It is very frustrating dealing with uncertainty. Have you ever been in a situation where you and your client agreed to certain terms of event and at the last moment your client walked out on you? It was a complete waste of your time, energy, and loss to your event management firm. You could not do anything about it because you did not have an event contract template ready to define your scope with terms and conditions.
You do not want any last moment surprise especially when you are planning an event. It is therefore highly recommended that you always use an event contract template so that you and your client agree to certain terms and conditions. The template should clearly explain all the minute details of the event.
Event Management Contract Template
Every event managing company should have their event management contact template that clearly states the services offered, cancellation clause, payment details, indemnification clause, and a termination clause. This template can be used while signing the contract with your client for any event.
Community Partner Event Contract Template
Hotel Event Contract Template
Private Event Agreement Template
Event Planning Contract Template
Photography Event Contract Template
Event Venue Contract Sample
Blank Event Vendor Contract
Wedding Event Contract Template
Wedding Event Contract (PDF Format)
Sample Event Contract
This contract clearly states the services you will be providing to your client. Like will you be providing the venue? research and book the venue for the event?. Run all the event marketing and provide catering service? If yes, mention all the services in detail in your service contract template.
Photography Services Contract Template
This contact is used in the pre-bridal shoot or any event shoot. The contract clearly defines the time and venue. The cost, firm is ready to bear like the traveling, accommodation, meals, and transportation of its client. It also states the insurance policy clause if any unwanted circumstances occur.
Event Photography Contract / Agreement
Event Planner Contract
Private Event Contract Example (PDF)
Private Event Contract PDF
Event Photography Contract PDF Template
Special event contract come in handy if you are planning a large event. It gives a detailed description of how the event will be planned like whether the event firm will be using a third-party vendor, to plan the event, if yes what will be the role of the vendor in event planning. This template is generally used for weddings, receptions and office party planning.
Special Event Contract Template
Event Sales Contract Template
Chair Event Contract
Event Sponsorship Contract / Agreement
The contact lists all the event planning services it will provide. Like floral arrangements, pick-up and drop of the guests, arranging accommodation for the guests, planning breakfast, lunch dinner, snacks and tea/coffee menu.
Sample Event Contract in PDF
Some of the major areas you must look at before signing a contract include:
Service Offered – The contract should clearly define the service it provides to you. If any of those services are laid out, you have every right to file a lawsuit. If your event planner is outsourcing its services from some other vendor, it should be mentioned clearly in the contract along with the vendor details like who the vendors are and what will their role be in event planning.
Cancellation Clause – It’s not always necessary that the event will go as planned. So the cancellation clause plays a very important role if the host cancels the contract. It should clearly state that your company will get paid for the work you have done no matter what happens.
Payment – Do mention all the payment details in your event planner contract. Specify the estimated budget so that your client gets a rough idea of how much it is going to cost.
Don’t worry about mentioning the exact amount because everything does not go as planned, your host may cancel few of the activities, so it’s important that you do a proper assessment at your end to avoid any conflict of interest with your client.
Indemnification Clause – Do not forget to put an indemnification clause in your contact. It will protect you and your event planning firm from any legal action due to the negligence of your client.
The client will not hold you responsible for any kind of injuries, damages, and loss that happen during the event and vice versa.
Termination Clause – The termination clause provides your firm from cancelling the services due to some unavoidable circumstances (extreme weather conditions for example).
It will give you the authority to determine whether the cancellation is temporary or it can be resumed.