Sample Introduction Email to Colleagues

An introduction email to colleagues is an email in which the writer introduces themselves to their new colleagues. Writing an introduction email to your new colleagues is one of the easiest and most effective ways to begin forming relationships with them. These emails help your working relationships become more productive and positive by opening up a dialogue with your coworkers.

In this article, you will learn about why you should write introduction emails. You will discover who you should write to and how to tailor your emails. We provide a format you can use to write your introductory emails and a sample email to get you started.

Starting a new position can feel awkward for a bit. One way to begin your new job on a positive note is to introduce yourself to those you will be working with. Writing a few introductory emails can ease the awkward moments and open the way for effective communication.

If you have already met your new colleagues, write an email to tell them you enjoyed meeting them. Be sure to thank them for any help they have offered.

Who to Send an Email To

LinkedIn, your company’s website, and social media pages can help you find the names of those people you will be working closely with. Write to each of these people. For instance, if you are a team manager or team member, write to each of those on your team and tell them you are looking forward to working with them.

If you know a coworker already, write to them anyway. Tell them how excited you are to be working with them. If they played a role in your recruitment, be sure to thank them.

You can also introduce yourself to other teams that you will be interacting with. Doing this helps create a more productive environment for you and your entire team.

You may want to write to your human resources contact as well. If you met them during the interview process, be sure to thank them for the opportunity. Corresponding with human resources from the start places you in a better position during your time with the company.

Tailor Your Emails to Your Environment and Position

Write your emails in a style that reflects your working environment and your position. For instance, if your workplace is formal, write in a professional tone. You can tell your coworkers what you previously did and express your excitement to be working with them.

If your company is casual, write in an informal tone. In a relaxed environment, you can add a few personal details to your introduction. You might choose to tell your coworkers what you enjoy doing in your spare time.

If you are a manager, you may decide to send a more informative email discussing your skills and experience. You might also want to inform your new team you need them to use their talents to be successful. This type of introduction creates respect and establishes you as a leader.

Tip: Ask Work-Related Questions

After you introduce yourself with your name and position, ask work-related questions. You might ask how long they have been with the company. Or ask about their role and if you will be collaborating with them in the future. Expressing interest can create positive relationships and a better working environment for you both.

Casual introductions can be more creative. Ask how to find the breakroom or where your colleagues are from. Expressing your interest in your colleagues can help create more profitable working relationships.

Introduction Email to Colleagues (Format)

Hi {colleague name},

I am {your name} and I am the new {position title} here at {company name}. I just wanted to drop you a quick note to introduce myself. I am excited to work with you all!

{Ask a work-related question here}

{Please stop by my desk to grab a treat! I brought some {candy, treats, etc} with me.}

I hope to see you soon!

{your name}

Sample Introduction Email to Colleagues

Hi Jack,

I am Jackson and I am a new staff accountant here. I just wanted to drop you a quick note to introduce myself. I am excited to work with you all!

I was wondering how long you have worked here and if we will be collaborating in the future.

Please stop by my desk to grab a treat! I brought some candy in today.

I hope to see you soon!

Jackson Mead

Self-Introduction Email to New Coworkers (Word Template)

Details
File Format
  • MS Word

Key Points

  • Sending introduction emails helps create better working relationships
  • Send emails to those you will be working closely with
  • Tailor your emails to your environment and your position
  • Express your interest in your new colleagues