How to Write an Apology Letter to Your Boss (with Tips & Examples)

As humans, making a mistake is a part of our nature; however, mistakes in workplaces can be determined by your reputation as well as your job. Rather than trying hard covering your tracks as well as a brush off your mistake under the carpet, you should consider taking an honest route by admitting and apologizing for the mistake you have made.

However, if you are not sure about how you can do that, you might consider following these relatively simple steps on how you can apologize to your boss.

How to Write an Apology Letter to Your Boss

Just like any other formal latter in the workplace, it will be required to adhere to the essential formatting conventions in your letter. The overall structure of the letter should look as follows;

  1. Address of the sender

    When writing an apology letter, it is recommended to commence your letter with the sender’s address being on the top of the right hand of your letter.

  2. Date

    The current date should appear beneath the letterhead’s address; however, when writing an email, you can skip this part.

  3. Subject

    When writing a subject, you should not go in detail. You might consider writing something, for instance, an Apology Letter, and it will be good to go.

  4. On arrival notice (Optional)

    This part is optional; however, it is highly essential if you do not want your letter to land on the wrong hands. Ensure that you indicate the letter you are sending is personal by writing with an uppercase CONFIDENTIAL or PERSONAL.

  5. Salutation

    Since an apology letter is a form of a formal letter; it will be required of you to address your recipient in a proper manner. Therefore you should consider starting the letter with a salutation, for instance, you might say, Dear Jesse or Dear Mr. Jesse.

  6. Starting paragraph

    Commonly referred to as the opening paragraph, this part of your letter should start with an apology for the mistake you made.

  7. Body

    Here, you will have to give a briefing of the event and then acknowledge your mistake and state how you would have handled it differently.

  8. Closing paragraph.

    You should consider explaining ways in which you are going to rectify the mistakes you did and ensure your boss that you will not repeat it. Also, offer your second apology in this apart prior to signing off as well as request for assistance you might require.

  9. Name and sign

    Just like any other email or formal letter, you should sign off using your name and a handwritten sign as well as contact information.

Apology Letter to Boss (Template)

Dear (Mr. / Ms. / last name),

Please accept my genuine regrets and apologies for (state the mistake you did). I know my actions were very disrespectful, as well as unprofessional. Upon reflecting deeply on my conduct, I have come to find out that I made a mistake. This isn’t the type of conduct you and fellow colleagues at (state the company’s name) expected from me.

Despite the fact that I cannot change what had happened, I have (state your action) and ensure that the same misconduct will not recur.

I will reiterate my obligation and offer the best for (state the company’s name) besides respecting my juniors, colleagues, and seniors.

Once again, accept my sincere apologies for (state the action).

Thank you for your forgiveness and understanding.


(write your name)

You can read more samples of an apology letter to the boss here.

Tips for Writing an Apology Letter to your Boss

The tips recommended in writing an apology letter is relatively simple all that is required of you is;

Acknowledging your mistake: This is the first aspect that should cross your mind when writing an apology letter to your boss. By owning and accepting your mistake, you will be able to create a pleasant atmosphere making it relatively easy for your boss to forgive you.

Apologizing: Once you have acknowledged your mistake, the next thing you should consider doing is apologizing for the mistake you have made. You should consider being honest when apologizing; you should avoid saying sorry because it is the correct thing to do; however, you should report it because you mean it.

Accepting responsibility: After apologizing, it is highly recommended to accept the responsibility for the mistake you made. Here you should explain what had occurred as well as identify the mistakes you did and things that led you to do them.

Give an explanation: It is highly recommended to give an explanation as well as insight into your thought process; however, you should ensure that it is not a heap of fake excuses. You should consider reflecting on the circumstances and then clarify it where you consider you did wrong and explain how you should have reacted during that time.

Taking action: After accepting your mistakes and explaining it to your boss, you should consider taking a call of action and make sure that you will not repeat the same mistake ever again. For instance, if you had yelled at your colleague, you might consider saying you have started pr5actising mindfulness, which will aid in making you calmer.

Expressing the regrets: In this part, you will request for forgiveness as you explain once again how sorry you are for the mistake you did. By doing so, it will show that you are taking your position much seriously and let your boss understand that you would like to do everything in your capability to aid you to improve as well as grow professionally.

Promise not to repeat it again: As you conclude your letter, it will be best if you promise not to repeat the same blunder ever again. Apologizing for the mistake you have done is one thing; however, when you demonstrate that you would like to learn once again from your mistake will make it much easier for your boss to trust you once again.

Final Verdict

If you are looking for one of the most natural methods of apologizing to your boss, then you might consider following the tips mentioned above.

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