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Donation Request Letter for Non-Profit – Sample Letters

As a member trying to help with your organization’s fundraising efforts, donation request letters play an important part in this process. Donors and sponsors are interested to know how their contributions can impact a project, event, or cause.

If you would like to learn how to craft a well-written letter to send to potential donors, seek guidance from sample donation request letters. The layout and format will provide you an idea on how to deliver your message in a clear and concise manner.

Sample Donation Request Letter:

Your Organization’s Full Address

Date

The Recipient’s Full Address

Dear [Donor’s Name],

[Begin with success stories. These will help people feel the importance of your cause.] [Communicate the organization’s goal for the event and make sure your letter is focused on a particular community need.]

Our community faces [issues/problems] that you are trying to help fix]. Currently we are [add attempted solutions], we need your assistance in our efforts. Your expertise and support are important to [solve the problem].

[Identify the action you want the donor/sponsor to take, whether it’s accepting donations, attending hosted events, or donating items.]

Here is how your [gift or support] will impactful:

  • $100 – [State how the donation will bring change or impact].
  • $150 – [State how the donation will bring change or impact].
  • $200 – [State how the donation will bring change or impact].
[Provide details on how they can respond including a return envelope if applicable].

Here are the ways you can make a donation:

  • Make a donation online at [URL].
  • Send a check to us in the pre-stamped envelope we’ve included.
  • Give us a call at [phone number].
[Thank the sponsors or donors for their consideration and generous donations. Remember to check that the letters are signed by a real person and include their name and title below the signature].

Sincerely,

[Signature of Organizational Leader]

[Printed name of Organizational Leader]


Sample Fundraising Letter:

Your Name Your Organization’s Name Street City, State, Zip

Date

The Recipient’s Full Address

Dear [Donor’s Name],

Greetings. My name is [name] and [describe position, situation, and background]. We hope this letter finds you well. As you may know, [state the organization’s intention on why this fundraising event is taking place]. We’re pleased to invite you to be an important part of this exciting process.

We are looking to raise [amount of money] to help pay for [project or cause].

[Describe why the cause or project is important and how it could potentially impact the reader or the people you serve].

I’m writing to ask your support in this [cause or project]. A small donation of [amount] can [accomplish a task or reach a goal].

Your donation will go toward [provide information on what the contribution will be used for].

[Remember to add personalize the donations or fundraising event to the cause].

[Identify the action you want the the donors and sponsors to take whether it’s accepting donations, attending hosted events, or donating items].

[If it is an event, be sure to include the location, date, and time of the event].

This Saturday, [organization’s name] is hosting a special event to raise money [describe cause or purpose of the event].

Here is how your [gift or support] will be impactful:

  • $10 – [State how the donations raised will bring change or impact].
  • $20 – [State how the donations raised will bring change or impact].
  • $50 – [State how the donations raised will bring change or impact].
[Provide details on how they can respond including a return envelope if applicable].

Here are the ways you can make a donation:

  • Make a donation online at [URL].
  • Send a check to us in the pre-stamped envelope we’ve included.
  • Give us a call at [phone number].

Thank you for your contribution.

[Give thanks to the sponsors or donors for their consideration and generous donations. Remember to check that the letters are signed by a real person and include their name and title below the signature].

Sincerely,

[Signature of Organizational Leader]

[Printed name of Organizational Leader]