Inquiry Letter: Tips & Sample Letters

A letter of inquiry is a document that seeks to gather information from a reliable source. You can write an inquiry letter to find information on products, prices, schools, a job opening, etc. Employers can also write such letters to referees to inquire on specific attributes about a job applicant. Businesses can write the letter to gather credit information about a potential customer especially when they want to extend credit to the client. Though these letters are of different types, their primary goal is to get factual information on the subject.

If you want to craft an effective inquiry letter, use a sample or a template to know the details and the format to use.

Tips for writing an inquiry letter

  • Be polite and professional. Since you are not entitled to a response, you need to use a respectful tone to request for the required information.
  • Patience is necessary to get a useful response. Avoid issuing ultimatums to get a response. The reader needs time to respond.
  • Research before writing the letter. If you seek to maximize the chances of getting a response, research to find the right person to address your letter. You also need to have background knowledge of what you are asking.
  • After receiving the response, never forget to thank the individual
  • Editing and proofread your letter before sending to the recipients. A letter with poor grammar and spelling mistakes will hardly be answered.

Types of inquiry letters

Inquiry letter for a job

When purpose to apply for a job through the company has not advertised, the best way would be to write an inquiry letter. Your letter should be addressed to the right person. In the letter include;
  • Your qualification and experience
  • A passion for using your skills, talents, and experience to advance the company vision
  • Your contact details
  • A positive overview of the company

Inquiry letter for a product

If you have news of a new product or a product you are interested in, writing an inquiry letter to the company is the best way to gather relevant details about the product. The letter should have the following details;
  • The name of the product
  • The specific information you want to know
  • You can ask for a sample

Inquiry letter for school

Though you can access most information required to join a college online, some information might not be available. You can write a letter to the institution requesting for more details. In the letter highlight the following;
  • Your interest
  • Your contacts
  • What you want to know

Letter of inquiry requesting information

You can write a letter to ask for information from any source. The letter of inquiry requesting for information should be brief and precise. Make sure you have addressed your letter to the right authority. In the letter include;
  • An explanation of why you need the information
  • Your name and contacts

Inquiry letter for product pricing

If you need pricing information from a business, you can write a letter to request a price list. A letter of inquiry for product pricing is mostly written by potential customers who want to get the information from the supplier. The letter should bear these details;
  • Your business name and contacts
  • Why you need the pricing details

Job inquiry letter format


Dear (recipient’s name)

Since the time I joined college, I have been following your reports and publications on major scientific journals and websites.

Your commitment to improving the lives of people through research has motivated me to pursue a career in Cancer research.

As i start my career in this field I am looking for a chance to develop my skills and expand my knowledge in cancer research.

I kindly request for an opportunity to meet you to discuss further on how I can use my skills and knowledge and grow my career as research scientists.

Thanking you in advance for the opportunity


Your name

Inquiry letter format for product


Dear sir/madam

I learned from your sales representative you have launched a new product for arthritis. I have been selling most of your brands, and they are of exemplary quality.

I want to get the following details about the product.

  • The brand name
  • The active ingredients and their concentration
  • Packaging
  • Minimum order quantities
  • Availability of the product
  • Prices
  • Promotional materials
  • Sample product

This information will be vital as I plan to stock the product. I will appreciate any other relevant information about the product.

Thank you for your efforts in developing quality products for our clients.

Yours truly


School inquiry letter format


Dear (recipient’s name)

Thank you for the time to read this letter. I learned about your institution via online research. I discovered that you are offering a postgraduate course in Health and safety, but I did not get all the information I required about the course.

In this regard, kindly provide information on the course outline and tuition fees. I will also need to know if the course is available on distance learning. This information is essential to determine if I will enroll in the course.

Your efforts will be highly appreciated.

Yours sincerely


Letter of inquiry requesting information


Dear (name of recipient)

I am (Name), working with (company name) we are experts in (indicate).

We have a keen interest in (state). In this regard, we request for (name the required details.

This information is cortical as we develops our yearly budget.

Thank you.



Inquiry letter for product pricing


Dear Mr. / Mrs. / Ms. (name)

Thank you for your outstanding efforts in supplying us with filling products for the last seven years. Your commitment has assisted in growing my business by increasing my customer base.

As we start the New Year, I request for you knew prices for the following products (list the products).

We are thanking you for being a reliable supplier.

Respectfully yours