How to write a Permission Letter to the Principal for an Internship

A permission letter is a request written to your superior. It is used to inform them that you have plans that might affect them. As a student, you are required to gain relevant experience in your field of study. This is usually done through an internship. If you get accepted for one, you might need to send a permission letter to your principal.

Permission request letters are necessary and professional. They help ensure you don’t inconvenience other people with your plans. Has your internship request been accepted? Here is how to write a permission letter to the principal for an internship.

What to Include in Your Permission Letter

As mentioned, a permission letter is a formal document. It will probably be filed with your student records. This is why it should contain all the relevant and necessary details. Depending on the nature of your request, this might include:

  • Recipient Address – Begin your letter by noting the principal’s address. This is usually the school official address and will ensure your letter is not misdirected.
  • Salutation – Next, greet the principal using their proper title. Avoid using vague greetings such as ‘dear sir or madam’ and ‘to whom it may concern.’
  • Subject Line – Include a brief phrase that captures the essence of your letter. For example, ‘request to attend internship at Shell Company.’
  • Body – Here, introduce yourself, then explain your situation. Make sure you mention your request in the first paragraph.

Closing – Lastly, close with your name, signature, and admission number.

Permission Request Letter to the Principal for an Internship (Format)


{Principal’s Name}

{College’s Name}

{College Address}

{City, State, Zip Code}

Re: Permission Request for Internship at {Institution’s Name}

Dear {Mr./Mrs./Ms. Last Name},

I am a {year of study} student at {college name}. My roll number is {admission number} and I am currently pursuing {program name} at the {department name}. According to my study program, I am due for an internship this year. I am, therefore, writing to request permission for the same.

I recently got selected for {internship name} at {institution name}. The institution is {briefly describe the institution}. As per the schedule, the internship will run from {start date} to {end date}.

This internship program is an integral part of my education. I also believe it will {mention benefits of the internship}. Therefore, I would appreciate it if you grant me permission to attend.

I look forward to hearing from you.


{Your Name}

Sample Permission Letter to the Principal for an Internship

24 October 2030

Grace Jones

Rivers Technical College

234 Main Street

Atlanta, GA 35678

Re: Permission to Intern at ABC Industries

Dear Mrs. Jones,

I am a third-year student at Rivers Technical College, roll number 34567RTC. I am currently pursuing a degree in Mechanical Engineering. As per the school curriculum, I am required to attend an internship this year. I am writing to request permission for the same.

I recently applied and was accepted for an internship program at ABC Industries. The institution is affiliated with our college and was recommended by our course lecturer. However, I require a formal permission letter from your office before attending.

The internship runs from 5 November 2030 to 5 February 2031. I would appreciate a timely reply so I can make the necessary preparations.

Thank you for your time and kind consideration.


Beverly Kim

Request Letter to the Principal for an Internship (Word Template)

File Format
  • MS Word


Being accepted for an internship is a significant step in your school life. While you can’t afford to miss the opportunity, you also cannot inconvenience your principal. This is why it is essential to learn how to write a permission request letter. A permission letter is a formal document. When drafting it, maintain a polite, professional tone, and avoid mentioning details that don’t affect the internship or your principal.

Finally, send your letter at least a few weeks before you need to leave for your internship. This will allow your principal enough time to reply with the permission you need.