The certificate of origin template features all the information you need about products, their destination, and the country of export. You must understand that it is a document with a declaration on which State or country a commodity or good is produced.
Multiple treaty agreements consider this document a necessity since they use it in determining if your import is eligible. Therefore, suppose you have never come across the certificate of origin template, worry less because this detailed post will keep you updated.
What Is a Certificate of Origin?
A certificate of origin is a form declaring which country a good or commodity was manufactured. It is usually needed by the country’s customs authority as part of the clearing, especially when importing.
What is a Certificate of Origin Template?
A certificate of origin template is a form attesting to your imported product’s status of origination. It also gives you a structure of the certificate of origin.
Certificate of Origin Templates & Examples
When Do You Need a Certificate of Origin?
Custom officials usually need a certificate of origin template presented to them as a separate document from a commercial invoice or packing list. Besides, some countries might require that the certificate of origin form incorporate a signature from your exporter, and you must ensure that the document is notarized before submitting it.
On the other hand, the document must feature a signature and a stamp by the commerce chamber. Bear in mind that there are specific countries customs officials request review proof from a commerce chamber. This means if you are into the export and import business, you must have a blank certificate of origin supporting your business.
Types of a Certificate of Origin
As much as there are different certificates of origin, all these templates have common basic details about the country of origin, exporter and importer, and the shipped product. Besides, it is the exporter’s responsibility to document all these details. After that, they must get this certificate of origin notarized and accompany it with the shipment. There are two primary types of certificates of origin you can develop:
This type of certificate features a declaration that your shipped items qualify for tariff treatments. To become more knowledgeable about this type of certificate of origin, you can refer to every country’s GSP (Generalized System of Preference).
Most people refer to it as an ordinary certificate of origin. It states that the item shipped cannot qualify for a minimized tariff or tariff-free treatment under any given trade agreement.
Certificate of Origin USA
The certificate of origin confirms the shipped product’s country of origin. As mentioned earlier, when dealing with a business that entails exporting and importing goods, you must have a certificate of origin. And this applies mostly in the USA. Similarly, you can opt to initiate your blank certificate of origin, then utilize it as needed. The existence of a treaty agreement makes this document a necessity.
A certificate of origin in the USA is also required because of preferential duty treatment and varying duty rates determined by your shipment origin. This certificate of origin verifies where your products come from. However, the nature of your destination and product helps you determine if the certificate of origin is necessary or not. You must understand that some countries are more than strict because they limit the number of goods you should import.
Furthermore, a certificate of origin form in the USA needs an authorized signature from the local chamber of commerce secretary accompanied by the organization’s seal. If you have goods with a North American Origin, take advantage of the NAFTA certificate of organization template for Canadian destinations or Mexican.
Ensure that the descriptions and amounts featured on your document matches those indicated on the invoice. Remember, when you are in the USA, you need this type of certificate when your goods are manufactured in the US, and your products destinations are:
- The UK- with any given textile shipments featuring a value worth $25 and above
- Spain- This applies to all shipments with eligible duty-free treatment due to trade agreements and varying types of textile shipments.
- Netherlands- Applies to entire textile shipments with a value beyond $319
- Kuwait- Works for all non-document with a value that is more than $1500
- Japan- Silk items with a size of more than 300- square-meters
- Italy- All online purchase and textile shipments from private citizens
- Ireland- Applies to the entire shipments with a value beyond $2.34
- Greece- All commercial shoe shipments and textile originating from the non-EU countries
- Germany- All commercial textile samples and textile shipments featuring $230 and above custom value
- France- For entire clothing and textile shipments originating from the non- EU countries, if their worth is above $980
- Finland- When it comes to non-EU countries, all commercial textiles and textile samples with a value that is over $54
- Denmark- Applies to any textile shipment with a value beyond $110 together with those being shipped from non- EU countries
- Canary Islands- Applies to all your non-document goods
- Bolivia- All types of non-documents with a value above $3,000
- Belgium- Suppose goods feature any textile products with an origin from non- EU countries. However, it might not apply if they are textile samples without any commercial value
- Austria- This certificate only applies if the products entail commercial textiles
- Argentina- All goods with any type of textiles worth any value
- Albania- It uses it if the goods are any given kind of commercial food, drugs, equipment, medical, and medicine.
Applying for the Certificate of Origin
Many people prefer applying for this certificate online. However, to make this process successful, you need to offer specific details, such as;
- Details of the goods you want to export or import
- Transport details
- Consignee details
- The manufacturer or producer details
When applying for this certificate online, you have options from a list of goods, consignees, and producers that come pre-loaded. Similarly, you can add all your credentials manually during the application process if you have goods that you have not included on your approved certificate. They must undergo checking to make sure that you meet all the relevant criteria. Suppose your application process has an issue. You are likely to receive an email featuring an explanation of the problem.
An application that does not have issues is usually approved on time. In addition, you will receive a notifying email about your approval accompanied by your certificate’s PDF file. If your original certificates get stolen, or it is damaged. You need an authorized signatory to declare that it has come to their attention that the original copy of your certificate has been damaged, lost, or stolen. In final cases, ensure that you attach your original or damaged certificate copy alongside the declaration. Likewise, you also have to generate a comprehensive explanation about what happened to your document.
Obtaining the Certificate of Origin
Whenever you want to export goods to specific countries, you need a certificate of origin if it falls under the requirement process. You must understand that this certificate is a crucial document in the exportation and importation process. Furthermore, this certificate has essential details about all the goods you will be sending for custom benefits. Below is a procedure you must follow to obtain the certificate of origin:
- If necessary, attach the export information form update and an authorized list of signatories to attach their signature on the certificate to represent your business.
- Generate the origin evidence before you stamp your document.
- Give the copy of the entire stamped documents for the records to be preserved in the chamber of commerce
- Sign all your export documents underneath your declaration statement before submitting your document authentication.
Can I create my Certificate of Origin?
You can create your blank certificate of origin and utilize it as required. Remember, if any given treat agreement happens to exist, this document is necessary. On the other hand, you need this because of varying duty rates and the preferential duty treatment that depends on the shipment origin.
Who prepares Certificate of Origin?
A certificate of origin is prepared and issued by exporting country’s competent authority. Likewise, a self-issued certificate is usually prepared by the importer, exporter, manufacturer, or producer.
How do you fill out a Certificate of Origin?
Here is an overview of how you can correctly fill out your certificate of origin:
Box 1- Consignor
This box features the name as well as address of the exporter
Box 2- Consignee
The second box showcases the address and name of your overseas goods receiver.
Box 3- Country of origin
This is a primary section of filling out your certificate of origin. Additionally, the origin serves as the primary function of your certificate. Therefore, exporters need to get familiar with the rules of origin to develop a proper origin declaration.
Box 4- Transport
You must know that this completing this section is not a must. But, please include the means of transportation, for example, rail, road, air freight, or sea freight. And when using different modes of transport, use mixed transportation descriptions.
Box 5- Remarks
This section is also optional when it comes to completion. Many people use it to refer to other documents relating to the consignment, such as an import license, a customer order number, and a letter of credit.
Box 6- Description of goods
It offers a perfect and correct description of goods under consignment. It should include any number stenciled on packages and the port marks. It must feature the type and number of packaging used and the trade description. Ensure that the description of your goods is not vague.
Box 7- Quantity
The quantity depends on the nature of your product imported or exported. It is usually expressed in varying units of measurement, like weight and volume, among many more measurement units. All the entries should be provided using the metric system.
Box 8- Applicant declaration
This section is reversed for the application of signatures and seals of your certifying chamber of commerce. Similarly, this box should not be filled by an exporter on the actual certificate.
Box 9 appears on your pink application form. Moreover, the box must be completed when an agent is representing the exporter. Besides, the agent needs to showcase their address and name in the box.
If you are into exporting and importing goods, you need a certificate of origin. The detailed post above has given you more in-depth information about the certificate of origin. Therefore, before you start your business, ensure you apply for a certificate of origin. Furthermore, it generates an entitlement to business owners. It also helps to determine if you can legally export or import goods.