36 Best Invitation Letter Templates and Examples (for Visa & General)

36 Best Invitation Letter Templates and Examples (for Visa & General)

By inviting other people to your special events, you tell the invitee that they are wanted and welcomed. The same holds true when you get an invitation letter in the mail or delivered by hand. It is a nice feeling no matter which direction the invitation goes.

When planning for an event, meeting, or party, you may find it challenging to place your wording for invitations. Sometimes the message can be vague when sending emails or short texts, and that is why you need to know how to send invites correctly. Different invitation letters will bear a different format, language and will capture different details. For some, you may require to be formal; for others, you will write informally. Learning how to write a good invitation letter will save any possible problems from arising, plus the content will convey the right message you want to send.

What is an Invitation Letter?

There are different types of invitation letters, and for the most part, they are designed for specific situations. For example, an invitation to a wedding does not read like one for a birthday party. Then an invitation letter for a visa application is not going to be worded the same as either of those other two options.

An invitation letter is a formal or informal request for the presence of a friend or an individual at an event or social function. The letters can be formally or informally written depending on the event and be sent either through regular mail or e-mail.

These invitation letters have four purposes.

  • One is to invite someone to a social event like a wedding.
  • A second purpose is to invite someone to participate in the event.
  • The third is to invite an individual or a group of people for a formal or business meeting.
  • The fourth is to invite someone to help them with their visa application.

Invitation Letter Format

Invitation Letter Format
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Party Invitation Letter

Party Invitation Letter
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Invitation Letter Template for Event

This is written when you have an occasion like birthdays, baby showers and weddings, and want those to attend to have the exact details, i.e. the location, time, dress code and what else is required. Whether your event is formal or informal, the language in the letter should be cordial to welcome your invitees.

Invitation Letter Template for Event
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Business Invitation Letter

Business Invitation Letter
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Meeting Invitation Letter

An invitation letter for a meeting is written when you want to alert staff members, employees or even friends. It could be through email or hard copy memo. On the invitation letter remember to note the agenda, duration of the meeting and place.

Meeting Invitation Letter
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Guest Speaker Invitation Letter

Guest Speaker Invitation Letter
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Business Invitation Letter Sample

Business Invitation Letter Sample
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Business Invitation Letter Format

Business Invitation Letter Format
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Sample Business Invitation Letter

Sample Business Invitation Letter
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Business Formal Invitation Letter

Business Formal Invitation Letter
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Business Event Invitation Letter

Business Event Invitation Letter
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Invitation Letter for Business Visa

When planning to visit a foreign country, your host country needs to know that you have a place to stay and you will not be stranded. If you are making arrangements to visit a friend or family, they will be required to write an invitation letter for a visa before your visit. This letter indicates that you will stay with them throughout your visit and that they will take care of your financial needs when there. You will then attach the invitation letter with your application documents and forward them to the embassy.

Invitation Letter for Business Visa
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Business Party Invitation Letter

Business Party Invitation Letter
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Business Meeting Invitation Letter

The language used should be formal as business events are formal occasions. Be clear in your message and note down the details the recipients need.

Business Meeting Invitation Letter
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Business Accepting Invitation Letter

The format for invitation letters vary depending on the occasion. An invitation letter for a birthday party will have a different tone from an invitation letter for Visa. The simple format for invitation letters includes the sender, date, recipient, subject and conclusion.

Business Accepting Invitation Letter
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Formatting the Invitation Letter

The format is very simple, and you should be formal or business-like when you write the letter. It should also be straightforward, concise as well as well-written. Here are some of the requirements you will need for the style of the letter:

  • The Subject – this needs to be compelling and informative, so the recipient doesn’t ignore the letter
  • Opening – should be equally compelling so the recipient will continue reading the letter
  • Reason – give them the purpose of why you are contacting and inviting them
  • Provide the details – this is key as they may have a conflicting event scheduled. Give the date, place, and other details to help them make an informed decision
  • RSVP – ask them to respond by a certain date. Do not leave the date open, or you may never get a response
  • Closing – make some nice closing remarks that help the invitee to accept your invitation.

What is an Invitation Letter for Visa Application?

There are many different activities where you can invite someone from another country to participate in an event your organization or academic institution is holding. The letter should be given to immigration officials when the recipient arrives at the immigration counter.

These letters are to facilitate the process and help the invitee get the proper visa for entering the country. Without an invitation letter in hand, it may not be possible for the invitee to enter the country without a lot of verification and phone calls. The letter should be written in a formal manner and leave out any extraneous details.

How to write an invitation letter for US visa?

The details in the letter are important. If you miss out on some of the details, the invitee may not be given permission to enter and participate in the event.

  • Letterhead – Write the invitation with your organization’s or academic institution’s letterhead
  • Date – Place the date the letter was written, and this is placed in the top left-hand corner of the paper
  • Address the invitee – Next, put the name of the person being invited a few spaces underneath the date, like you would a typical letter
  • Ask them to attend or visit – this is the invitation to the person who wants to attend the event, etc.
  • Purpose – Give the details of the conference, workshop, lecture, and so on in this section. This is why the person is being invited.
  • Department – put your department title next, so the officials will know it is an official invitation and who to contact if there is any problem
  • Length of visit – make sure to include the beginning and end dates of the visit
  • Your personal details – your name and signature along with your phone number, the address goes at the end. Make sure to sign the letter appropriately

Sample Invitation Letter for Visa Application

May 11th, 2021

Dear Dr. Tee,

On behalf of our Archaeology department at the University of British Columbia, I am happy to invite you to present lectures to our students in our archaeology, and world events lecture series.

The lectures will take place between June 25th and 30th of this year. The lectures will be held nightly at 6:00 P.M.. There should be about 100 students in attendance each night.

We are providing on-campus accommodations to make your travel to and from the lectures convenient. Please let us know what technical equipment you will need for your lectures. Also, please respond by May 20th at the latest.

I look forward to meeting you and hearing what you have to say.

Sincerely,

Lauri Smith

Professor of Archaeology

Science department at UBC

(000) 000-0000

Invitation Letters (for Visa & General)

Invitation Letter Template #01

Invitation Letter Template #02

Invitation Letter Template #03

Invitation Letter Template #04

Invitation Letter Template #05

Invitation Letter Template #06

Invitation Letter Template #07

Invitation Letter Template #08

Invitation Letter for Visa

Invitation Letter Template

INVITATION LETTER TO IMMIGRATION

Non Member attending events

OFFICIAL INVITATION TO A CISV INTERNATIONAL PROGRAMME

Sample Invitation Letter for J 1 Scholars

SAMPLE INVITATION LETTER FOR U.S

Sample Invitation Letter to Members of Congress

Sample invitation or letter of intent

SAMPLE LETTER OF INVITATION AND EXPLANATORY SHEET FOR PARTICIPANTS OF DISRUPTION MEETINGS

Sample Site Visit Invitation Letter

VISITING FELLOW LETTER TEMPLATE

    Final Words

    The requirements of who can write an invitation may vary from country to country, and you should check with the right department to make sure you are the authorized person who can extend the invitation.

    The process may feel intimidating but if you get the details correct, there normally will not be a problem. However, writing an invitation doe not guarantee that the invitee will get a visa. There are other requirements that have to be met as well.

    The best thing to do is talk to the Visa office to get all the information and documents they require. Then have them filled out correctly and submitted on time.