Excuse Letter for Missing Work Due to Family Matter

An Excuse Letter for Missing Work Due to a Family Matter is a formal letter from an employee that explains why the employee must miss work for a specified period of time due to a family matter.

An excuse letter for missing work due to a family matter covers a wide variety of reasons for absence from work, ranging from illness to bereavement. Although family matters can be quite complicated and diverse, the reason given for missing work should not be overly complicated. A brief reason for the absence and the number of days required is sufficient.

This formal excuse letter should be mailed or e-mailed to the person in your company who is responsible for noting your absence. In most cases, this person is your immediate supervisor. Some companies require employees to notify human resources. Be sure to check your company’s policy regarding the reporting of absences.

Use professional language in your excuse letter. Explain your absence clearly and without any excess elaboration. If you are not certain when you will return to work, make that point clear in your letter.

Consider All of These Important Points:

  • How many days you will miss work
  • The dates you will miss work
  • Why you need the time off
  • How you can distribute urgent tasks to coworkers
  • If you need to postpone or cancel appointments
  • If you can be available by phone or e-mail while you are gone
  • If your employer requires a letter from a doctor or other documentation

What to Include in Your Excuse Letter

  • The dates and number of days you will miss work
  • Your reason for missing work, stated concisely and clearly
  • How you have arranged for your meetings and urgent tasks, if any
  • How you can be reached if issues arise
  • Any required verification (doctor’s note, etc.)

Excuse Letter for Missing Work Due to a Family Matter (Format)

This basic format for absence due to a family matter can be adapted as needed for use. If you are sending the letter by mail, include your name and address above the recipient’s name and address. This information is not required if sending the notification by e-mail.

{Your Name}

{Your job title}

{Your e-mail address}

{Date}

Dear {Recipient}:

Please accept this letter as formal notification of my absence from {date} to {date}, for a total of {number} days. {Reason for Absence}.

I have arranged for {name} to handle {urgent task}. I sincerely hope my absence will not cause any major difficulties. If any matter requires my urgent attention, I can be reached by phone at {your phone number} and by e-mail at {your e-mail address}.

Thank you for your understanding and patience. Please let me know if you need any further information regarding my absence from work.

Sincerely,

{Your Name}

Because this excuse letter for missing work can be used for a variety of reasons, here are a few sample letters to demonstrate how you can use it.

Sample Excuse Letter for Missing Work Due to a Family Matter

Here is a sample in which the employee arranged a coworker to complete a report during her absence.

Melissa Darcy

Staff Accountant

darcymelissa@claydonaircraft.com

June 22, 2060

Dear Victoria Reynolds:

Please accept this letter as formal notification of my absence from June 22, 2060, to June 25, 2060, for a total of four days. My son Liam has the flu, and I need to be home to care for him. He should be well by the end of the coming weekend. I have forwarded his doctor’s note with this letter.

I have arranged for Jeremy to handle the report on the AirUnited account. The account is in order, and the report should be no problem for him. I sincerely hope my absence will not cause any major difficulties. If any matter requires my urgent attention, I can be reached by phone at 978-734-8289 and by e-mail at MissLiss37@gmail.com.

Thank you for your understanding and patience. Please let me know if you need any further information regarding my absence from work.

Sincerely,

Melissa Darcy

Sample Excuse Letter for Work Due to a Family Matter

Here is a sample letter in which no particular coworker was asked to help, and the number of days of absence was not specified. This letter includes only a contact e-mail, suggesting the employee does not wish to be contacted by phone. The word “urgent” has been replaced with the word “personal” before “attention.” Also, note the addition of the phrase “during this difficult time.”

Beth Lewis

Inventory Control

lewisbeth@hardwaresolutions.com

February 16, 2021

Dear Mr. Stanton:

Please accept this letter as formal notification of my absence from February 16, 2021 to February 19, 2021. My beloved mother passed away suddenly last night from a heart attack.

I sincerely hope my absence will not cause any major difficulties. I feel certain my coworkers can assist if anything urgent comes up. If any matter requires my personal attention, I can be reached by e-mail at beth&seth@yahoo.com. I will get in touch as soon as possible.

Thank you for your understanding and patience during this difficult time. Please let me know if you need any further information regarding my absence from work.

Sincerely,

Beth Lewis

Conclusion

When you have a family matter that requires you to take time off work, using the basic format can help you write a formal letter that clearly states the dates you will miss and the reason for your absence. You can add to or delete from the basic format in any way your particular situation requires. Remember to keep your letter clear and concise, adding to the format only to explain how you have arranged for your urgent work to be completed.