Invitation Letter (Template & Samples)

An Invitation Letter is an official notification document that is sent to request the attendance of a person or group to an event. It contains useful information about the purpose of the event, the location, the time, date, and how the sender wants to be notified of acceptance or decline of the invitation to attend. Some of these letters are formal and some are informal.

Most of us have sent and received invitation letters for various occasions. These include weddings, birthdays, retirement parties, and more. There are two main types of invitation letters including invitation letters for events and invitation letters for Visa. However, there are a few different kinds of invitations that fall under the category of events.

Invitation letters are sent for a variety of different purposes. Here are a few tips for writing that can help you make the best impression on the persons you’re inviting.

  • Choose the appropriate tone for the format to suit the occasion (formal/informal language).
  • Avoid using jargon and write clearly
  • Be specific and concise, and avoid the use of unnecessary words
  • Check your spelling and grammar
  • Close politely

What to include

  • The purpose of the event
  • The date, time and place of the event
  • How to respond to the invitation
  • Contact details for the event

Letter of Invitation Format for Social Event

{Your Name }

{Your Adress}

{City, State, Zip Code}

{Date}

{Recipient’s Name}

{Title if applicable}

{Business if applicable}

{Address}

{City, State and Zip Code}

{Subject in Bold}

Dear {Recipeint’s Name}

You are invited to attend {Name of event and a brief explanation of the purpose}. The {event} will be held on {Date} at {Time} at {Name of Venue and address}.

I hope that you have room in your schedule. Please confirm your attendance by returning the enclosed RSVP card for planning the dinner.

If you have any questions, please feel free to contact me.

Sincerely,

{Your Name}

{Your contact information, e.g. telephone, email or mailing address}

Letter of Invitation Format for Visa

{Your Full Name}

{Your Address}

{Your City, State, Zip Code}

The {Country} Embassy

{Address of the Embassy}

{Date}

Re: {Letter of Invitation for {Visitor’s Name}: Passport Number {Passport Number}

Dear Sir/Madam

I am writing this letter in support of the visitor visa application for {Visitor’s Name}.

{He/she} is a resident of {Visitor’s home country} and is my {State Your Relationship}. {He/she} lives at {Address of Visitor} and {his/her} home phone number is {Visitor’s Phone Number}.

My name is {Your Full Name} born on {Date of Birth}. I live at {Your Address} and my telephone number is {Your Phone Number}. I am employed as a {Your Occupation}. I live in a {yTpe of home, state whether a room, flat, house, owned, or rented}. I am a {State your residency status in the country, e.g. permanent resident, citizen, on a work visa, student visa, or another legal status}.

{Visitor’s Full Name} will stay with me at my home during the time of {his/her} visit.

My {Relationship} is {Full Name of Visitor as shown on international passport} born on {date of birth} residing at {address, and telephone number}. {He/she} plans to arrive at my home for {Purpose of the Trip}. {He/she} plans to arrive at {Exact entry date} and to return to {his/her} home on {Exact Exit Date}.

{Request for issuance of Visitor’s Visa}

{Polite Close}

{Your Signature}

Sample Invitation Letter for Visa

From: Edward Smith

349 Elm Street

New York, New York, 37959

To: Israeli Embassy or Consulate

986 Olive Branch

Jerusalem, Israel 98777-976

Re: Issuance of a visitor’s visa to my father

Dear Sir/Madam,

I am writing this letter to support of the visitor visa application for Harold Smith. He is a resident of Jerusalem, Israel, and he is my father. He lives at 930 SW Right Way in Jerusalem, and his telephone number is 980-980-9879.

My name is Edward Smith, born on Oct 4, 1972. I am an architectural engineer by trade. I reside at 349 Elm Street New York, New York, 37959. My telephone number is 979-876-9865 I own a single-family home and I am a citizen of the United States.

Harold Smith will stay with me at my home during the time of his visit. He plans to arrive at my home on September 12, 2020, for the birth of his third grandchild. He will return to his home in Jerusalem on October 1, 2020. During the time of his visit, I will bear all responsibilities for his food, shelter, medical, travel, and other expenses. I will ensure that he returns home before the expiration of his authorized stay.

I respectfully request that you grant a visitor’s visa for my father.

Thank you very much,

{Your Signature}

Sample Invitation Letter for Social Event

Jackie Graves

986 Alder Street

Toppenish, WA 98948

Alice Jones

3738 Queen Anne Hill

Seattle, WA. 89086

Sample Birthday Party Invitation Letter

Dear Alice,

We would like to extend an invitation to you and your family to attend a birthday party for Andy James. This is Andy’s 90th birthday and his family is inviting all of his friends and relatives to attend the event to honor him on his special day.

The party will be held on Saturday, September 20, 2020, from 2:00 PM to 7:00 PM at the following address:

Where: The Fairview Grange Hall

1906 Liberty Lane

Sunnyside, WA. 98944

We hope to see you there to help us celebrate Andy’s 90th birthday. We’re asking that everyone who is planning to attend complete the enclosed RSVP and mail back to us so we can have an accurate count for the caterers. We’re planning to have dinner and dance and it’s going to be a family-friendly environment for all ages.

If you have any questions, please don’t hesitate to contact me at (509) 876-9764.

Sincerely,

Jackie Graves

[Enclosures: Stamped RSVP card]

Invitation Letter Samples and Templates

Reading through templates and sample letters can help you to get an idea of how to write the perfect invitation letter. You can change a few words and either uses formal or informal language to suit the tone of the occasion. Here are a few formats and samples to help you get started.

Sample Invitation Letter for Visa

This is a letter for a visa applicant to be submitted to the consulate or embassy with their application for a visitor visa. It is written by the host of the applicant and confirms that accommodations for the applicant are available in their home.
Details
File Format
  • MS Word

Invitation Letter for Meeting

This is a document inviting a person, group, or organization to attend a meeting. This type of invitation letter may request a person to attend a meeting or to take on a role in the presentation of a meeting.
Details
File Format
  • MS Word

Sample Invitation Letter for Social Event

An invitation letter for a social event is a document that requests the presence of a person or group at a social event such as a retirement party, a silent auction, a cotillion, a quinceanera, or another type of social event.
Details
File Format
  • MS Word

Invitation Letter for Birthday Party

This is a letter requesting the presence of a person at an event held to celebrate the birthday of an honored guest. It is sent by the person who is sponsoring the birthday party.
Details
File Format
  • MS Word

Invitation Letter for Wedding

This is a formal notification sent to a person or persons requesting their presence at the wedding of a couple who are to be married. It is a more formal invitation that requests a response through RSVP for planning purposes.
Details
File Format
  • MS Word

Conclusion

Writing an invitation letter is not difficult when you have a guide to give you a few good pointers on how to do it correctly. You can use a few simple formats to write the perfect invitation letter by using the tips we offer to customize the template to suit the occasion you’re sending the invitation for.