Donation Request Letter – Free Samples & Formats

Sometimes life throws you a curve ball or two, and you find that yourself, a loved one or organization is in desperate need of financial help. When such times arise, it’s a good idea to know how to compose a basic, Request for Donation letter. A request for donation letter is a well-respected, traditional method of obtaining some much-needed funds from individuals or organizations known or unknown.

When you set out to compose your donation request letter, it’s important to know your audience. The content of your letter will depend on whether it is an individual, an organization, a charity or business. When composed properly, you increase your chances of receiving funds. If not composed correctly, then of course, you risk your request being denied.

Tips on How to Write the Perfect Donation Request Letter

Your donation letter should be brief, concise, and informative. Abstain from using overly ‘wordy’ language, or from digressing from the main point. Make certain that you don’t ask the donor for a specific amount, let the donor decide how much they are willing to contribute.

Each letter should contain your story, or current state of affairs, as well as enough ‘evidence’ to explain your situation. Be as exact as possible and avoid sounding vague or ‘shady’. When it comes to the prospective donor, remember to make them feel important, that their contribution will actually mean something in the end.

Finally, when all is said and done, be gracious and thank your prospective donor for their time and patience for reading your request. Furnish them with the appropriate contact information, as you wish to appear as transparent as possible.

A donation request letter is classified as a formal business letter, so it should be formatted as such. This means you are to use block style. In block style, all sections are left-justified. As for the body of the letter, the paragraphs are single spaced, with double spacing in between each paragraph.

As you will see by the examples below, your letter will contain:

  • Your name, address and contact information
  • The current date the letter was typed
  • Your Recipients name, address and contact information
  • Subject line
  • Salutation
  • The text body, single spaced with double spacing in between paragraphs
  • Closing
  • Your signature
  • Any enclosures

Sample Donation Request Letters

Below we have included 14 sample Donation Request Letters for various situations. As you can see, the structure of each letter is quite similar. The differences of each letter lie in what is to be requested, and the inclusion of your backstory, or current circumstances. Keep the wording formal, tight and brief, while being respectful of your donor at all times.

Donation Request Letter for Medical Expenses

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request Letter for {Type of Medical Expenses}

 

{Salutation: Dear Recipient: }

I am writing this letter in response to your offer to assist myself and my family with much needed medical expenses for our son, David. We have been advised that the current expenses will reach approximately $20,000 by mid December, 2022.

We greatly appreciate any assistance in this matter. The operation saved his life, but he will require ongoing care in the form of physical therapy for approximately 6 months. Our physician, Dr. Grayson, may be reached at the following number if your have questions: 555-555-5555.

Thank you for your kind attention to the above matter.

Sincerely,

{Your Name}

{Date}


Donation Request Letter for School

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Name of School}

 

{Salutation: Dear Recipient: }

I, {Your Name}, am currently a teachers aide at the {Name of School}. We have recently discovered that our gymnasium is in dire need of repairs. These repairs involve the plumbing system that leads to the changing area. Without proper plumbing, our students cannot maintain proper hygiene standards after exercise.

We have contacted {Name of Contractor} to ascertain costs. The estimate currently stands at $8,000 for parts and labor. We respectfully request any financial assistance that you may offer, as you were an alumni of this school, I’m sure you can appreciate the importance of keeping facilities in good repair.

Thank you for considering this request for financial assistance. Both myself, the principal or contractor are readily available to answer any inquiries you may have.

Sincerely,

{Your Name}

{Date}


Donation Request Letter for Food

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for Food

 

{Salutation: Dear Recipient: }

I, {Your Name} am currently an employee of Acme Staples in Manchester, Indiana. It has come to our attention that several of our fellow employees have fallen on hard times and are having a difficult time securing sufficient funds with which to feed their families.

I am writing this letter to request financial assistance. Any amount would be greatly appreciated at this most difficult time. I have enclosed the name name of each family for your convenience. We have currently began a crowdfunding page and have raised a little over $1,200 of our goal of $5,000.00. If you can find it in your heart to generously contribute to our crowdfunding page, we’d be very much appreciative.

Thank you,

{Your Name}

{Date}

{enclosures}


Donation Request Letter for School Event

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Name of School Event}

 

{Salutation: Dear Recipient: }

As the athletic director of {School Name}, I am currently seeking out donations for assistance in funding our intramural program. At present, we are in need of $3000.00 to complete the program, however, any amount would be greatly appreciated.

As you competed on our basketball team in the late 70’s, we hope you recognize the need for students to continue to have access to sports activities both in and after school.

If you have any further questions or concerns, please feel free to contact me at {Contact Infomation}. Thank you so much for any consideration this letter receives.

Best Regards,

{Your Name}

{Date}


Donation Request Letter for School Supplies

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for School Supplies

 

{Salutation: Dear Recipient: }

I, {Your Name}, am writing this in an effort to appeal for much needed financial assistance. It has come to our attention that approximately 35 percent of our 3rd grade class come from families which are financially unable to contribute school supplies, such as pens, pencils and paper. This has led instructors to borrow supplies from other sources to assist these children in need.

As a result, our school is in need of additional funding to restock our supplies to a comfortable level. At present we are at a loss for the most basic supplies, such as copy paper, and writing implements. Our superintendent, {Name of Superintendent} estimates the cost to replenish our supplies is approximately $2,500.00.

We respectfully request you consider making any contribution that you see fit. If you have any further questions, please feel free to contact me at {Contact Information}.

Sincerely,

{Your Name}

{Date}


Donation Request Letter for Church

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Name of Church}

 

{Salutation: Dear Recipient: }

I represent {Religious Institution}. We are currently operating a food bank out of our premises. All food is based on the amount of donations we receive. Due to the approach of the holiday season, we are finding that our reserves of non-perishable items, such as canned goods, are running desperately low.

At this current time, we are requesting donations with the purpose of replenishing our pantry, so that it offers the highest level of quality foods for those in need during the holiday season. We hope you can find it in your heart to assist us with a much needed monetary donation.

If you have any questions or concerns, please feel free to contact myself at {Contact Information}, or {Pastor’s Name} at {Contact Information}.

Thank you,

{Your Name}

{Date}


Grocery Store Donation Request Letter

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Grocery Store Name}

 

{Salutation: Dear Recipient: }

Enclosed you will find information regarding our food pantry. We are currently operating out of the 6th street Church. At present time, we are finding ourselves in need of much needed provisions to help the homeless, and others in need. We are writing this to request both financial assistance, as well as provide any food you can spare.

With the winter season quickly approaching, it would be quite ideal if our pantries were well stocked with non-perishables, as well as freshly delivered day old foods. We are hopeful you will consider our request, and assist us in any way you possibly can.

Respectfully Yours,

{Your Name}

{Date}


Donation Request Letter for a Company

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Company Name}

 

{Salutation: Dear Recipient: }

I, {Your Name}, am writing this on behalf of {Company Name}. This company is currently lead by myself, with a staff of 27. Our mission statement is to offer low cost tutoring services to children from low income families who are in need of this service.

In order to complete this vision, and to make it whole and self-supporting, we are requesting monetary assistance from those who respect the importance of education in our community. On June 14, 2022, we embarked on a journey, a quest to help educate children from 25 of the poorest families in our immediate area.

The amount necessary to add additional staff is approximately $10,000.00. We would greatly appreciate any donation, no matter how large or how small, to assist us with our goal. With these funds, we’ll be able to add the appropriate staff.

If you have any considerations, or would like to know more about our business, please feel free to contact us at your earliest convenience.

Sincerely,

{Your Name}

{Date}


Donation Request Letter for Non-Profit

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Non-Profit Name}

 

{Salutation: Dear Recipient: }

I, {Your Name}, am currently promoting our crowdfunding event to raise much needed funds for our no-kill shelter, {Name of Organization}. Over the past several weeks, we have been inundated with companion animals of all sorts from dogs and cats, to small mammals and even chickens. Due to this sudden influx, we are in great need of supplies, including fresh bedding, food and basic veterinary supplies.

Our crowdfunding page is located at {Page Address}, and has currently raised over $4,000.00. However, we are still short of the amount we’ll need, especially when it comes to supply our low-cost spay/neuter clinic.

If possible, we would greattly appreciate any financial assistance you can provide. If you have any questions or concerns, please feel free to contact me at {Contact Information} at your earliest convenience.

Thank you for your kind attention to the above matter.

Sincerely,

{Your Name}

{Date}


Donation Request Letter for Family in Need

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Family Name}

 

{Salutation: Dear Recipient: }

I represent the local chapter of the Westward Charity Home for Those in Need. it has come to our attention, that a local family, {Family Name}, has come upon hard times, and is in desperate need of basic life essentials. Currently, we are understaffed and overcrowded. As a result, we are seeking much needed monetary support for additional blankets, cots, food for this family of 4.

As you have previously shown interest in the workings of our fine organization, and donated a liberal amount in the past, we hope that you would consider contributing to the betterment of this family. Thank your for your kind attention to this matter. If you require any further information, please feel free to contact me at {Contact Information}

Sincerely,

{Your Name}

{Date}


Donation Request Letter for Personal Donations

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Personal Donation}

 

{Salutation: Dear Recipient: }

I {Your Name}, am writing this letter in response to a recent meeting we had on June 14, 2022. During that time, you became aware of my current situation, and the difficulty I had in paying medical bills. You generously offered to contribute to my cause if I found it necessary.

Yesterday, my physician, Dr. Browning, discovered that the cancer had spread from my lung. He estimates that I’ll again need to have extensive chemotherapy to help hinder the spread of the disease. If you would be so kind as to assist me with any size donation, I will be greatly appreciative.

Thank you for your initial interest in my situation. If you require any further information, please feel free to contact my physician at {Contact Information}, or myself at {Contact Information}.

Best Regards,

{Your Name}

{Date}


Donation Request Letter for Sick Individual

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Sick Individual}

 

{Salutation: Dear Recipient: }

I, {Your Name}, hereby request financial assistance for one of our valued employees, {Employee Name}. On June 14, 2022, while unloading the ice truck,{Employee Name} fell from the platform and fractured his leg. As he is a young man of 16, and from a family of little means, we are requesting assistance from kind and compassionate individuals.

We hope you can find it in your heart to assist us in helping Riley back on his feet. He is and always has been a valuable member of our team, and we are lost without his determination, diligence and competence.

Thank you for any and all consideration. If you have any further questions or concerns, please feel free to contact me at 555-555-5555.

Sincerely,

{Your Name}

{Date}


Donation Request Letter for Cancer Patient

{Your Name}

{Your Address}

{Your Contact Information}

 

{Date}

 

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Patient Name}

 

{Salutation: Dear Recipient: }

My husband and I are writing this letter to you out of pure necessity. My mother, {Mothers Name}, has been recently diagnosed with lung cancer. According to her oncology physician, {Doctor Name}, she must begin treatment immediately.

At this time, we are not able to cover her expenses. As a result we are requesting monetary assistance. We will be very grateful for any type of financial assistance you can offer at this very trying, and dark time.

If you have any questions, you may contact me at {Contact Information}, or {Doctors Name}, at {Contact Information}. Thank you for your kind attention to our current state of affairs, we are very much grateful.

Sincerely,

{Your Name}

{Date}


Donation Request letter for Sick Child

{Your Name}

{Your Address}

{Your Contact Information}

{Date}

{Recipients Name}

{Recipients Address}

{Recipients Contact Information}

 

RE: Donation Request for {Child’s Name}

 

{Salutation: Dear Recipient: }

I, {Parent Name}, hereby make a request for financial assistance with regards to my child, {Child’s Name}. My daughter is suffering from Spina Bifida, and is in desperate need of a wheel chair she can use, and grow into. As you well, know, this condition does not allow her to complete even the simplest tasks of daily living, so even getting from one area of the house to another is quite difficult without the proper transport.

I am currently raising funds to help raise money for a new or refurbished, motorized wheelchair. I have been informed by the physician that the cost will at least be $4000.00. We have so far raised $1,500 via crowdfunding avenues.

If you could assist us, we would be most grateful. Thank you for taking the time to read our letter. if you have any questions, you may contact me at 555-555-5555.

Sincerely,

{Parent Name}

{Date}

Related Posts