Letter for Correction of Address

Mistakes in documents are not a rarity, especially in the business world. When it comes to addresses, however, missing a single digit could redirect your mails and leave you with the awful task of recovering your letters. But what if a simple letter could correct the error and fix all your problems?

A Letter for Correction of Address is a letter presented to a business or government contact alerting them to a mistake that was made in recording your address and requesting that they correct it. It should typically include the address with the error as well as your correct address.

The following guide should help you draft this important letter.

Your address is crucial to how, when, or whether you receive your mail and shipments. Because of this, an address correction letter should be sent immediately you notice an error in how your address is listed. Any delays could be costly, especially if your address is linked to your business. Your Letter for Correction of Address should be enough to solve your problem if it contains the following details:

  • Your Identity – While it is possible the reader knows who you are from your mailing address, save them the trouble of confirming by inserting your name in the letter.
  • The Mistake – Get straight to the point and highlight the mistake in your address. It is also considered courteous to mention how you noticed the error.
  • The Solution – Politely request that the reader update or correct your address on their server. If possible, attach a supportive document that shows your address.
  • Closing – Thank the reader for their time and urge them to see to your request as soon as possible. This is where you list your name and contact information.

Writing Tips for an Address Correction Letter

Most address correction letters are sent to companies that send you mail, ship your orders, or handle your bills, which means that you already have an established relationship. It also means that you don’t want to ruin the relationship by going rogue in your letter.

The following tips should help you deliver your message professionally:

  • Always identify yourself at the beginning of the letter.
  • Calmly explain the error made by the reader in recording your address.
  • If necessary, mention and attach any documents relevant to your claim.
  • No matter the anger, write in a polite and professional tone.
  • Proofread your letter to ensure the new address doesn’t have errors.
  • Keep your letter short and precise.

Letter for Correction of Address (Format)

{Date}

{Recipient’s Name}

{Recipient’s Address}

{City, State, Zip Code}

Re: Address Correction Request

Dear {Mr./Mrs./Ms. Last Name},

It recently came to my attention that your records display a wrong address in place of my current address. As this could cause future inconveniences, I am writing to request that your office correct the mistake on my contact information as follows:

Currently Displayed Address:

{Address with mistake}

{City, State, Zip Code}

{Phone Number}

Correct Address:

{Your Address}

{City, State, Zip Code}

{Phone Number}

I would highly appreciate it if you made these changes by {date} to avoid future inconveniences. You can contact me at {contact information} if you have any questions.

Thank you for your time and prompt attention to this matter.

Sincerely,

{Your Name}

{Your Signature}

Sample Correction of Address Letter

17 December 2030

Ulises Dougal

UBS Shipment

900 Pike Street

New York City, NY 5779

Re: Address Correction Request

Dear Mr. Dougal,

I recently moved to a new residence and notified you of my address change in a letter dated 12 December 2030. However, I noticed that the address displayed on your website has a mistake, which could cause future problems. I am writing to request that your office correct my address information as follows:

Currently Displayed Address:

708 Fork Road

New York City, New York

+234 121 1212

Correct Address:

7080 First Fork Road

New York City, New York

+234 121 1212

Making these changes will ensure that all my shipments are delivered to the right address in the future. Kindly do this as soon as possible as I am expecting a package on 23 December 2030. If you have any questions or concerns, contact me on email @ web dot com.

Thank you for your prompt attention to this matter.

Sincerely,

Andre Griffins

Letter for Correction of Address (Word Template)

Details
File Format
  • MS Word

Key Takeaways

While you have every right to send a Letter for Correction of Address, you should keep in mind that errors can be unintentional. Always write in a polite and professional tone and avoid berating the reader. Mention the mistake the reader made, offer corrections, and thank them for their time.