Dog/Puppy Bill of Sale Form

Dog/Puppy Bill of Sale Form

Beside the emotional implications, buying or selling a dog or puppy is a financial description that requires serious consideration, especially when the transaction is private. As a buyer, you must consider the possibility that the seller could claim ownership of the pet after the sale. The seller must also consider that the buyer could seek to hold them liable to a health problem that arises later.

All these possibilities mean that you should protect yourself by recording the transaction through a bill of sale. This document will note the involved parties, dog description, and purchase price, among other relevant details. Whether you breed puppies, are selling a dog you can no longer take care of, or looking to add a pet to your family, here is what you need to know to draft a dog or puppy bill of sale.

What Is a Dog/Puppy Bill of Sale?

A Dog/Puppy Bill of Sale is a document that records the legal transfer of ownership of a dog or puppy from a seller to a buyer for money. It outlines all the relevant details involved in the purchase and sale and can include a deposit (paid when the puppy is too young) or full payment. Upon signing, the document acts as legal proof of the change of ownership and liability.

In most states, a puppy must be at least 8 weeks old to be sold. This is enforced by the requirement that a buyer pay a down payment and wait until the puppy is ready to leave their mother. That said, these laws vary and you should check the requirements put forward by your state before a sale.

Dog/Puppy Bill of Sale (Word Template)

Dog/Puppy Bill of Sale 20210831

The dog/puppy bill of sale form is a pre-designed fillable form that can be completed by a seller to record the transfer of ownership of a dog or puppy from a seller to a buyer.

Download: Microsoft Word (.docx)

    When Do You Need a Dog Bill of Sale?

    A dog bill of sale will come in handy any time a dog breeder, owner, or seller wishes to transfer their ownership of the dog to a buyer willing to pay the purchase price. The reason for selling may include that the seller:

    • Is a dog breeder and has or is expecting puppies
    • Can no longer care for the dog or puppy
    • Has other reasons for selling the dog

    Why Is a Dog/Puppy Bill of Sale Important?

    As explained, a dog bill of sale records the entire transaction involving a dog or puppy between a buyer and seller, effectively making it a legal agreement. It is important because it:

    • Protects the buyer and seller in the event of future disputes.
    • Contains proof that a seller has the legal right to sell a dog
    • Allows a buyer to make a down payment for an unborn puppy or one that is not ready to leave its mother yet.
    • Confirms that the description and health status of the dog presented in the listing is factual.
    • Affirms the condition of sale (warranty) in case an issue arises involving misinformation or fraud.

    Process of Selling a Dog

    The process of selling a dog can be long or short depending on the dog’s age and how long it takes you to find a suitable buyer. Here is a simple step-by-step guide you can follow.

    Step 1: List Your Dog Early

    Start advertising your sale as early as possible to give your dog the best chances of getting a new home. You can list your puppies even before they are born as long as you are sure they will be here soon. When listing your dog, provide all the necessary details such as the breed, color, vaccinations, and sex. Take pictures and hang them in busy areas or post them on websites and in local print media.

    Tip: Research your dog or puppy’s breed to find out how much your selling price should be. You can also consult local breeders.

    Step 2: Meet Potential Buyers

    Screen all the potential buyers who contact you about your dog until you find a suitable home for your pet. You can determine the best match by asking about their home and neighborhood, why they are buying a dog, and how they plan to take care of it.

    Step 3: Complete the Dog/Puppy Bill of Sale Form

    If you reach an agreement with a buyer, prepare and fill a bill of sale with the details discussed in the next segment ‘What to Include in a Dog/Puppy Bill of Sale,’ as they apply to your situation.

    Step 4: Notarize the Form

    This step is optional unless it is required by your state. Once you complete the bill of sale, sign it before a notary and have them affix their seal and signature. Doing this will make the transaction a matter of public record.

    What to Include in a Dog/Puppy Bill of Sale

    A Dog/Puppy Bill of Sale can be used as evidence in a legal proceeding for a dispute because it is a legally binding agreement between a buyer and seller. Nonetheless, for it to fit this description, it must include the following details:

    • The agreement date and date of purchase.
    • The buyer and seller names and addresses.
    • The dog description by name (if any), breed, sex, date of birth, coloring, medical history, vaccination records, medical history, and current health.
    • The purchase price, which should be specified to the cent to avoid misinterpretation.
    • A deposit amount for when the puppy is younger than 8 weeks and can’t leave its mother.
    • Warranty details including acceptable return reasons and a specified warranty period.
    • The buyer and seller signatures and signature dates.
    • The witness signatures (if any).
    • A notary public’s seal and signature (if the parties elect to notarize or it is a state requirement).

    Dog/Puppy Bill of Sale Format

    This Bill of Sale represents the agreement made on {date} between {buyer’s name} of {mailing address} or the Buyer and {seller’s name} of {mailing address} or the Seller. The Buyer agrees to pay a purchase price of {amount} for the {puppy/dog} described as {name, breed, sex, date of birth, color, health, registration number}.

    The payment shall be made no later than {date of purchase} in full OR with a {amount} deposit paid on {date} and balance on {date}.

    Upon payment, the Seller shall deliver possession of the {puppy/dog} to the Buyer. Both parties agree that any arrangements not mentioned in this agreement shall not be enforceable.

    This agreement shall be considered final and effective upon the execution of the following signatures:

    Buyer {signature}, {signature date}

    Seller {signature}, {signature date}

    Witness (if any): {signature}, {signature date}

    Final Thoughts

    Once the Dog/Puppy Bill of Sale has been prepared and supplied with all the information discussed in this article, both parties must sign and date it to make the transaction final and complete. It is advisable that the buyer and seller bring their government-issued ID to the signing so that either party can confirm the identity provided in the bill of sale is factual. For extra insurance, both parties can also elect to have the document notarized, unless this is already a state requirement.