Job Offer Letter Template and Samples

A job offer letter is an official letter sent after an initial verbal offer to an applicant but before signing the employment contract. It stipulates the position, terms and conditions of the offer, and details about the roles. When well drafted, a job offer letter serves as a window to further employment negotiations.

This correspondence is not legally binding. Nonetheless, it is legally advisable to have a lawyer got through it before sending it to the potential employee. This is to ensure that you and your company are protected.

In this article, we review everything you need to know to draft an informative offer letter.

An offer letter stipulates an overview of the employment details. While you can reorder the elements as you wish, your letter should contain the following:

  • The company logo and letterhead for authenticity and professionalism
  • The recipient’s name and contact information
  • Complete dates and deadlines
  • A congratulatory opening line on the offer
  • Job details, including the start date, part or full-time status, supervisor, and roles and responsibilities.
  • Contingencies. Does the employee need to provide particular documents or perform specific tasks?
  • Compensation package – Salary, payment methods, benefits, and commission structures.
  • A brief review of key benefits such as insurance coverage
  • At-will status to prevent creating a contractual obligation
  • A disclaimer explaining that the offer letter is informational and nit a legally binding contract

Job Offer Letter Template

{Date}

{Recipient’s name}

{Recipient’s address}

{City, State, Zip Code}

RE: Offer Letter for {Position}

Dear {Mr./Mrs./Ms. Recipient’s last name},

I am pleased to offer you the {job title} position at {company name} starting on {date}. You will be reporting direct to {supervisor/manager name} at {department/office}.

In your role, you will be required to {brief details about roles and responsibilities}. Your earning starting salary is {amount} to be paid {monthly/weekly/semi-monthly} starting on {date}. You will also receive {commission structures/bonuses/stock options}.

Please note that your employment with us will be on an at-will basis. Kindly confirm your acceptance by {expiry date}.

If you have further questions, feel free to contact me.

Sincerely,

{Signature}

{Your Name}

{Job Title}

Sample Product Manager Job Offer Letter

8 July 9, 2030

Lucy Mendel

245 Gorge St.

2300 BY, New Jersey 14000

RE: Job Offer Letter for Product Manager Position

Dear Mrs. Mendel,

We are pleased to offer you the position of Product Manager with Greenly Limited starting 15 July, 2030. Your primary contract on-site will be Mr. Howard Smith on the Sales Floor.

In your role, you will be in charge of market research, the product life cycle, and running the product team. Your starting salary is $72,000 to be paid monthly by check starting 15 August, 2030. This salary also includes employee benefits.

Please note that your employment is on an at-will basis. You and the company can terminate it at any time for any reason.

Kindly confirm your acceptance of the offer no later than 20 July, 2030. If you have further questions, feel free to contact me.

We look forward to having you on our team.

Sincerely,

Rachel Hogwarts

Hiring Manager

Job Offer Letter Examples and Templates

Drafting a job offer letter can be taxing, especially since you have to include all employment details. If this is your first time writing this letter, here is a template and sample to guide you.

Job Offer Letter Template

A job offer letter template contains all the fundamental parts of this correspondence. By editing your specific details, you can create a valid job offer letter.
Details
File Format
  • MS Word

Entry-Level Job Offer Letter

This letter is written to a candidate for an entry-level job in accompany. Because of their minimal experience, these employees might require extensive and unique stipulations.
Details
File Format
  • MS Word

Executive Job Offer Letter

This offer is customized for an executive employee or high-level director. It can be lengthier than the average offers as it covers areas such as stock options, severance packages, compensation, signing bonuses, and moving expenses.
Details
File Format
  • MS Word

Sales Representative Job Offer Letter

A job offer letter is written to a sales professional. It will often focus more on the commission structure, base salary, and potential benefits.
Details
File Format
  • MS Word

Conclusion

After reviewing resumes and applications and coming up with a top candidate, you need to seal the deal. The best way to achieve this is through an engaging and informative job offer letter. By drafting this letter, you secure an employee to fill your open position and inform them of their role. You want your recipient to accept your letter. So, it would be best if you made it captivating. That said, be honest and professional and mention all essential details concerning the employment.