How to Close a Letter

It’s essential to close your letter professionally, whether it’s a business, recommendation, or thank you letter. Crafting an excellent closing leaves your reader with a positive impression. Additional, it sets the tone for future correspondence besides helping to build rapport with the reader.

Depending on the type of letter and your relationship with the recipient, you may also include additional information such as your first & last name, phone number, job title, and the company or organization you work for. The primary elements in closing a letter include a closing paragraph, sign off and your signature.

The closing paragraph

The closing paragraph is usually the last in your letter, and it’s may act an s a summary of the letter. For example, if you were applying for a job, use the closing paragraph to thank the hiring manager and ask them to invite you for an interview where you can discuss more on the job. The closing section, in most cases, will depend on the nature of the letter.

Sign off

It’s also essential to sign off professional after your last paragraph. The following are some examples of excellent ways of signing off formal letters.

Yours respectfully, Cordially. Best regards: You can use this letter closings if your letter is somehow personal. They are ideal if you already know the recipient, and you’ve probably met on face-to-face, held a talk on the phone, or received other communication from the reader, maybe an email, fax, or a letter.

Regards, Yours sincerely, Yours truly, and Sincerely: these are among the most simple and commonly used letter closings in business letters. They can be used in nearly all formal letters including inquiries

With appreciation, Warm regards Best wishes: These letter closings can be used if you have some form of connection or prior knowledge of the recipient. You should only use these closings in the right context.

Additional letter closings

When choosing a closing for your letter, you should consider the type of letter, your relationship with the reader, and the context. The following list includes additional letter closings you can use for formal letters. They are perfect when communicating with managers, new contacts, administrators, and other relevant stakeholders.

  • Cordially yours
  • Fond regards
  • Best
  • In sympathy
  • Kind wishes
  • King thanks
  • Many thanks
  • Respectfully
  • Thanks
  • Thank you
  • Respectfully yours
  • Yours sincerely
  • Thanks for your consideration
  • Thanks for your time
  • Thank you for your time
  • Thank you for your consideration
  • Thanks for your assistance
  • Thank you for your help in this matter
  • Thanks for your recommendations
  • Thanking you for your assistance
  • Thanking you for your recommendation
  • Thanking you for your patience
  • Thanks for your patience
  • Thank you for your patience
  • Thank you for your support
  • Thanks for your support
  • Thanking you for your support
  • Warm wishes
  • Warmly
  • With appreciation
  • With thanks
  • With deep sympathy
  • With deep gratitude
  • With gratitude
  • With deepest sympathy
  • With sincere thanks
  • Yours faithfully
  • Your help is greatly appreciated
  • Your help is much appreciated

Closings you should avoid in formal letters

When writing formal letters, you should stick to professionalism no matter your relationship with the recipient. Although you may use the following letter closings in your personal letters, avoid using them in formal letters. These letter closings include:

  • Cheers
  • Xoxo
  • With love
  • Love
  • Yours
  • Always

Your signature should follow the letter closing, then first and last name. Also, you may include other relevant information depending on the letter and what the recipient requires. For example, you may include your designation, email address, phone number, company logo, work address, company name, or short quotes. If other documents are accompanying this letter, you may terminate the letter by describing the enclosures; for example —Enclosures: resume.