Life happens. Sometimes we can plan for events, while other events take us by surprise. In either case, it’s important to inform your employer if you will not be in that day, for whatever reason. These are called leave messages and can be sent via letter, email or text message. In this article, we’re concerned only with the text message format.
The text message format has important benefits, such as you’ll have evidence that the message was received and read, the date and time the message is sent, and automatic contact information, as all they need to is simply reply to your text. However, as these leave messages are business related, they still need to maintain a professional tone.
- Always use a professional, business tone when requesting a leave of absence via text.
- Never make a demand. Always sound professional and address your boss with the utmost respect.
- This is not a text to your friend, so treat it as a piece of formal business communication.
- Always save your leave messages, especially if you’ve composed them a few months in advance. Life is busy for most people, and even the best of bosses may forget.
- If you’ve composed and sent a leave message a few months in advance, then remember to send a follow-up leave text when the day of your leave comes close.
- Remember to attach any type of documentation you think is necessary, such as a doctor’s note.
- If applicable, let them know that you will do whatever it takes to make up for the time lost during your leave of absence.
- Let your boss or project leader know as soon as you do, when you’ll need that leave. For instance, if you know that you’ll be required to attend a family reunion in December, and it’s March, compose the leave message in March, keeping a copy for your own records.
- Honesty is the best policy in such matters. This means that make no attempt to fib, as it could be very detrimental to your career if the truth comes out. In other words, don’t text your boss that your sister has experienced a miscarriage, when in reality you just want to attend the latest Comic con.
- If applicable to your situation, explain to your boss how you’ve arranged to take up the slack in your absence. This is particularly true if you have requested and been given a leave which is longer than a day.
- If you run into any difficulties with requested leaves dealing with family or medical issues, then look into the Federal Family and Medical Leave Act. This act has been specifically created to assist those who fear losing their position due to an illness or family event.
- Always keep a good record of any and all accrued sick days, vacation days or personal days. This may come in handy if you come into trouble when requesting your leave.
- Most companies have their employee’s contact information as close as a click of a mouse. Not only that, as this is a text message, all they need do is just text you back. However, in case you will not be near your phone, then you’ll have to include that or provide another method of contact.
Sample Leave Messages to Your Boss
Leave Message (SMS) to Your Boss for a Fever
I’m sending you this message to let you know that I’ve succumbed to a fever and am directed by my physician to get at least 1 week’s rest. I’ve attached my doctor’s letter to the message with his contact information. I’ve made arrangements with my personal assistant to forward any client calls or tasks which can be done from home. Thank you for your kind consideration.
Leave Message (SMS) to Your Boss for an Illness
it’s bad form to risk passing on an illness of any sort to others. As such, I’ve chosen to stay home until this clear. I’ve contacted my fellows and they agreed to contact the client about the issue, and that the milestone of the project might just be delayed. I’ve included a copy of my doctor’s note as an attachment. It seems upon examination, that I have a strain of the flu, which the doctor considers very contagious. According to the doctor, this should clear up within a few days. Thank you for your kindness and understanding in this matter.
Leave Message (SMS) to Your Boss for a Parent’s Illness
My elderly mother, age 78, fell in her bathroom this morning. I am texting you this message to request a leave of absence for both today and tomorrow so I can have her examined and purchase a hospital bed from the local hospital supply store in town. I’ve already contacted my associates and they are more than happy to take up the slack during these two days. Thank you.
Leave Message (SMS) to Your Boss for a Spousal Illness
My wife of 25 years has recently had surgery and will be coming home tomorrow. Her doctor stated that it would be a good idea if she were to have someone there for her on her first day home. One of our kids is coming back home the day after, to help take care of her, so I shall only require one days leave of absence. Thank you for your kind attention to the above matter.
Leave Message (SMS) to Your Boss for Personal Work
Dear Ms. Simpson,
There has been an incident at our home, which requires my immediate attention. it appears that our piping in the basement has burst, which means that I must stay home and wait for help to arrive. Until then I intend to do my best to handle the situation. We’ve already shut the water off and are in the process of mopping up. If possible, I can either use this as a sick day or personal day. Thank you for any consideration to this matter.
Leave Message (SMS) to Your Boss for Urgent Work
Dear Mr. Spencer,
Please forgive this interruption, but I need to inform you that as I was in the process of leaving my apartment, I found that my car would not start. I called Triple A, and they informed me that it would be at least an hour before they could get here to tow my car to the mechanics. At this time, I’ve no other mode of transportation, not even public transportation is available to me. I’ve already contacted my assistant, Marta and she’s in the process of canceling my appointments for today. I request that you consider this my leave for today, thank you.
Leave Message (SMS) to Your Boss Urgent Work at Home
When we got up this morning, we found that we had over 3 inches of water in our basement. We currently do not know where it’s coming from or what is the cause. We’ve called for help, and they’ll be arriving shortly. I’m requesting my leave for today, as we need to get as much water mopped up as possible. My son went to the hardware store already to rent a pump. I’ve contacted Sanderson, and he sees no problem in handling the client list on his own. Thank you for your understanding in this matter.
Leave Message (SMS) to Your Boss Due to Heavy Rains
As you may be aware, our region has just been issued a hurricane warning. Already, the torrents of rain which are falling prevent one from seeing the road, let alone driving. I am requesting to take a leave for today. I already contacted Martin, and he’s also staying in due to the warning. Know that I’ll do whatever it takes to make up any work that I may have missed.
Leave Message (SMS) to Your Boss for the Death of a Relative
We’ve just received word that my wife’s brother, Ferdy, has just succumbed to his chronic illness this morning. My wife is beside herself with grief, to the point where she is most inconsolable. Because of this, I am requesting a leave for both today and tomorrow to help take care of the funeral arrangements. I will need another day (not yet known) leave for the memorial service. Thank you so much for your kind consideration.
Leave Message (SMS) to Your Boss for a Sibling’s Marriage
Dear Ms. Harmond
Forgive my intrusion, but this text is to remind you that I requested to have this leave today to attend my sister’s wedding approximately 3 months ago. As time flies, and there’s always so much to do, I decided to text you this reminder. It is the wedding of my sister Vi to her fiancee Morgan Borden. Arrangements have already been made ahead of time, and Brian in Accounting will be handling my clients. Thank you again.
Leave Message (SMS) to Your Boss for a Family Function
Please consider this text as a reminder of our meeting last Thursday, when I asked permission to attend my family’s reunion at Big Bear, California. As this will take several days, including travel time, I’ve made the proper adjustments to my personal schedule, and requested that Lily take over the Ham’s account while I am away. Thank you for your prior approval for this leave, I wish the best day for you.
Leave Message (SMS) to Your Boss for Family Reasons
Dear Ms. Cottone
Due to circumstances beyond my control, I will not be able to attend today, March 6, 2020. It appears that we’ve had a personal, family tragedy come upon us most unexpectedly. As it’s of a personal nature, I’m not allowed to disclose the matter more fully. However, know that I contacted Phillips in HR, and he’s already hiring a temp, to handle my front desk duties. Thank you for your kind consideration during this dark time.
Leave Message (SMS) to Your Boss to Take an Exam
I hope this text finds you well. I’m writing to inform you that I’ve just found out that our exams will be on March 10, 2020. As such, I’d like to request two days leave: One day to cram, and the second day to take the actual test, so I’d like March 9 and 10, 2020 off. Thank you for taking the time to read this message.
Leave Message (SMS) to Your Boss for a Half-Day Leave
Dear Ms. Richardson
My wife and I have to take our daughter to the hospital by 2 p.m. to have her tonsils out. I am requesting an early leave of 12 pm. I respectfully request to take this time off on March 5, 2020. I’ve delegated my tasks for the time I’m gone to my personal assistant, Louise. She assures me that all will be well, plus she has my personal contact information if anything should come up. Thank you so much.
What to Avoid when Writing Leave (SMS) Messages
- Do not write a novel. Time is money, so keep your leave message short and to the point.
- Don’t include anything that might accidentally give reason as to why you should not get the leave of absence. In other words, avoid giving your boss a reason to deny you. For instance, avoid saying phrases such as “while I could probably forgo the event…”, or “I’d like to take the leave today, but it’s not really necessary”.
- Don’t forget to proofread your leave message for errors
- Avoid the use of emoji such as little hearts, smiley faces or those that cry tears. They most likely won’t add anything positive and might even make the reason for the leave look unnecessary or frivolous.
- Don’t forget to show your gratitude in advance, for your leave.
First and foremost, you have to pick the right channel or way (ex. message, call, letter) to send out this piece of information. Though you are liberty to use whichever means of communications you deem fit, a short message service would be most suitable and quick. That’s because it is a good thing to leave a message first before drafting a longer letter or email.
Here below is a sample text message to drive the point home:
This message is to let you know that I shall not attend work tomorrow due to my sister’s health checkup. I would have someone else to go with her, but at the moment, it’s only me who can accompany her to the hospital. Kindly bear with the situation.
The ongoing coronavirus has made leaving out for work a risky thing. That is because the disease is airborne and is hence easily passed on to another person. It makes perfect sense to stay at home and not leave for work. If your boss insists though that you have to attend to your duty, there are some options you can explore.
For instance, you may use being sick or having a fever as an excuse. Your boss will definitely let you have the paid leave as nobody wants to take any risks in this situation. To be able to gain the leave, you have to draft a letter to that effect. Below are two samples to guide you through:
Sample I: Short Message
I intend to take leave from work from tomorrow until further notice—the reason underlying that I have a high fever and am taking every precaution possible not to subject myself to the ongoing infections.
Sample II: E-mail Message
I am duly employed by your organization in the capacity of Junior Front Office Administrator. My unique employment ID is BGT3990.
I am drafting this letter to notify you that I shall not attend work from tomorrow until further notice. I am currently battling a high fever.
For my safety and that of my co-workers, I have opted to stay away from anything that is likely to predispose me to the risks that come with the disease. That includes not showing up for work, going to church, or mingling with multitudes unnecessarily.
I know this is against your wish as an employer, but I cannot compromise with my life for this. Moreover, I also rely on the various labor laws that offer protection to employees in such cases. You will find them attached as PDFs with this e-mail.
As per the employment contract I signed prior to working with you, I shall forfeit all my pay and benefits for the period when I shall not be showing up for work.
I promise to resume duty as soon as is practically possible. Reach me on the phone 111-678-0998 for any urgent matters.
Kindly bear with the situation and consider my humble request favorably.