An invite writes an excuse letter for failing to attend an event to the person/ organization inviting them for the specific event, informing them that you are unable to attend the event and the reasons why.
You will agree with me that we do receive invitations either formal or informal to attend specific events.
These events range from meetings, interviews, weddings, anniversaries, exhibitions, etc. Though you desire to attend any event you have been to, at times, it is not possible to attend. To maintain good relationships and act professionally, it is ethical to write an excuse letter to express your regret for not attending the event.
It is essential to make sure that you have communicated your regrets in the best way possible and the right format. This can be easily done by using sample excuse letters. These letters will inform you of the language to use and the format.
Excuse letter Format
Dear (Recipients name)
I write to express my regrets that I will not be able to attend your book launch that is planned to be held on (indicate the date).
Unfortunately, we will have a board meeting on the same day in our company offices that might take the whole day. I desired to be part of the event but kindly accept my apologies.
I wish you all the best in the book launch and believe that the book will impact many lives.
(Designation) – Optional
(Company) – Optional
Excuse letter for failing to attend an event
Dear (Name of recipient)
Thank you for inviting me for (state the event). I would have wished to be part of the event, but due to (state the reason if possible) I will not be available.
My prayer is that the event will be a great success. Kindly receive my apologies.
Excuse letter for missing a wedding
Ref: Apology for missing your wedding
I acknowledge receipt of an invitation to attend your wedding that is planned to be held on (state the dates).
Unfortunately, I will be chairing our annual general meeting at our company. I desired to celebrate with you but kindly bear with me. I will make up by paying a visit to you once you are back from honeymoon.
I wish you and your spouse the best at the wedding, honeymoon and married life.
(Name of sender)
Excuse letter for failing to attend a party
Re: Apology for failing to attend the party
I write this letter to convey my sincere apologies for failing to attend the company’s end of year party that will be held on (state the date).
On the same day, I will be away for a leadership seminar in (state the venue). I desired to attend the party to celebrate with the rest of the team this year’s achievements. Kindly pass my apologies to the rest.
I hope they will understand.
Excuses for not attending an important meeting
Ref: Apology for failing to attend a meeting
Allow me to pass my apologies for failing to attend the management meeting that was held on (state the dates).
I desired to be part of the meeting but unfortunately, I was unwell, and I had to see my doctor for a checkup. I have received the minutes of the meeting, and I will implement the resolutions passed.
Thank you for your understanding and support.
Excuse letter for not attending an interview
Ref: Apology for failing to attend the interview
I take this chance to pass my apology for failing to attend the interview after receiving your invitation.
I had planned to attend the interview, but unfortunately, we were called for an urgent meeting by our director, and as a manager in the company I could not afford to miss the meeting. Kindly receive my apologies for any inconvenience caused.
I kindly request for another chance for the interview if possible.
Apology / excuse letter for not attending a graduation ceremony
March 26, 2019
1001 Abernathy Rd Ste 330
Atlanta, GA 30328
587 Virginia Avenue NE,
Atlanta, GA 30306
Dear Mr. Jelli,
Good day, sir. Allow me to pass my sincere apologies for missing your graduation ceremony at the University of Atlanta Georgia. I had planned to attend the ceremony, but unfortunately, our boss summoned us for a crisis meeting following a significant drop in the last quarter’s sales.
I understand how you felt when I was not available on your special day. Please accept my apologies. I’ve planned to visit the coming weekend to make up for missing the graduation ceremony.
Once more I’m sorry for the incident. I remain one of your cherished friends.
Thank you for your understanding.
Apology letter for not attending a church meeting
Dear Pastor Jeremy,
I take this chance to express my regrets for missing the past two leaders meetings at church. Though I have always desired to attend the meetings, I couldn’t do so due to a yearly audit at our company.
For the last one month and half we have been preparing for our yearly audit, and thankfully we have completed the preparations, and our auditors visited us last week.
I remain a committed member of the leadership team, and I promise I’ll always be available for the oncoming meetings. I’ll visit you tomorrow at 5.00pm for a brief of the proceedings of the earlier meetings.
Once more, accept my heartfelt apologies.
Apology / excuse letter for not attending a birthday party
I take this opportunity to appreciate you for inviting you to your birthday party this coming event. I’ll travel to attend my cousin’s wedding in Chicago with the rest of my family members.
Please accept my apologies. We’ve been longtime buddies, and I would have attended the party were it not for the wedding. I’ll invite you for dinner once I’m back to make up for the event.
I wish you happy moments on your great day.
With much love,
Regret for not attending the conference
April 2, 2019Jacob Jerry
Sea &Air International
22 W 37th St,
New York, NY 10018
Dear Mr. Jerry
I write this letter to inform you I won’t be able to attend our company’s conference that starts tomorrow at Hotel Pennsylvania. My wife was hospitalized yesterday at Bellevue Hospital Center where she’s supposed to undergo a colon surgery tomorrow.
According to the doctor’s advice, she needs constant care and emotional support. I’ll be at her bedside to offer the support she needs.
If it were not for this incident, I would have attended the conference. Thank you for your understanding at this moment.
Sea &Air International
Excuse letter for not attending a parents’ meeting in a school
May 3, 2019
4075 Paces Ferry Rd NW,
Atlanta, GA 30327
Re: Apology for missing parents meeting
Please allow me to pass my apologies for missing the parent meeting scheduled for May 5, 2019.
I understand what the day means for the school and my son, but regrettably, I’ll be away for a job assignment in New York on that day.
Once I’m back from the trip, I’ll visit for more details on the progress of my son.
I’m thanking you for tolerance.
Apology letter for not attending a seminar
July 4, 2019
Macbeth Cargo & Freight services
144-26 156th St,
Jamaica, NY 11434
Sub: Apology for not attending the seminar
Dear Mr. Tims,
I thank you for picking me to participate in the health and safety seminar at Hotel Dolphins at the end of the week. I was so excited to be part of the attendees.
Unfortunately, I visited my doctor yesterday following two days of severe joint pain, and the doctor recommended 5 days rest to fasten healing of my dislocated joint.
You can extend this opportunity to any other colleague.
Thank you for believing in me.
Good reasons for not attending an event
You may be unwell, or a close relative could be sick. In such circumstances, you can use this as an excuse for missing an event.
Car broke down
You can fail to attend an event if your car breakdown while on the journey. If you experience a flat tire, the same can happen.
Emergencies at work
You may have planned to attend an event then suddenly your boss calls for an urgent meeting or you’re assigned an urgent task.
A more important event
You may have the invitation to attend several events on the same day. If you have a more important event to attend, you can use this as an excuse for not attending another event.
It’s possible to get an invitation for an event yet miss out because of forgetfulness. If you realize you forget to attend an event, you can use this as the excuse why you missed the event.
If you’re a student, you can miss an event because of impending exams/studies or any other academic commitment.
If someone has invited you for an event and you’ll be traveling out of town, this can be a valid reason for missing the event.
Your pet’s sickness
You may miss an event if your pet is unwell or lost.
Tips for writing an excuse letter for work
- Be short and to the point. When writing an excuse letter for work avoid been too wordy. For example, you can state why you will miss work and for how long.
- When writing the letter, offer to make up for the lost time. If you were working on a project, you could offer extra hours to work on the project.
- Submit the letter immediately. The letter should be submitted as soon as possible to avoid any disciplinary actions taken against you.
- If possible explain why you will be absent. This can help the recipient to understand why you missed the event.
- Use the format used when writing business letters. This is important since it shows professionalism.