Leave Permission Request Letter to Principal

A leave permission letter to the principal is a letter addressed to a school’s principal requesting permission for leave. Writing a leave permission letter is the appropriate method of handling a student’s need to take some time off from school. This letter verifies you have given your permission for your child to miss school while asking for the principal’s approval.

In this article, you will learn when you should write a leave permission letter and what you should include in it. We have included a format for you to use and a sample letter to help you get started on your leave permission request.

When You Should Write a Leave Permission Letter

Whenever your child must miss more than a few days of school, write this letter requesting permission from the principal. Here are some of the reasons you might need to ask for permission from the principal:

  • A family trip
  • A wedding in the family
  • Your child is ill or needs surgery
  • Your child is injured in an accident
  • A death in the family
  • A family member is hospitalized

Be sure to state the reason your child will be absent in your letter. Here are some examples of phrases you can use in your leave request letters.

  • Our family is traveling to visit my parents, who are aging and in bad health.
  • {(His) or Her)} {family member} is getting married in {location}, and we must travel to the wedding.
  • {(He) or (She)} requires surgery and will be absent {date – date}.
  • {(He) or (She)} is ill and must stay home to recover.
  • {(He) or (She)} was injured in an accident and must miss school for {number of days} days to recover.
  • My {family member} passed away, and we must travel to the funeral.
  • {(His) or (Her)} {family member} is ill in the hospital. We must be with them at the hospital.

What to Include in Your Leave Permission Letter

Write your letter in a professional and respectful tone. Include all the information the principal needs to approve the leave. Here is what you should include:

  • Subject line: Request for leave
  • Child’s name
  • Child’s class or grade
  • Your relationship to the child
  • The dates or the days (2 days or 5 days) the child will be absent
  • The reason for the leave
  • A request for schoolwork if your child can complete this work while absent
  • Your name and contact information
  • Documentation from a doctor if the absence is for medical reasons

Tip!

You can write a letter or an email to the principal requesting leave. When you send messages via email, place your address after your name.

Leave Permission letter to Principal (Format)

{your name}

{your address}

{date}

{principal’s name}

{school name}

{school address}

Subject: Request for leave

Dear {principal’s name},

I am writing to request permission for leave for my child, {child’s name}, who is a student in {class or grade} at {school name}. {(He) or (She)} must be absent on the dates of {date – date}.

{Explain the reason for the leave here.} If {(he) or (she)} can complete any schoolwork during the absence, please send the work home with {(him) or (her)}.

Please let me know if you have any questions or concerns. You can reach me at {your contact information}. Thank you very much for your time and consideration.

Best regards,

{your signature}

{your name}

Sample Leave Permission letter to Principal

Jessica Harding

2038 South 58th Street

Norman, OK 78443

April 10, 2030

Joshua Price

Trinity Middle School

204 West Hamlet Street

Norman, OK 78443

Subject: Request for leave

Dear Mr. Price,

I am writing to request permission for leave for my child, Will Harding, who is a student in 8th grade at Trinity Middle School. He must be absent for 5 days on the dates of May 2 – May 6, 2030.

Will needs to have surgery on his knee, which he injured playing basketball. I have enclosed a copy of the surgeon’s report. If he can complete any schoolwork during the absence, please send the work home with him.

Please let me know if you have any questions or concerns. You can reach me at (918) 330-5776. Thank you very much for your time and consideration.

Best regards,

Jessica Harding

Jessica Harding

Enclosure

Leave Permission Letter to Principal (Word Template)

Details
File Format
  • MS Word

Key Points:

  • Write in a professional and polite tone
  • State the reason for the leave clearly
  • Include the dates your child will be absent
  • Ask for schoolwork your child can complete during the absence
  • Provide your contact information

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