A confirmation letter is written as a response to either formal or informal events. These events range from activities such as meetings, appointments, reservations, travel. The letter can also be written in response to a phone conversation to act as written proof of an agreement on the details discussed. Religious organizations such as the Catholic Church write confirmation letters to their believers as a sign of spiritual growth.
A template will make writing these letters simple and fast.
How to write a confirmation letter
It’s a formal letter thus start with the letterhead or official contacts.
Remember to include the date.
Name and address of the recipient
After the date include the address of the recipient.
Address the recipient appropriately. The salutation should start with the recipient’s title (Mr./MS/Mrs./Sir/Madam) followed by their last name.
The body of the confirmation letter should comprise several paragraphs. The first paragraph must bear specify information about what you are confirming. Other relevant information should be in the second paragraph.
Conclude the letter by thanking the recipient besides encouraging them to seek clarification if any of the details aren’t clear.
What to include in a job confirmation letter
- The name of the candidate
- The reporting date
- The remuneration package
- The reporting line
- The position at hand
- Terms and conditions of the job
Sample job confirmation letter
Human resource manager
344 Absuss Ave
Yankee, LA 245001
310 New River
Linden MO, 19934
I am thrilled to offer you the position assistant marketing manager at Jenkins Holdings.
As the assistant marketing manager, you will perform your duties as described in your job description. I have attached a copy of your job description to this letter.
You will earn$ 35,000 per year which will be paid on a monthly basis. Besides, you are eligible for a full family medical insurance cover and retirement benefits.
As an employee of Jenkins Holdings, you will attract one paid vacation per year to a choice destination, 2 weeks sick leave besides 1 off day per month.
I have attached a copy of the company rules and regulations to this letter. Read carefully and make sure you adhere to the company policies at always.
If you need any clarification, contact my office. Use this opportunity to better your skill and advance the company goals.
Congratulations for the achievement.
Human resource manager
Meeting / appointment / interview confirmation letter
- The agenda for the meeting
- The venue
- Duration of the meeting
- Starting time
- Updates and reports to be presented to attendees
- Materials relevant for the meeting
Re: Azidus Project team meeting
Dear Team member,
As we had agreed in our last meeting, we will have another meeting on 14/02/2019 for 10.00 to 2.00pm at Mansion conference room.
The meeting will deliberate on the progress of project implementation and address any emerging concerns. Tea and lunch will be served.
Kindly come with all relevant reports and materials required for the exercise.
Azidus project manager