Leave Application Cancellation Letter

A leave application cancellation letter is a letter in which the writer requests the cancellation or modification of their leave application. There are many reasons you might want to cancel your leave application. You might have an unexpected problem or a personal issue that keeps you from going on leave. In this case, you can professionally cancel your leave application with a leave application cancellation letter.

In this article, you will learn how to write a leave application cancellation letter. You will also find a format for your letter and four different sample letters to read.

How to Write a Leave Application Cancellation Letter

Write your letter in a professional format and use a formal tone. You can follow these five simple steps to write your leave application letter.

1. Place a subject line before your salutation.

You can use a simple subject line like:

Leave Application Cancellation Request

Keep your subject line short, especially if you are writing an email instead of a printed letter. Include your name if you are writing an email so your recipient can quickly see who sent the message.

2. Use a formal salutation.

Greet your recipient with their title and last name followed by a colon. If you are on a first-name basis with your recipient, you can use their first name followed by a comma.

3. State your request.

State that you wish to cancel your leave application in the first sentence of your letter. Include the dates of the leave. Continue the first paragraph with the reason you want to cancel your request. You can be specific, or you can say you would like to cancel for personal reasons. Avoid writing a detailed explanation; keep this paragraph short and concise.

4. Apologize and thank your reader.

Apologize for any inconvenience the recipient experiences as a result of your leave application cancellation. Continue this paragraph by thanking your reader for their assistance. Provide your phone number and email address so your reader can easily contact you with questions.

5. Close your letter with a professional valediction.

Chose a professional valediction such as:


Best regards,

Sincerely yours,

Then add your signature and note any enclosures if applicable.

Leave application cancellation letter (Format)

{your name}

{your address}


{recipient name}

{recipient address}

Subject: Leave Application Cancellation Request

Dear {recipient name}:

{State that you would like to cancel your leave here. Provide a brief explanation for your request.}

{Apologize and thank your reader here. Include your contact information.}


{your signature}

{your name}

Sample Letter: Request letter to cancel an approved leave

Jason Harding

5092 Birch Avenue

Birmingham, AL 92576

May 22, 2030

Mr. David Harrison

Acme Metals

248 West First Street

Birmingham, AL 92576

Subject: Request to cancel approved leave

Dear Mr. Harrison:

This letter is a formal request to cancel my approved leave for June 8, 2030, through June 20, 2030. I am unable to take the time off because my home needs some unexpected repairs.

I understand you have already approved this leave, and I sincerely apologize for any difficulty this request causes. If you have any questions, please call me at (872) 845-6681 or send me an email at [email protected] Thank you for your assistance.

Sincerely yours,

Jason Harding

Jason Harding

Sample Letter: Vacation leave cancellation letter

Brian Davidson

3048 West Madison

Broken Arrow, OK 74012

January 25, 2038

Mr. Jack Emerson

Elysium High School

2934 South Harvard

Broken Arrow, OK 74012

Subject: Vacation leave cancellation request

Dear Mr. Emerson:

I am writing to formally request that you cancel my vacation leave planned for March 11, 2038, through March 22, 2038. As you know, my family and I had planned to go on vacation. We have canceled our plans, however, and will be staying home.

I apologize for any inconvenience this request may pose. Please contact me at (736) 443-9972 or send me a message at [email protected] if you have any questions. Thank you so much for your attention to this matter.

Best regards,

Brian Davidson

Brian Davidson

Sample letter: Annual leave cancellation letter

Jessica Nelson

3409 South Hemlock

Jackson, TN 34897

April 1, 2038

Mrs. Rebecca Webster

Emerson Aircraft

204 West 101 Street

Jackson, TN 34897

Subject: Annual leave cancellation request

Dear Mrs. Webster:

Please cancel my annual leave scheduled for May 1, 2038, through May 15, 2038. I have personal reasons for making this request.

Please forgive me for any inconvenience. If you need to discuss my cancellation request, please contact me by phone at (726) 559-3687 or via email at [email protected] Thank you very much for your assistance with my request.


Jessica Nelson

Jessica Nelson

Sample letter: Request letter to postpone leave

Mark Avery

2048 West Third

Henderson, TX 28589

March 20, 2030

Mr. Jackson Meadows

Central Bank

209 South Main

Henderson, TX 28589

Subject: Leave postponement request

Dear Mr. Meadows:

I am writing to request the postponement of my leave scheduled for April 2 – April 16, 2030. My vehicle needs repairs before I can visit my family in Tennessee. I would like to reschedule my leave for May 15 – May 30, 2030, if possible.

I apologize for any problems this request may cause. Please contact me at your convenience about the postponement. My phone number is (768) 237-5596, and my email address is [email protected] Thank you for your attention to this matter.

Best regards,

Mark Avery

Mark Avery

Leave Application Cancellation Letter (Word Template)


You can easily write a leave cancellation letter using the five simple steps outlined above. These letters are only two short paragraphs. In the first, make your request and provide your reason for canceling. In the second, apologize and thank your reader. Remember to provide your contact details. The sample letters demonstrate how you can use the provided format to write your leave cancellation letter.

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