Invitation Letter: How to Write (with Sample & Format)

An invitation letter is a formal request to invite a person to an event. It could be formal or informal for example, one can write it as an email or on a piece of paper. An invitation can be from an organization as well to invite a person or another organization to attend a particular function. It is possible to use an invitation letter on different events such as annual dinners, birthdays, and so much more. The invitation letter can be useful in inviting the guest speakers, and many other important people like these.

Using a sample invitation letter can be of great assistance to any person as it would give an idea about the content of the relevant letter.

Tips for Writing an Invitation Letter

Given below are some of the tips for writing an invitation letter:
  • It would be important to mention the person or organization’s name on the invitation letter.
  • It is possible to print the invitation on a piece of paper and it is possible to send an email as well. Make sure the tone of the letter is relevant. It could be informal or formal.
  • Write the letter in a pleasant manner. Invite the person or the relevant organization politely using the professional tone.
  • Mention details of the function or event in the invitation letter.
  • Make sure there are no spelling or grammar mistakes. Edit and proofread the letter.

Invitation Letter Format

Given below is the format for an invitation letter:





Date: (Mention the date of the invitation letter)






Subject: Mention the relevant subject

Dear Sir/Madam,

I, Mr. XYZ, am writing this invitation letter to Mr. ABC to invite him and his family at the wedding ceremony of my youngest daughter. The wedding ceremony would be at XYZ place on (date). This letter is a personal invitation to you and your amazing family. My wife is very fond of your family and we would love to see you at the wedding.

Due to an extremely busy schedule, I and my wife cannot invite you personally and hence, I am writing this letter. We will be glad to have your presence at the dinner after the function. Please bring your family at the wedding ceremony. We would anxiously wait for your arrival.

Thanking You,

Yours Truly,



Sample Invitation Letter/Email


City, State, Zip Code

Date: Mention the date


City, State, Zip Code

Dear ABC,

I hope this letter/email finds you in the best of your health. My youngest son is getting engaged and I am writing this email/letter to invite you to the event. Your presence in the engagement ceremony would be delightful for the couple. Please join us for the dinner as well.

It would be amazing to see you at the function. Please let me know when you are booking the ticket, I will personally receive you at the airport. Waiting anxiously for your arrival.

Thanking You,

Yours Truly,


Types of Invitation Letter

Invitation letter for meeting

An invitation letter for the meeting would highlight the agenda of the meeting and would be professional in tone. The following points would be vital for the letter:
  • It would be grouping the employees together for the meeting hence, the relevant names would be included or it would be emailed to the relevant people.
  • It would briefly discuss the agenda of the meeting.
  • It would give the time and venue for the meeting.

Invitation letter for visa

Invitation letter for the visa would be inviting a person of the native country to host’s country for social, personal, or business purposes. This letter has to be formal as it would be important for checking credibility.It is important to keep these points in mind:

  • The writer of the letter would clarify the reason for the visit.
  • It is attached with visa application and sent to the consulate or the relevant person or embassy.

Business invitation letter

A certain company or business would invite a person or company to a business event. The following points would be part of the invitation letter:
  • The tone of the letter would be professional.
  • It would address the person or company by name.
  • It would include the date, venue, and time.
  • It would mention highlights of the event.

Invitation letter for wedding

An invitation letter for the wedding would invite a person to the wedding ceremony. It would be in a polite and friendly tone. It would include the following:
  • Date of the wedding ceremony.
  • Venue of the wedding ceremony.
  • Time at which the guest is expected.
  • The invitation letter for wedding ceremony would address the person by name and if family members are invited, it would be important to mention it in the letter.

Invitation letter for event participation

This letter would be inviting a person or organization to participate in a certain event, for example, inviting a person at the fundraising event.
  • The letter would address the relevant person or organization.
  • It would briefly highlight the purpose of the event.
  • It would provide the date, time, and venue of the event.

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