Donation request letters serve as a way of communication between the person or institution in need of monetary support and the potential sponsors. These letters can be written to parents, friends, the government, non–governmental organizations or any individual or groups that can offer support for the specified projects.
If you are not used to writing donation request letters you might find it an uphill task to write one. A sample donation request letter can assist to make this task easy. It will offer guidelines on the format and what to include in the letter, to expect a positive response. Let us look at several common donation request letter samples.
Sample donation request letter for school building
Date [ ]
Subject: Request for donations for School building
I am [name], the principal of [name of school]. The purpose of this letter is to request financial assistance towards our school building project. We have initiated a project to construct more buildings as we plan to expand the student enrollment in the coming year.
Our goals are to improve the learning environment for our students. Your donation will go a long way in ensuring that we achieve our goal of completing the building in time. We promise to embrace transparency in all transactions and details of how the donations were used will be made available at every stage. Be part of us as we endeavor to create a favorable learning environment for our students.
Expecting a positive report soon.
Sample donation request letter for school supplies fundraising
Date [ ]
Ref: Donation request for school supplies Fundraising
Due to our limited budgetary allocation this year we are unable to set an adequate amount of money for schools supplies. I, therefore, write this letter to invite you to our school supplies fundraising planned to be held on [date].
Our goal is to raise [amount of money]. Our students require adequate school supplies to access quality education. Your support in both cash and kind will come in handy to bridge the budgetary gap for school supplies.
Contact my office on all matters about the fundraising and how you can submit your donations.
Our students will gladly appreciate your contributions.
Sample request letter for school materials
Subject: Donation request for school materials
Our budgetary allocation for [state the materials] was insufficient. It is in this respect that we have seen the need to request donations for school materials.
Our primary goal as a learning institution is to provide quality education that meets international standards. Your support will assist us to attain the quality standards we have set for our school.
You can contact us for details on the specific materials required and the estimated budget.
Our students will greatly appreciate your donation for school materials.
Be part of those who will hold our hands at this trying moment.
Sample request letter asking food donations for school
Dear sir /madam
Ref: Request for food donations
Due to [state the reason for the request], we have decided to organize a food donation drive for our school. We understand that our students cannot concentrate on their studies on empty stomachs.
We, therefore, request for food donations to cater for the deficit. You can either submit dry foodstuff or monetary support.
We promise that all the donations will be used for the stated purpose. Transparency is one of our strong pillars, and in this regard, our food store will be open to donors to see the foods donated and how they are utilized from time to time.
Our doors are open for any suggestions or queries.
Thank you as you plan to support our food donation exercise.