An individual might need to take an absence from professional life because of many reasons and for this kind of situation it is important to write an excuse and apology letter for work, which shows professional level of a person.
Reading a sample letter for excuse can be of great help.
Format for Letter
Name of Employer
Title of Employer (Human Resource Manager/Sales Manager)
City, State, Zip Code
Dear Mr./Ms. Last Name,
I am writing this letter express my apologies for (state reason here, for example,) not being able to attend my duty on (Insert date here) as I was having a severe headache. I had to visit doctor at once who advised me immediate bed rest. I know there is a lot of work pending but I will complete it as soon as possible.
I am ready to work on extra shifts or weekend to complete pending tasks. Please let me know if there is any other task, which requires my urgent attention. I am able to resume work from tomorrow.
Letter of Excuse for being absent in work due to emergency
I express sincere apologies for being absent at my duty on (Insert date here). My wife fell off from stairs accidentally and I had to take her to hospital. I was not able to contact any person because of my wife’s critical condition. I am sorry for delays and inconvenience to company and colleagues. I am aware of pending work and will complete it as soon as possible.
Letter of excuse for being absent in work due to a headache/fever/sickness
With due respect, I would like to express my sincere apologies as I was not able to attend my duties on (Insert date here). I woke up with a high fever and had to book an appointment with doctor. Doctor has advised me bed rest for day. I was feeling dizzy and had forgotten my phone at home and thus was not able to inform anyone at office of my absence. I will work on weekends to complete pending tasks, as I am feeling a lot better now.
Please accept my sincere apologies.
Letter of excuse for being absent in office due to important matter
Please accept my apology and this letter as a formal notification for my leave of absence from (Date) to (Date). My father is coming to visit us and we have to buy property back home. I have to visit place in person and this is an extremely important matter for family. I apologize for inconvenience to company and my colleagues. I will work on night shifts to complete pending work.
Please let me know how I can help in my absence. Thank you so much for cooperation.
Letter of excuse for being absent in work due to a family gathering
With due respect, I am writing to inform you that my youngest daughter is getting married on (insert date here). I have to receive my friends and family members from airport for marriage ceremony. I will not be able to attend my duty from (date) to (date). Please accept my apologies for inconvenience and let me know how I can be of help during my absence. I have already completed pending tasks.
Letter of Excuse to the boss for a mistake
I express my apologies for mistake in report sent to client. I am quite aware that this mistake would have caused inconvenience to company. I know this is a huge mistake but I am sorry for quoting incorrect figures. It was not on purpose.
I cannot turn back time but this will never happen in future. Please accept my sincere apologies.
Missing Deadline letter of excuse
I express sincere apologies for not completing work on time. I know it was an important report for company and I am sincerely sorry for inconvenience it has caused to company. I will have complete report ready by (Insert date here).
Letter of Excuse for being absent at the meeting
With due respect, it is to inform you that I will not be able to attend meeting on (Insert date here). I have to go for a medical checkup and I have this appointment after a long time. I cannot miss it and I am sorry for inconvenience to company and my colleagues.
Letter of excuse for not attending the interview
I apologize for being absent at the interview on (insert date here). I had an accident and was taken to emergency. If it is possible can you please reschedule interview on (Date). Please accept my apologies for inconvenience.
Tips for Writing an Excuse Letter for Work
- Given below are certain tips, which are important to keep in mind when writing a letter:
- Make sure you do not lie about situation. Be honest and mention right reason with clarity.
- Apologize for missing deadline of any important task or an important event at work or a formal meeting.
- Make sure it is free from spelling and grammatical mistakes.
- Make sure tone is formal.
- Keep company policies in mind and keep content short and to a Point.