Free Shipping Label Templates

Free Shipping Label Templates

A shipping label provides information on the sender and receiver of packages. Labels should be concise and clear. A good shipping label should have all the relevant information to safely ensure that each package reaches the destination. Shipping labels are quite easy to create as long as you follow some basic guidelines.

A shipping label should be simple and easy to read. There shouldn’t be any extraneous information included on a shipping label, as this can cause confusion during the shipping process and could lead to delays in package delivery. There are a few important items that should be included on all shipping labels. Some optional items are only relevant to certain types of shipments. The following information can help you write a shipping label the right way to be sure your packages reach their destination on time.

What is a shipping label?

A shipping label is essential for any package where it’s shipped through the USPS or other shipping service. The label serves as a guide to give the shipping service information on where to send the package. Shipping labels may also show proof that the shipping costs have already been paid or that the costs will be paid upon receipt of the package. Most shipping labels contain bar codes that allow electronic scanners to input data along the shipping route. Customers appreciate being able to track packages. This is why shipping labels should always be accurate and easy to read for both humans and computers involved in the shipping process.

Standard Template

Date of shipment

Weight of package

Optional details

Name of Shipping Service

Name of the shipper (can be a person or company name)

Street address or P.O. Box

City, State, and Zip Code

Name of recipient

Recipient’s Street Address or P.O. Box

Recipient’s City, State, and Zip Code

{Area for Barcode}

Tracking Number

Sample Shipping Label


3.8 lbs

Mailed from zip 12345

First Class Couriers

Liberty Trading Company

13705 Jackson Street

Evansville, FL 12345

Jeff London

300 West Elm Street

Hoover, OK 23456

Tracking # 4435 7865 4523 3490

Shipping Label Templates (Word | PDF)

A shipping label is as simple as important shipping information printed on a piece of paper. A shipping label template is a guide that gives you the basic outline of the information that should be included in your label. It allows you to add your personal information in the correct parts of the label, reducing confusion when creating shipping labels. Using a template also gives you a standard, so all your shipping labels have the same format, which helps maintain a level of professionalism.

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    The importance of shipping labels

    Shipping labels are often overlooked even though they are essential for any business that sells and ships goods. They are the connection between humans and the automated network involved in shipping packages. Labels should be clear so that electronic scanners can read them easily. This makes the shipping process quick and reduces computer errors related to poorly labeled packages. Many businesses, especially recently established ones, don’t take into consideration the importance of developing a good system for creating shipping labels. But this is an essential part of any business that uses shipping services.

    How do shipping labels work?

    A shipping label communicates to the shipping service the destination of a package. The label also states the origin of the package so the sender can be notified if there is an issue or the packaged can be returned to the sender. The label contains the name and address of the sender and receiver of the package. Usually, the shipping service provider will scan a package as it moves along the shipping route, allowing both the sender and receiver to monitor the package and know when to expect delivery. Most shipping services scan the shipping label many times throughout the route which can provide an accurate expected date of delivery. Each shipping label created is unique to prevent confusion of packages.

    How to create a shipping label in Word

    Many people appreciate the ease of using Word when creating all types of business documents. There are even ways you can use Word to create shipping labels. Open word and choose the “new document” option. Then find the right template for your shipping label. Keep in mind that word has some essential shipping labels already available, but you may also have the option to download other types of shipping label templates to meet your business needs better.

    What to include on your shipping label

    This can vary slightly depending on your shipping courier and other factors. But the following elements are essential to most shipping labels.

    • who shipped the package
    • package destination
    • package weight
    • shipping class
    • route code
    • tracking number


    A shipping label should be clear, concise, and easy to read. Shipping labels are easy to create, and you can make them using a system provided by your shipping provider. You can also create shipping labels in Microsoft Word. When creating a shipping label, be sure to include only the necessary information. It’s important not to add extraneous information as this can confuse the automated shipping services that are used during transit. The shipping label acts as a guide to get the package from the sender to the receiver in as little time as possible. That’s why it’s essential to take great care when preparing your shipping labels.