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Job Request Letter: Format & Samples (With How to Guide)

A letter of application is also known as a job cover letter. This is a document which often accompanies your resume, and is designed to provide additional information, as well as introduce you to the recipient of the resume. It is a summary of why you are the most qualified candidate for the position, and what contributions you can bring to the company. A well-written job application letter will include the reason for your interest and highlight the skills that this particular position requires most.

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By reading job application samples you can get a good idea of how a job request letter is structured. Just keep in mind that each job request letter will be unique, as each individual will have different skill sets and experience to share. Also, if you spoke with someone regarding the position, it’s crucial that you include his or her name in the job application letter, as this will up your chances for a personal interview.

How to Write a Job Request Letter

A job request letter is formatted is considered a formal business document. It is to be formatted using block-style. This means that all sections begin at the left margin, are single-spaced, double-spacing in between sections. Basically, you’re informing your prospective employer about the position you’re interested in, what makes you a good candidate, and the skills you possess which are relevant to the position. While every job application letter is unique, the following includes the general information which should be included in your letter:
  • First Paragraph: The first paragraph contains your introduction to the hiring manager. State where you saw the job posting, or who you met that referred you to the job opening, and why you wish to apply for this position.
  • Second Paragraph: This section responds directly to the posting itself. Here, you are to match up the skill sets required from that particular posting to your own. To do this effectively, simply repeat the phrases in the job posting here.
  • Third Paragraph: The third paragraph is commonly known as the “call to action” paragraph. Here, mention that you are interested in meeting in person for an interview. Don’t forget to thank them for their time reading your job request letter.

Job Request Letter Format

Given below is proper format of a job request letter:

(Your Name)

(Your Address)

(Your Contact Information)

 

(Double-Spacing)

 

(Date)

 

(Double-Spacing)

 

(Recipient’s Name)

(Recipient’s Address)

(Recipient’s Contact Information)

 

(Double-Spacing)

 

(RE: Job Request Letter)

 

(Dear Recipient Name:),

I am writing to apply for the (Position Name) at (Company Name), as posted in the Summerfield Times. I met with a (Referral Name) at the Business and Marketing Expo in Calgary, and he suggested that I touch base with you regarding the position. I am an excellent candidate for this position, as my enclosed resume demonstrates.

My background clearly exhibits a strong foundation in leadership skills. I’ve headed up 3 successful projects, each completed on time and well under budget. Under my guidance, production was increased an impressive 30 %, and job satisfaction rose 25%. As a leader and team player, I value those with whom I work alongside, believing that encouragement and support provide an environment for growth, which onlyl benefits the company in the long run.

I sincerely look forward to hearing from you regarding my application for this position. If you have any further comments, questions or concerns, please feel free to contact me at 555-234-2345. Thank you for both your time and consideration.

 

Sincerely,

(four spaces)

(Your Signature)

(Your Name)

Job Request Letter to Minister

(Your Name)(Your Address)

(Your Contact Information)

 

(Date)

 

 

(Recipient’s Name)

(Recipient’s Address)

(Recipient’s Contact Information)

 

(Dear Recipient Name: ),

I am applying for the position of church secretary, as posted on the church bulletin board. I am confident that my previous internships at the Crestwood Ministry Camp, along with my diligent devotion to the church and its various charities have more than qualified me for the position of church secretary.

I understand Ms. Phelps will be retiring in June, so I am taking this opportunity to request an interview. As Minister of the church, you are well aware of my attention to functions and assisting on various committees. I am more than familiar with Microsoft Office, as well as Power Point, and Quicken.

I look forward to contacting your office regarding the possibility of an interview. If you have any questions or concerns, please feel free to reach me at 555-286-6868 at your convenience. Thank you for your time and consideration.

 

Sincerely,

(Your Signature)

(Your Printed Name)

Job Request Letter to Company/CEO

(Your Name)(Your Address)

(Your Contact Information)

 

(Date)

 

(Recipient’s Name)

(Recipient’s Address)

(Recipient’s Contact Information)

 

(Dear Recipient Name: ),

I am writing in reference to the managerial position which has been recently vacated by Mr. Stark due to his well-deserved promotion to head of operations. I am interested in this position, and feel that my years of devoted service to the company speaks for itself.

I believe I have both the hard and soft skills necessary to excel in this position. As I have worked closely with Mr. Stark for over 5 years, I’m not only familiar with the work involved, but also with the staff. My skill set includes:

  • Designed, developed and exhibited multi-tasking with regard to implementing project applications.
  • Met and surpassed expectations regarding quantity, quality and timeliness of deliverable’s.
  • Have accrued a diverse and profitable client base.

Enclosed is my resume. I believe that it demonstrates that I’m more than capable of making the valuable contributions that you require in order to meet your company’s goals. I look forward to discussing the matter with you in person. Please contact me in the event you have any questions at 555-234-2345. Thank you for your kind consideration to the above matter.

 

Sincerely,

(Your Signature)

(Your Printed Name)

Application Letter for Any Position

(Your Name)(Your Address)

(Your Contact Information)

 

(Date)

 

(Recipient’s Name)

(Recipient’s Address)

(Recipient’s Contact Information)

 

(Dear Recipient Name: ),

This letter is in reference to the various job openings available in your company. I was informed of these openings by Mr. Peterson in accounting. After speaking with Mr. Peterson, he suggested that I contact you immediately.

I have received my MBA from Western University in 2017 with a major in Accounting. I’ve also taken several internships at various financial institutions, including Blakeney and Southers and Sons, both of which I’ve received favorable letters of recommendation.

It is my hope to meet with you personally to discuss the contributions I can your department. I’ve enclosed a copy of my resume. I trust this will provide you with the information you require. I look forward to meeting with you in person, where we can discuss a position with your firm.

 

Sincerely,

(Your Signature)

(Your Printed Name)

Application Letter for a Job Vacancy

(Your Name)(Your Address)

(Your Contact Information)

 

(Date)

 

(Recipient’s Name)

(Recipient’s Address)

(Recipient’s Contact Information)

 

(Dear Recipient Name: ),

This letter is in reference to the current job vacancies available at your company, Tisher, Inc. I had a conversation with Mr. Jacks from your human resources division at the college job fair. He stated that I might be a good fit for one of the entry-level marketing positions, and suggested I contact you.

Having just received my degree in marketing, I’m eager to join the workforce. Mr. Phelps explained that the job vacancies which will be available in your marketing division were due to an expansion of the department, and that you were seeking fresh, ‘new blood’ to infuse in the department. With my qualifications, I sincerely believe I am more than capable of fulfilling the duties involved.

I’m enclosing a copy of my Curricula Vitae for your convenience. It should adequately describe my qualifications and credentials, which also include my volunteer marketing work for a number of charitable institutions, as well as internships. If you have any questions, comments or concerns, please feel free to contact me at 555-235-8788. Thank you for your kind attention to the above matter. I look forward to meeting with you personally to discuss the contributions I can add to your company.

 

Sincerely,

(Your Signature)

(Your Printed Name)

Job Request Letter for Fresher

(Your Name)(Your Address)

(Your Contact Information)

 

(Date)

 

(Recipient’s Name)

(Recipient’s Address)

(Recipient’s Contact Information)

 

(Dear Recipient Name: ),

This correspondence is in reference to the employment opportunities available at your establishment, Kerry’s Bath and Bauble. I am referring to the post in the Thomsonville times, dated September 29, 2018, which stated the need for an entry-level analyst.

As a recent graduate of Southern University, with a major in business administration, and a minor in accounting, I believe I am more than able to contribute to the success of your organization. As a new graduate, I’ve completed volunteer accounting assignments work for three charities over a 6 month period, along with completing a successful internship with Crowley Accounting house. I am also well-versed in office management techniques, as well as the following software packages:

  • Microsoft Office
  • Quickbooks
  • FreshBooks
  • Xero

I have enclosed my resume. I am confident that you’ll find all the information you require within the resume and look forward to meeting with you personally to discuss how my employment will benefit you and the company. If you have any questions regarding the aforementioned matter, please contact me directly at 555-878-8888. Thank you for your time and attention.

 

Sincerely,

(Your Signature)

(Your Printed Name)

Job Request Letter for Teacher

(Your Name)(Your Address)

(Your Contact Information)

 

(Date)

 

(Recipient’s Name)

(Recipient’s Address)

(Recipient’s Contact Information)

 

(Dear Recipient Name: ),

This letter is in reference to the new school opening in the fall of 2018, in district 19. I was alerted to the new school, when I attended the teachers conference in Anaheim, CA, and spoke with your representative, Ms. Sanderson. She studied my resume, and suggested I contact you immediately with regards to an opening teaching elementary mathematics.

As an elementary teacher with over 10 years’ experience teaching up to 30 children per class, grades 1 through 5, I believe I am more than able to handle the duties of this teaching position. Personal career highlights include:

  • Increasing math scores by 30%
  • Designed, created and implemented engaging lesson plans in order to encourage class participation in math
  • Implemented the use of technology in the classroom with regards to mathematics.

I am enclosing my CV for your perusal. I’m confident that my CV will more than speak for itself. I look forward to meeting with you in person to discuss any and all contributions I can offer to help your school meet its educational goals. If you’d like to discuss the matter further, please feel free to contact me at 555-230-2222. Thank you for your time and consideration regarding this matter.

 

Sincerely,

(Your Signature)

(Your Printed Name)

Job Request Letter for Engineer

(Your Name)(Your Address)

(Your Contact Information)

 

(Date)

 

(Recipient’s Name)

(Recipient’s Address)

(Recipient’s Contact Information)

 

(Dear Recipient Name: ),

I have recently been made aware of a position opening up in your company’s engineering department, from Mr. Dade in operations. Mr. Dade inquired about my experience and skill sets, after which he suggested I contact you regarding a position with the company.,

I am very interested in this position with ACME Engineering. I am confident that my educational background and experience are the perfect combination for the position. My past experience includes spearheading the design of a new line of automotive products. I am experienced with computer aided design, and basic manufacturing techniques such as CNC machining as well. Each and every project I lead was completed on time and 10% below budget.

I am well aware that ACME Engineering has been involved in the development of many crucial projects, serving both the public and private sector. As my work experience demonstrates, I’ve been involved in similar projects with great success. I believe that I will be able to contribute much to ACME Engineering with regards to meeting their future goals.

Enclosed is a copy of my resume, which I believe, demonstrates my qualifications for this position. I look forward to conversing with you in regard to this engineering position with ACME. Within the next week, I’ll contact you to confirm that my job application letter with enclosed resume was received. If you have any questions, you may contact me at 555-235-4323. Thank you for your consideration.

Sincerely,

(Your Signature)

(Your Printed Name)

Conclusion

The job application letter is designed as an introduction of sorts to your prospective employer. Here, you are able to emphasize both your hard and soft skills as they pertain to the particular position at hand. As such, it is important that each job application letter reflect the position you are applying for. Never use one general cover letter for all applications. As you can see by the above examples, each letter is unique in its own way, yet follows the same basic principles: Introduction, inclusion of relevant skill sets, and a call to action paragraph.