An excuse letter for work due to sickness informs your employer your absence from work due to your condition. Besides, it’s a formal way of seeking leave from work. Any employee can be sick; in these circumstances inform your employer through a letter or email.
The letter should specify how long you will be absent from duty to enable the company to take steps to avoid a delay in services delivery. You can send the letter either before or after missing work.
If you find difficulties writing the letter, use templates and samples to understand the format and wording the document.
Excuse letter (before missing work)
March 10, 2019
To
Henry Ferguson
Michigan Supply co
631 Park PI
Langsing, MI 48912
Dear Mr. Ferguson,
I write this letter as notification that I will be away from work from the 12th to 21st March 2019 as I’m scheduled for a throat surgery at Henry Ford Hospital.
I’ve made the proper arrangements to ensure smooth operations in the store’s department during this period. My assistant manager Jerry will handle all emergencies besides the store’s operations.
Let me know of any other arrangements I should make before I leave.
Thank you for your help. I wish to be back soon.
Sincerely,
Duke Martins
Store’s manager
Excuse letter (after missing work)
March 11, 2019
To
Human resources manager
Michigan Supply co
631 Park PI
Langsing, MI 48912
Dear Mr. Ferguson,
Please allow me to present this letter as a notification that I was away from my duty station on March 9, 2019.
The night preceding this day I fell ill, and I was rushed to Michigan University Hospital for a medical checkup.
I could not communicate with your office the following day due to my state. I’ve resumed work, and I’m through with all the pending tasks.
Please let me know if you need further information.
Yours sincerely,
Duke Martins
Store’s manager
Email Message
If abscond duty because of illness, you may inform your boss through email. Most employers prefer email or phone notifications since they’re faster.
Make sure you inform the right person. You must decide if you’ll email your immediate boss or to the Human Resource manager as per the company rules.
Specify in the email’s subject that you will be absent from work due to illness.
Avoid writing a long email including unnecessary details. Specify the duration you’ll be away if possible.
You should email immediately you establish you won’t make it work to enable the employer to arrange for someone to assume your roles.
How to call in sick to work in a professional way?
Decide how you’ll inform your boss
If your company doesn’t have a specified way of alerting your superiors when one is ill, select the method that your boss prefers.
You may decide to call, email, and write a letter or a text message.
When writing the letter or email, rely on the help of samples or templates to make your work easier.
Contact your manager immediately
Make sure you inform your boss in time you won’t make it to work. You can inform them in the evening or very early in the morning.
Remember, they need ample time to plan on who’ll cover for you.
Inform your colleagues
Besides informing your boss, your colleagues should also know that you won’t make it to work since they are the ones to cover for you.
This is important if you work as a team. Your coworkers should know if you’ll be available via phone or email if they need to contact you. Share the same sentiments with your boss.
Keep your message short
Your employer isn’t interested in the details of your illness. Only pass the relevant information in your message.
Ask your boss if they need any document from your doctor
Most companies ask their staff to report back to work with a doctor’s note. If it’s the case with your company, follow the instructions. If you’re unaware of what to do, ask for clarification from your manager.
Tips for calling in sick to work
Write a letter or emailed or text message
You should at all costs avoid phone conversations with your boss they may know that you aren’t ill.
Consider the day of the week
Monday, Fridays and days before or after holidays aren’t the best days for a personal leave. The chances are high that your manager will know you’re lying.
Stay away from social media
You can’t claim to be sick yet you are all over in the social media sending posts and commenting on posts. It’ll be hard convincing your boss and colleagues you were ill.
Keep your message short
The more you write or talk, the more you’ll lie.
You can easily be identified to be lying if you make your conversation long. Answer all questions but by offering brief responses.
Keep it a secret
Your coworkers must not know you were not sick. This information might leak to your boss.
Be ready to clear any pending work
Once you resume duty the following day, you must be prepared to find that work has piled up at your desk.
Do all you can to clear the pending tasks without laying a burden on your fellow workers.
