problems. I am so regretful for delay in payments.

Nevertheless, I am working out in finding another job. I will pay all the money required. In the meantime, please put up with me. Kindly, excuse my delay for few months before I get back to it. Thank you so much for your consideration and understanding. You may contact me through [phone /email] concerning the matter.

Yours sincere,

[Sign]

[Name]

Regardless of the situation, it is very important to seek apology. When you ask for apology, it shows that you are responsible for the mistake. This will help you from appearing to be a bad person. Make sure to be brief and to the point. Use good and kind words to convince the recipient of the letter.

Good Reasons for Late Payment

Busy Schedule

It happens that one gets so busy and forgets on deadline for paying bills. In this reason, you have to explain the thing that occupied you for example, you went on a vacation, or a family member got sick etc. if you give this reason, you must amend the mistake immediately by making the payment now that you just remembered.

I have not received the payment

You could have been expecting some money from somewhere, it could be from your employer or a person you supplied some goods to. However, this person delays in paying you. This becomes a good reason for not paying your bills on time, for example, payment of school fees or rent. When you give this reason, you also have to give a date on which you intend to pay, or state that you will pay immediately you receive the pay.

The system is not working

This is a problem that happens especially when you are making the payment through a specific system. It is an acceptable reason. When you give this reason be sure to ask if there is another method that you can pay through to avoid causing inconveniences. You can also state that you are working on the system and state the time by which you think it will be fixed.

The person to sign the cheque is not available

The person to authorize the payment may have travelled or taken a vacation from office. When you give this reason make sure you state when you expect the person back. You can also state that you have reached this person and have authorized another means of payment. Ask the recipient if they are ok with the other means of payment.

I have not received a copy of invoices

The day for payment may be due but the recipient has not yet issued you with the invoices. In this case, let the recipient know that you are waiting for the invoices so that you can pay. Let the recipient know that you will pay immediately you receive the invoices.

I am in the process of changing banks

Your process for changing banks may take long and catch up with the date on which you were to pay your debt. If this happens to be the case, make sure you attach a proof that will show the recipient that you really are in this process and the time the process is expected to be through. You can also ask the recipient if they may want to receive the payment in any other method.

I forgot

You may forget about paying your bills because of too much work in the office or when you have gone for a vacation. When you give this reason, make sure you pay on the same day that you have written the letter and attach the document that will prove to the recipient that you have really paid.

Sickness

You got sick and you are hospitalized. This is a good reason because it is not possible to make payments in the hospital bed or while in hospital. You are writing the letter because you are now well; in this case make sure that you make the payment on the same day you are apologizing for making late payment.

Waiting for a new cheque book

You just discovered that your cheque book is filled up and have requested for a new one. In this case apologize for the mistake and state the date on which you expect the new one. You can also ask the recipient if they can accept payment through an alternative method apart from the cheque.

The goods were received late

If the good that you are supposed to pay were not received on time, you can state this in the letter and attach supporting documents to show that you actually received the goods late. State the day on which you intend to make the payment. If possible, you can pay immediately and attach the payment documents as well.