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Excuse Letter for School / College Absence

A letter of excuse for being absent refers to a letter that is written for the purposes of clarification to a school, business, institution or an organization for reasons why a person was absent for the specified day(s). The reason for absenteeism may be because of a medical issue, a family problem, or a religious occasion among others.

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Here are some sample excuse letters and tips to help you.

Excuse Letter Format

Blank excuse letter format for school / college.

To,The Principal,

ABC School,

City.

(Leave 1-line gap)

Due Date

(Leave 1-line gap)

Subject

(Leave 1-line gap)

Respected Sir/Madam,

I, YSQ (your full name), am a student of your school in class 7B. I am writing this letter request for an excuse (continue to write the details for the excuse request).

In the next paragraph write promising to cooperate with teachers in the future should there be such an occurrence.

(Leave 1-line gap)

Express your gratitude

Yours faithfully,

(Your signature)

Name

The Following are samples of excuse letter for different reasons that may have led to absenteeism from work or school among others.

Excuse Letter for School/College for Being Absent due to Sickness (Fever, Allergies)

This is a letter that is primarily written for the purposes of requesting to be excused having missed school in the said day(s).

To,

The Principal,

Mount Everest ENG School,

Kathmandu.

 

12th Jun, 2018

 

Subject: Excuse for Being Absent due to Sickness

 

Respect Sir/Madam,

I am writing this letter to explain the reason why I was absent from school on 17th May to 20th May 2018.

I woke up with bad flu which was accompanied by high fever and other allergic reactions. I was not in a position to concentrate on anything and had to rush to the hospital to seek medical attention. The Medical specialist recommended that I take a rest for the following 2 or 3 days prior to resuming busy activities. This was to aid my recovery as well as evade infecting other students with the flu. Kindly find the medical report attached to this application.

I promise to study hard to make up for the time lost and also make a call or write an email in future and inform my class representative (or lecturers) should I suffer an illness.

Thank you.

Yours faithfully,

Signature________

Rosekim

Excuse Letter for School for Being Absent from School due to Chicken Pox

This is an excuse letter that the writer writes with an intention of requesting to be excused by the institution/school for having missed the school following an infection with chicken pox.

To,

The Principal,

St Petersburg International School,

Paris.

 

12TH May, 2018

 

Subject: Excuse Request for Missing School

 

Respected Sir/Madam,

I, James Kin, am a Form 3 Northern Wing student in your school. I am writing this letter to request to be excused for having missed attending classes for the last three weeks from 14th Apr to 9th May 2018. Was suffering from a chickenpox infection whose treatment and recovery period according to the physician was supposed to last for the three weeks I was absent. I have accompanied the physician’s report together with my application.

In the future, I will notify the school about my absence in time should I suffer such an infection. I will be grateful if you consider my application.

Thank you.

Yours faithfully,

Signature_____

John Kin

Excuse Letter from School for Being Absent due to Death

This is an excuse letter that is written to a school for the purposes of explaining the reasons why an individual missed school, which in this case was as a result of the death of a close person. The letter should mention the relationship between the student and the deceased.

To,

The Principal,

Senior Boys High School,

 

1st Feb, 2018

 

Subject: Request for Excuse for Having Been Absent from School following Lose of a Parent

 

Respected Sir/Madam,

I, George Godffery, am a student in your school currently in Form 4 East. I am writing this letter to request for an excuse for having missed the school for the past one month. This was because I lost my dad and was late affected by stress. I visited the psychologist the following two weeks who helped me to recover from the psychological effect I had been undergoing. Kindly find the psychological report attached with my request.

It is unfortunate that I had not notified the institution. I promise to notify the institution in advance through a phone call or an email should I have a similar experience.

Thank you.

Yours faithfully,

Signature______

George Godffery

Excuse Letter for Not Attending School Activities

This is a letter that’s written by a student with an intent to explain the reasons beyond his/her failure to participate in school activities. Sample excuse Letter for Not Attending School Activities:

To,

The Principal,

PRIMA Company of Schools,

Mogadishu.

 

25th Jul, 2016

 

Subject: Excuse Letter for Failing to Attend School Activities

 

Respected Sir/Madam,

My name is Loise Rose, a form 2 student currently in stream 6E. I am writing this letter to request to be excused for failing to participate in school games during the recently concluded inter-class competition which was caused by an injury that I had suffered while training for the competition. I had to visit a physician to help with the recovery of my dislocated shoulder. I had to wait until my shoulder had recovered fully to resume my studies. Kindly find my diagnosis report attached to this request letter.

I will be highly appreciative if you consider my request.

Thank you.

Yours faithfully,

Signature____

Loise Rose

Excuse Letter for School/ College for Absence due to Doctor’s Appointment

This is a letter written by a student requesting to be excused for having failed to attend classes to attend an appointment with a doctor. The letter should outline the purposes of the appointment among others.
Here is a sample excuse letter to a school for absence due to a doctors appointment.

To,

The Principal,

Kamsinga International School,

Nairobi.

 

25th Feb, 2006

 

Subject: A Request to Be Excused for Absenteeism due to an Appointment with My Doctor

 

Respected Sir/Madam,

I, Justin Jon, am a student in your college pursuing a diploma course in Health Informatics. I am writing this letter to express my request to be excused for failing to attend the school on 21st Feb, 2006. I failed to attend school having remembered the previous night that I was scheduled for an appointment with an Ophthalmologist the following day for a followup. It is unfortunate that I had not informed the school prior to my absenteeism. I have attached the doctor’s medical report in this letter.

I promise to notify the institution prior to making my next visit. Kindly consider my request.

Thank you.

Signature_____

Justin Jon

Excuse Letter for School Absence due to Vacation

Such a letter is written by a student with an expression of seeking to be excused for having failed to attend school following a vacation. Here is a sample representative of a letter for school absenteeism due to a vacation.

To,

The Principal,

St Peter and Paul High School,

Rome.

 

3rd Jan, 2015

 

Subject: Excuse Letter for Absence due to Vacation

 

Respected Sir/Madam,

My name is Peter Saul, a student in your school currently in Form 4N. I am writing this letter to request for an excuse for failing to open the school on 1st Jan and 2nd Jan, 2006 as scheduled on the school calendar. This was because I and my parents had gone for a vacation in the United States of America. We experienced some problems on our way back. We had to spend two extra days to catch the connecting flight. I am sorry that this incident had to happen.

I will be highly appreciative if you consider my excuse request.

Thank you,

Signature_____

Peter Saul

Excuse Letter for Absence due to Holiday

This is a letter that is written by for the purposes of requesting to be excused for having failed to attend school on a specific day or days having been on a holiday. A sample Excuse Letter for Absence due to Holiday:

To,

The Principal,

St Peter’s International School,

Lagos.

3rd Jun, 2015

Subject: Excuse Letter for Absence due to Holiday

My name is Silas Georges, a student in your school currently in Form 3North. I am writing this letter to request for an excuse for failing to open the school on 31st May and 1st Jun, 2006 as scheduled on the school calendar. This was because I and my cousins had gone for a holiday in the United States and experienced some problems on our way back. We had to spend two extra days in London before we could get a connection flight. I am sorry that this incident had to happen.

I will be highly appreciative if you consider my excuse request.

Thank you,

Signature____

Silas Georges

Excuse Letter for School Absence due to Wedding

This is a letter that is written by a student for having missed school due to a wedding.

To,

The Principal,

Achievers International College,

Singapore.

27th Apr, 2017

 

Subject: Excuse Request Letter for School Absence due to Wedding

 

Respected Sir/Madam,

My name is Stella Mugo, a 3rd-year student pursuing a diploma course in Chemistry. I am writing this letter to request for an excuse for having been absent from school from 13th Apr to 25th April, 2017. This was caused by my wedding arrangements. It is unfortunate that the pressure of the arrangements made me to forget to request for a leave in time. I promise to submit a leave request before breaking should I have an occasion in the future.

I will be highly appreciative if you consider my application.

Thank you.

Yours faithfully,

Signature_______

Stella Mugo

Excuse Letter for School for Being Late

This is a letter written by a student for arriving at school past the arrival time. The letter aims at explaining the reasons that led to his/her late arrival to school.

To,

The Principal,

Sigma Group of Schools,

Nairobi.

26th Aug, 2018

 

Subject: Excuse Letter for Being Late for School

 

Respect Sir/Madam,

I, James Kamau, am a student in your school currently in Form 2 Southern Wing. I am writing this letter to request for an excuse for having arrived in school late today. This was caused by the matatu riots that made movement from terminal to terminal quit difficult. I promise to always get up early enough so that I don’t get late should there be similar cases.

I will be very grateful if you consider this excuse request.

Thank you.

Yours faithfully,

Signature________

James Kamau

Medical Excuse Letter for College

This is a letter written by a student who seeks to be excused from school for a specified period during which he or she should be recovering from an infection. Here is a sample of a medical excuse letter for college:

To,

The Head of Department,

College of Social Sciences,

 

Achievers College International,

Dar Salaam.

 

12th Aug, 2013

 

Subject: An Excuse Letter for Medical Reasons

 

Respected Sir/Madam,

I am Winnie Cham, a student pursuing a degree course in Sociology. I am writing this letter to request to be excused from school from 17th Aug to 2nd Sep, 2013 so that I can recover from my Heart Condition. I will be undergoing a heart surgery on 18th and 19th Aug, 2013 and my doctor has advised that I should take a rest for two weeks after the surgery. Therefore, I request to be excused from school during the two weeks starting from 17th Aug to 2nd Sep, 2013.

I will be highly appreciative if you consider my request.

Thank you.

Yours faithfully,

Signature_____

Winnie Cham

Excuse Letter from Parents to School

An excuse letter from parents to school is a letter that is written by a parent on behalf of his or her daughter to a school making an excuse prior to the expected absenteeism day explaining the reasons for which the student will be absent from the school. Some of the reasons why a parent may write an excuse letter may include his or her child’s sickness, vacation, and others. Here is a sample medical excuse letter from a parent to a school.

To,

The Dean of Students,

The University of Nairobi,

Nairobi.

22nd Oct, 2007

 

Subject: Medical Excuse Letter for School

 

Respected Sir/Madam,

This is with reference to my son John Njoroge who is an undergraduate in Mechanical Engineering in your institution. Njoroge has been suffering Recurrent Asthma Attacks and will not be coming to school for the next few weeks.

Dr. Owina of Kenyatta National Hospital has suggested that he be restrained from movement until he recovers completely. This is after a treatment he undergone yesterday. I have enclosed a medical note outlining his diagnosis and treatment from the doctor.

Njoroge will be continuing with his studies early in November after he has recovered. I know he is likely to miss lectures and would appreciate any assistance that the university can accord us.

Thank you for your cooperation.

Yours faithfully,

(Signature)

Andreas Kimani

Excuse Letter from Parents for Not Attending a Meeting

This is a letter done by parents to a school for failing to attend a meeting. Among other details, it outlines their reason for having been absent from the meeting while expressing that it was not a deliberate decision to do so. Here is a sample excuse letter from a parent for not attending a meeting.

To,

The Principle,

Sigmof International School,

Chicago.

 

23rd Mar, 2018

 

Subject: Excuse Letter for Absenteeism from the Parent Teachers Association Meeting

 

Respect Sir/Madam,

I, Jacque Mac, I am the parent to Susan Williams. I wish to bring to your attention my incapacity to attend the Parent Teachers Association meeting that happened on Wednesday, 21st Mar, 2018. This was because our company was holding our first quarter analysis meeting where I was playing a crucial role and could not be accorded a leave for the same day.

I wish to kindly request that you excuse my incapacity to attend the meeting promising to notify in future should I be in a similar situation.

I will be appreciative if you consider my request.

Thank you.

Yours faithfully,

Signature_____

Jacque Mac

Basic Tips for Writing an Excuse Letter

  • It should be written in a formal manner.
  • It should include a date, name of the recipient, position and address.
  • Should include a formal salutation.
  • The body of the letter should have the reasons for the excuse in addition to the date.
  • It should be brief and straight to the point, should not have unnecessary information.
  • Any prove documents such as medical reports and legal documents should be attached to the letter.
  • The documents attached should be mentioned in the body of the letter.
  • It should end with words of gratitude, respect, sincerity and a signature.