Sample Invitation Letter for a Visa Application

Do you have a friend or relative you would like to visit you in the United States? Did you know that you can send them a letter of invitation to smooth their visa application process? Although the letter is not a large part of the process, it can better their odds of getting accepted for a visitor’s visa.

But what exactly is an Invitation Letter for a Visa Application? Essentially, this is a document written by a US citizen confirming that they are willing to host an international visitor to the country in their home. The visitor could be anyone from a close relative to a friend.

Here is all you need to know to draft this letter.

Invitation Letter Requirements

An Invitation Letter for a Visa Application should show the US government that you plan to host and support the visitor. It must also detail how the visitor plans to spend their time in the country. That said, therefore, you must meet the following requirements for your letter to be useful:

  • You must be a lawful citizen or permanent resident of the host country.
  • You must have a registered living space.
  • Your home must have enough room for the visitor.
  • The visitor must be a relative, friend, or romantic partner.
  • You must show that the visitor has a place to stay.
  • The visitor must not be planning to find work to support themselves.

What to Include in a Letter of Invitation

A Visa invitation letter is a personal document. It is sent to the friend or relative planning to visit the host’s country, who then presents it to the US consulate. As such, you don’t need to be too formal. You must convince the reader that you have a healthy and close relationship with the invited person.

After writing yours and the recipient’s name and full address, make sure to mention the following:

  • Your full name, address, occupation, contact information, and citizenship status
  • The visitor’s full name, as it appears in their international passport.
  • Their contact information, address, and date of birth
  • The purpose and duration of their visit
  • Your relationship between you and the visitor
  • The visitor’s expenses, and if you plan to cover them
  • The type of house you have
  • The visitor’s exact entry and exit date

Invitation Letter for Visa Application (Format)


{Embassy of the Country}

{Embassy Address}

{City, State, Zip Code}

Re: Letter of Invitation for {Visitor’s Name}, Passport No: {Passport Number}

Dear {Mr./Mrs./Ms. Last Name},

I am a resident of {your address}. I am writing in support of {visitor’s name}, who is applying for a visa to visit the country. Whereas I am a lawful permanent citizen of the United States, {he/she} is a native of {visitor’s home country}.

{Visitor’s name} and I am {describe nature and length of relationship}. I would like for {him/her} to come visit me from {entry date} to {exit date}. To facilitate this, I am prepared to provide them with housing and financial support during their stay.

During the visit, we will {briefly describe your plans}. I have attached all the necessary documents to back up my statements. Upon review, I hope that you will accept this request.

Thank you for your time.


{Your Name}

{Your Signature}

Sample Invitation Letter for Visa Application

20 November 2030

Grace Fray

289 Pineapple Bay

Accra, Ghana 123452

Re: Invitation to Visit the United States

I am writing in support of Margaret Fray, a Ghanaian citizen, and friend. I am a permanent legal citizen of the United States and would like her to visit me from 4 December 2030 to 4 January 2030. To facilitate this, I am willing to house Mrs. Fray in my home and support her financially during her stay.

Mrs. Fray ad I have been close friends for 15 years. I can confirm that she plans to return to her home country on the stated exit date. If you have any questions regarding this matter, you can reach me at

Thank you for your time.


Kelly White

Invitation Letter for Visa Application (Word Template)

File Format
  • MS Word


Although an Invitation Letter for a Visa Application is a personal letter, it should be formal. It must contain a message to the US government assuring them that the visitor will have financial support and will only be staying for a limited period.

When drafting your letter, keep in mind that it will be presented to the US consulate. Keep your message short, precise, and to the point. Maintain a professional tone throughout the letter and proofread it before sending it.

Authored by:
DocFormats Staff Author
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