Freelance Invoice Template – 5+ For Word, Excel, PDF

A freelance Invoice template is a paper receipt with an itemized list of work done and the price that was charged to a customer or client for the services rendered. Freelancers are a little different to a certain respect. With freelancers, invoicing seems to be immediate. Almost all invoices are going to have some things in common and that’s the company logo, contact info., invoice number, work description and services charged.

The freelancer has itemized charges along with the payment terms that are two important elements common in the invoice formatting. Freelancers such as writers, artists, programmers, etc. normally have projects which are generally different because of the work being done.

Here are some random freelancers and what they may see on their particular invoice.

  • A freelance writer can charge by the hour, the project, the word, or even the page.
  • A programmer may charge by the project or time it took to create the software.
  • A professional calligrapher can charge by the name/signature, envelope, or for handwriting certificates / diplomas. Normally, the materials may be provided by the client. There could be another charge, otherwise.
  • The virtual assistant can charge by project, sales commission, time, or task.
  • A photographer will charge by project, by hour, and other fees, such as printing (i.e. color or black / white). Time is normally the main element on the invoice. On occasion, you may find a licensing fee.

Freelance Invoice Template for Word

These are the simplest invoices because the billing is general. Normally it has the time slot and is designed for freelancers who bill hourly. The only way it’s customized is when you enter the logo/company information, type of work description, price/rate, and payment information.

Freelance Invoice Template for Word
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Luckily, there is a line for each item. This gives ample room for the project and the name of it. The terms and the due date should be included in another two lines or cells. Breaking it down this way helps the client see what is being charged and how long it took to average up a total and then taxes. It should all be calculated automatically because it’s in Excel. Another important step is the rate per hour and the number of hours which should be formulated in Excel. You should also enter the rate of tax.

Freelance Invoice Template for Excel

Freelance Invoice Template for Excel
vertex42.com

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Generally, the description of your project and enter payment terms and due date are formatted in all freelancer’s invoices. Included is the lead time that the client gave. It is also an important aspect to the freelancer invoice because if it’s rushed, there could be a rush fee. The breakdown of other projects in smaller sections can also be included. Included as well are the number of hours and the rate per hour. Finally, taxes are a critical piece of info as well since most freelancers are independent contractors, they may need this information at the end of the year.

Freelance Writer Invoice Template

Freelance Writer Invoice Template 1
skwriter.com

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The ideal invoice gets to the point. This particular one describes the work and the hours it took to complete it. It then goes to the rate per hour and the subtotal/tax information. The total due is the last part along with terms/conditions and even an area of how payment will be made.

Freelance Hourly Invoice Template

Freelance Hourly Invoice Template
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For web designers, it can be a tough call because each job can have a level of complexity. It is actually one of the most difficult jobs as well. It’s definitely mentally draining to do when they are long projects. Freelance invoicing should be quick to print out so it can be sent to the client. Payment is always a priority when it comes to work that basically relays on an hour to hour or project to project basis. With freelancers, there is no check at the end of the week or month, normally, unless he/she works for an agency or agent.

Web Design Invoice Template

Web Design Invoice Template
Quotationtemplates.net

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Why Use Invoice Templates?

Finally, this is the reason why you would need a freelance invoice template so you can have it ready to fill in and send via email or directly to your customer by mail. Either way, it’s one way to get paid instead of having to beg for your pay. Besides, once your work is completed, all you have to fill in the blanks according to the work done and all you do is send without having to say a word, but Thank you for the opportunity to work with them!