Book Request Letter (Format and Sample)

A book request letter is written by an individual or group that wishes to borrow a particular publication. It could be sent to the school authority, librarian, editor, or author. In some instances, it could be sent to a financial institution to request a checkbook.

Generally, this letter should maintain a formal tone. It should also be written in professional and polite language. In this article, we review how to compose an effective request letter for when you need a book from a particular source.

Generally, there are many ways you can draft a book request letter. You can make it formal or semi-formal, depending on your relationship with the recipient. That said, a basic request letter should follow the following format:

  • Recipient Address – Begin your message with the recipient’s name, complete address, and job title, where applicable. Common recipients for this letter include the head of a library, publication, principal, or school dean.
  • Date – Include the date when you are drafting your request.
  • Sender Address – Provide your full name, address, and job title, if necessary. If you are representing a group, company, or organization, include their details and address.
  • Subject – This is a short phrase stating your reason for writing.
  • Salutation – Use the format ‘Dear Mr./Miss./Mrs. Last Name.’ You can also use ‘Dear sir/madam’ if you don’t know the recipient’s name.
  • The body – This includes the content of your request letter. It should explain why you are writing clearly and concisely. You can also indicate the urgency of the matter and request a speedy response.
  • Thank you – Always close your letter by thanking the reader for their time.
  • The ending – Complete your letter with a proper salutation such as ‘Sincerely’ or ‘Respectfully’ and provide your official name and signature.

Tips for Writing a Book Request Letter

In most instances, a book request letter is a formal document. You should draft it using a business format and professional language. Here are some guidelines to help you write an appropriate request letter.

  • Address the letter appropriately.
  • Use the introductory line to state who you are and why you are writing.
  • If you are writing to a library, provide your membership details.
  • Express gratitude for the recipient’s previous services
  • Give a reason for the request. Why do you need the book? Is it for research or a project?
  • Get straight to the point and keep your letter short.
  • If you need the book urgently, say so and state why
  • Use professional and courteous language.
  • Close with your official name and signature
  • Include your postal address so you can get the copy delivered to you

Book Request Letter Format

{Date}

{Recipient’s Name}

{Recipient’s Address}

{City, State, Zip Code}

Subject: Book Request

Dear {Mr./Mrs./Ms. Last Name},

I am writing this letter to request a {name/nature of book}. I have been a {account holder/library member/ subscriber etc.} with your {bank/library/club/ etc.} for {amount of time}.

I am grateful for your {mention notable services}. I recently {explain reason for requesting book}. The book will allow me to {purpose of book}.

If possible, I would appreciate having the book by {date}. You can contact me on {phone number} or {email address} if you have more questions.

Thank you for your consideration.

Sincerely,

{Your Name}

Sample Book Request letter

31 July, 2035

The Principal

Jordan School of Scholars

23456 TY, California

Subject: Request letter for Book

Dear Sir,

I am a Philosophy major at Jordan School of Scholars in my fourth and final year. I am writing to request a book in your office library.

I recently started to research for my final thesis. In my preparation, I found that I require a book titled Morality: The Code by David Fitzgerald. The school librarian informs me that your office owns the only copy in the school.

I would highly appreciate it if you could lend me the book 3 days a week from 3 August, 2035 to 2 September, 2035. I will collect the book on Mondays and return it promptly and in good condition every Thursday morning.

You can contact me on kenjones@web.com if you have more questions or concerns.

Thank you for your consideration.

Sincerely,

Kenny Johansen

Book Request Letter (Word Template)

Conclusion

Like all request letters, a book request letter should be courteous. It should also be clear and to the point. Mention why you are writing from the word go. Include any details that could help the recipient know which book you are talking about immediately. Finally, include your contact information and mailing address where the recipient of your request letter can send the book.