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How to Write a Student Visa Letter

Including an application letter to accompany your application for a student visa is seen as a letter of introduction. Not all embassies require a letter of introduction, since the information they are requesting will be part of the package of forms you’ll be required to fill out. However, a letter of introduction, or application letter is a way for you to introduce yourself to the consulate.

These individuals read hundreds of visa applications every week, so a concise and friendly cover letter, written in a professional manner can assist your case greatly.

What to Include in Your Application Letter

When a student wishes to apply for a student F-1 visa, they must complete an extensive application process. This application process includes gathering documents, meeting consulate officials at the US embassy, and writing an application letter. When composing your application letter to the embassy, it is important that it is formatted properly, written in a professional tone, and be as short as possible.

It’s important to include certain topics in your application letter. The more complete your application letter, the better your chances of obtaining a student visa. In order to do this, you must convince the consulate of several factors:

  • Evidence of a permanent residence in country of origin.
  • You have the financial resources to cover your stay in the US for as long as your intended stay.
  • You are an actual student, who will be attending a U.S. University or College.
  • Once your studies are complete, you will be returning to your country of origin, and will do so before your Visa expires.
  • Evidence of professional and family ties in your country. This includes bank account information, family, real estate and other assets, or job offer for when you return.

Having Your Letter Notarized

If your country of origin has a notary public, you may also choose to have your letter seen by a notary public, to have it notarized. Having it notarized means that your letter has been certified to contain authentic information, that you are who you say you are, and that all documents you will provide are legitimate.

Your Student Visa Application Letter

There is no hard and fast rule to composing your student visa application letter. Some individuals choose to compose a brief letter, while others prefer to take a more detailed route. Whichever works for your specific situation, we’ve included a basic outline to help you gather any information you may need to better your chances of obtaining your student visa. Remember to keep your letter career orientated, stating how an education at your college/university of choice will enhance your chances of creating the best career possible for yourself in your country of origin.

Body/Text Outline

I. College or University Acceptance

  1. State your application has been approved by the school of your choice
  2. Alert the consulate that you have attached documents to your letter

II. Introduction

  1. Introduce yourself. List any work experience you have in the field, if any. Attach letter from employer.

III. Purpose

  1. What is the purpose for attending school. For example, career change, advancement in your career, updating professional skills.
  2. Demonstrate your knowledge of the current opportunities available for your profession
  3. How this education will benefit you in establishing a career in your country of origin

IV. Purpose in Choosing this particular school

  1. Why you chose this school
  2. What this school will offer you
  3. If applicable, list major companies that have hired students from your school
  4. Any additional benefits the school of choice offers you.

V. Financial Information

  1. List any fees paid to the institution and attach copies of documentation such as receipts to the letter
  2. List health coverage if applicable
  3. State that you have already arranged for suitable housing near the school. Include address of housing, landlord name and contact information
  4. If applicable, state that you have paid the landlord any fees required. Attach copies of any documents, including receipts for any housing fees

VI. Funds Available

  1. State you have ample funds to allow you to study during your time in school
  2. List funds, amounts and bank statements, bank name, address and contact information

VII. Assurance of Returning

  1. Assure the consulate of your desire to return to your country of origin and establish yourself in your new career
  2. List your strong ties to your country of origin: Names and photos of family members. Attach birth certificates/marriage certificate copies as evidence that these are indeed your family members
  3. If applicable, name any company which has already agreed to hire you upon return. Contact person, name of business and contact information

VIII. Conclusion

  1. State your gratitude that the consulate has taken time to review your application
  2. State that you believe the information is complete and up to date, but if they have any further questions to contact you directly any time. Supply your contact information.

How to Format Your Application Letter

Consulate officials must read many applications letters every day, so it is important that you make your letter concise, to the point and as brief as possible. Use a word processing program, under no circumstances should you write your letter by hand. You’ll be formatting your letter in block style. This means that all information will be justified to the left, with no paragraph indents. We’ve created a basic layout below. Please keep in mind that your own application letter may be brief, or detailed, depending on your circumstances.

[Your Full Name]

[Your Mailing Address]

[Date]

[Name of Embassy Official]

[Their title]

[Embassy Name]

[Embassy Address]

[Subject: Student Visa Request for (Country of Choice)]

Dear [Name of Embassy Official]:

I would like to request that I may be issued a Student Visa (F-1) which will allow me to study [Major of choice] at [University or College], [Address of University or College] with the purpose of obtaining my [AB/BA/BS/MA/PhD], from [Date], Academic Year [Start Date] to [End Date].

I duly certify that the documents presented with this application letter are lawfully acquired.

Thank you for your kind attention to the above matter.

Sincerely,

[Printed Name]

[Passport Number]

[Passport Expiration Date]

[Notary Public Information]

Sample Follow Up Letter

In the rare case where the Embassy does not get back in touch with you, a follow-up letter may be necessary. Remember, these are very busy individuals, and may see hundreds upon hundreds of requests each week, so don’t expect them to remember you. So, when you compose your follow-up letter, make certain that you post the details of your visit, including your passport number and its expiration date. Under no circumstances come across as angry, or sarcastic, as that will get you nowhere. Include your name, date of your interview, and contact information. Conclude the letter by showing respect for the official, and the valuable time spent working on your student visa.

[Your Full Name]

[Your Mailing Address]

[Date]

 

[Name of Embassy Official]

[Their title]

[Embassy Name]

[Embassy Address]

Subject: [Student Visa Follow-up]

Dear [Official’s Name]

Good day, I hope this letter finds you well. I, [Your Name] am writing this letter to inquire about the current status of my student visa status application, filed on [Date].

If you require additional forms or any other information to assist in the process, please feel free to contact me at [Phone Number/Email] your earliest convenience. Thank you for your time and consideration in this matter.

Sincerely,

[Print Name]

[Passport Number]

[Passport Expiration Date]

Conclusion

Writing a letter of introduction to an embassy for a student visa depends on the requirements of the consulate. Some embassy’s already have per-printed forms for you to fill out, where you document your financial status, purpose, list the ties to your country, etc. Even so, it is recommended that you include a cover letter with your application.

If possible, after you complete your letter and have attached your forms, have your letter notarized by a notary public. Remember to apply for a student visa well in advance of the start of your scheduled term, in case any unforeseen issues come up.

Finally, if you have not heard from the Embassy, please feel free to send a follow up letter, inquiring of the status of your application. We hope our small guide as shed some light on the process and gave you a foundation from which to start. Much luck to your studies in the country of your choice!