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Excuse Letter for Being Absent in School / College Class

Sometimes attending a college/school or class becomes difficult for a student because of any personal reasons. Under these circumstances, reading a sample letter can be of great help. Reading a sample letter would give an idea what to include in a letter.

Here are letter format and samples to help you in writing a perfect one.

Letter Format

Excuse letter format for being absent in school or college class:

To,

The Principal,

XYZ School,

City

 

Date

Subject: Insert subject here

Dear Sir/Madam,

With due respect, it is to inform you that I, (name of student), am a student of class (mention class here) and I am writing this application to bring to your attention that (state reason here).

Kindly grant me leave for (write number of days here). I shall be highly obliged.

Thanking You,

Yours Faithfully,

Place signature here

Insert Name Here

Mention class here

Excuse letter for not attending the class

A student would need to write an excuse letter for not attending the class because of any personal reason such as:

Dear Sir/Madam,

With due respect, it is to inform you that I, ABC, am a student of 7-A, and I would like to bring to your attention that my sister is getting married tomorrow. Therefore, I will not be able to attend school tomorrow (Insert date here).

Kindly grant me leave for a day.

Yours faithfully,

Letter of apology for missing a class

Sometimes a student would need to write a letter of apology for missing a class such as:

Dear Sir/Madam,

With due respect, it is to inform you that I, XYZ, am a student of class 7-A. I have a test tomorrow (Insert date here) but due to cold, I would not be able to attend the class.

The doctor has advised me complete bed rest for a day or two. However, I will be attending school tomorrow. Kindly grant me leave for a day.

Yours faithfully,

Excuse letter for missing swimming class

A student who is fond of swimming might have to miss a class due to any personal reason such as:

Dear Sir/Madam,

I am writing this letter to inform you that I, XYZ, would not be able to attend the swimming class tomorrow (Insert date here). My father is coming to visit us from the USA and we are going to receive him at the airport. He is coming after 3 years.

Kindly grant me leave for a day. I shall be highly obliged.

Yours faithfully,

Excuse letter for not attending class due to sickness

A student might not be able to attend the class due to sickness and would need to write an excuse letter such as:

Dear Sir/Madam,

With due respect, it is to inform you that I, ABC, am a student of 6-A. I am suffering from high fever since last night. The doctor is suspecting dengue and thus, has advised me complete bed rest for a week.

Kindly grant me leave from (Insert date here) to (Insert date here). I have already submitted the assignments in advance.

Yours faithfully,

Excuse letter for leaving class early

Sometimes a student would need to leave class early and would need to write an excuse letter such as:

Dear Sir/Madam,

With due respect, it is to inform you that I, ABC, am a student of class 7-A. I have an appointment with the dentist tomorrow (Insert Date here) at 10 am. Therefore, I would need to leave the class early.

I will be attending the first session. Kindly grant me leave from 10 am onwards.

Yours faithfully,

Letter for Being Absent in School due to Family Matters

There are some family matters due to which a student might not be able to attend the school and thus have to write an excuse letter such as:

Dear Sir/Madam,

With due respect, it is to say that I, ABC, is a student of class 7-A. My uncle is having an issue with his in-laws and there is a family dispute, which requires urgent attention. My family has to be there. Therefore, I will not be attending school tomorrow (Insert date here).

Kindly grant me leave for a day. I will be grateful.

Yours faithfully,

Sample Excuse Letter for Being Absent in College due to Family Matters

Another sample letter for absence due to family matters:

Dear Sir or Madam (insert your teacher/professor’s surname here)

Please excuse my recent absenteeism in your class. I have had a serious family matter that I have had to attend to in the last few days. My brother was in a car accident and I was responsible for taking him to all of his hospital visits as well as seeing to it that my family was looked after in our time of need.

Thank you for your understanding.

Sincerely

Tom Jones (your name and surname)

Sample Excuse Letter for Being Absent in College due to Illness

Letter to professor for being absent due to sickness:

Dear Sir or Madam (insert your teacher/professor’s surname here)

Please excuse my recent absenteeism in your class, I have been unwell. I have a letter from my doctor, who prescribed that I stay in bed for a few days. I had tonsillitis (you can insert the illness of your choice here) and as I was contagious, I was advised by my doctor to stay away from college, in case I infected the other students.

Thank you for your understanding.

Sincerely

Tom Jones (your name and surname)

Excuse letter for being absent in school due to a family gathering

Sometimes it becomes necessary to miss the school due to a family gathering and there would be a need to write the excuse letter such as:

Dear Sir/Madam,

With due respect, it is to say that I, ABC, am a student of class 7-A. My extended family is gathering for my sister’s wedding anniversary tomorrow. Therefore, I will not be able to attend the class tomorrow (Insert date here).

Kindly grant me leave for a day.

Yours faithfully,

Excuse letter for being absent in school due to passport appointment

Passport appointment is necessary and therefore, a student might need to write an excuse letter such as:

Dear Sir/Madam,

With due respect, it is to say that I, ABC, am a student of class 7-A. I have a passport appointment tomorrow at 8.30 am. I believe it is going to take a while and therefore, I will not be able to attend the class tomorrow (Insert date here).

Kindly grant me leave for a day. I have already submitted the assignment.

Yours faithfully,

Excuse letter for being absent in school due to death

Sample Message:

Dear Sir/Madam,

I, ABC, am a student of class 6-A, and I am writing this letter to regretfully inform you that my uncle, who had been sick for the past six months died yesterday. I will not be able to attend the class today (Insert date here).

Kindly grant me leave for a day.

Yours faithfully,

Tips for writing an excuse letter for being absent

Sometimes the letter has to be written by the parent instead of the student and in some cases, the student himself or herself write the letter. Given below are some of the tips, which can be of assistance when writing an excuse letter for being absent:
  • The tone of the letter should be formal.
  • Make sure there are no spelling or grammar mistakes especially if the student is writing the letter.
  • Proofread the letter before sending it.
  • Keep the content to the point and avoid any fluff or jargon. Keep it simple and easy to understand.
  • It would be wise to attach a medical certificate in case of absence due to illness.

Reasonable Excuses

You may have found that you have been absent in your college lectures and classes too often lately. Here are some reasonable excuses for being absent in class.

First of all, it is important that the excuse is worthy of you being absent. Such examples can be family problems, but serious ones such as someone being very ill; you could have been very ill yourself; there may have been a death in the family or the death of a close friend, but you can’t take off more than a few days of absence for this reason, and just one day to attend the funeral; the last excuse you can use is late public transport, perhaps the buses were on strikes, or they were repairing the train lines, the only problem with this excuse is that it would have affected a lot of other people in the same class as you.