Appointment Cancellation Letter – 15+ Sample Letters

An appointment is very essential to ensure that you can properly schedule certain transactions. Some appointments require an appointment letter while some are in the form of verbal agreement. There are different kinds of appointments ranging from doctor’s appointments to job interview appointments. Moreover, there are also a lot of instances in which these appointments may need to be cancelled.

In this article, some unique cancellation letters are presented to help us more understand about the importance of the prior notifications to the concerned party and to help them become aware and understand your situation.

Since this letter is written to cancel a particular appointment, it is important that it should be written in sincere, respectful and polite way. In your letter, do not forget to mention that you are very sorry about the cancellation but you cannot help the situation because it is precisely, beyond your control.

It is important also to mention in your letter, that you will make an effort so that no one will suffer the loss.

Without a cancellation letter, it will definitely cause inconvenience to the other party, who is expecting your presence during the scheduled appointment which was set by the both of you. It would be a waste of time and resources, if cancellation letters are not properly prepared and no communication, will left the other party, uninformed and unaware.

Appointment Cancellation Letters are needed due to unexpected occurrences. It includes doctor or dentist appointment cancellation letter, cancellation of job appointment letter, apology letter for cancellation of meeting, and the like. There are even, appointment cancellations that are made at the last minute.

Letter to Cancel Doctor/ Dental Appointment

16th December 2017

356 Rachel Carson Road Santa Cruz, CA 95064

JOHN CARTER

Mission Grove Clinic

19314 Jesse Lane Riverside, CA 92508

Dear Dr. Carter;

I am writing you to cancel my daughter’s dental examination and cleaning appointment, which is scheduled this Thursday, December 20that 3 p.m. We must cancel this appointment because of illness in our family. We would like to reschedule this dental examination at least two weeks from now, and I will keep in touch with you to set up a new appointment.

Thank you for your attention to this matter, and I apologize for any inconvenience caused by this cancellation.

Sincerely,

GERRY KING


Apology Letter for The Cancellation of Meeting

December 4, 2020

356 Rachel Carson Road Santa Cruz, CA 95064

HENRY SMITH

CA Technologies

West Dodge Business Center

702 North 129th Street, Suite #129 and 131, Omaha, NE USA 68154

Dear Mr. Smith;

My warm greetings!

With deep regret I am writing to inform you about the cancellation of meeting which was arranged today December 6, 2017 at 9:00 AM. Within this meeting the partnership and some business projects were to be discussed but unfortunately I am unable to preside this very important meeting.

I have undergone a surgery of the knee which requires me to take rest for two weeks. I understand that the main responsibility of the project was given to me and this meeting is highly important.

Inasmuch as I wanted to hold the said meeting but health comes first and my family also wants me to take rest. I assure you that we will reschedule this meeting by the end of this month. Proper notice will be given in due time.

My sincerest apology for the cancellation of this meeting.

Thank you.

Sincerely,

GERRY KING

Manager, Kin’s Association.


Appointment Cancellation Letter at Last Minute

December 4, 2018

356 Rachel Carson Road Santa Cruz, CA 95064

TED FAILON

CA Technologies

West Dodge Business Center

702 North 129th Street, Suite #129 and 131, Omaha, NE USA 68154

Dear MR. FAILON;

I hate to do this at such late notice, but I’m afraid that I have to cancel my plans to attend meeting which is set on December 6, 2017. I am so sorry for any inconvenience this causes you and any changes that it necessitates in your current plans.

I would never do something like this so last minute, but unfortunately there are important things that needed my immediate attention, that I need to urgently attend to. I hope you understand that I never expected these things to go this way and was completely unprepared for it.

Thank you for your understanding in the matter.

Sincerely,

GERRY KING

The Manager, Tandikan Association


During a job search, there are situations where you need to withdraw your application. This can happen for many reasons such as, you accepted another job, you need to transfer to another towns or cities, a family member has become ill and you need to take care of them. Whatever the reason, the most professional thing to do in this situation is to notify your prospective employer with a letter of withdrawal or a cancellation of job appointment letter.

Whatever the reason, the most professional thing to do in this event is to notify the employer with a letter of withdrawal promptly.

Many of us, sometimes worry that withdrawing an application will burn a bridge with the company. But, withdrawing your application is the best thing to do if you are certain that the job is not right for you. This decision is fact, in favor of the company. It saves them time, effort and resources and at the same time allows them to focus on applicants who are interested to the position.

In your letter, you don’t need to provide a reason for withdrawing your application. You are simply letting them know that you no longer wish to be considered for the position. If you decide to include a reason, keep it positive. If the job just isn’t a good fit, you can say so without implying anything negative about the company or their personnel.

You should send the letter as soon as you know that you are no longer interested in pursuing the job, to allow the hiring manager to focus on viable candidates.

Cancellation of Job Appointment Letter

December 8, 2020

MATTHEW JONES

Green Dot Bank

Pasadena, California

Dear Mr. Jones,

Firstly, I sincerely appreciate your consideration of my application for the Customer Service Representative position with your company. It is sincere intention to perform my duties and functions as a CSR of your company, to the best of my abilities.

However, I regret to inform you that I must withdraw my application for the job. My wife has received an attractive promotion with her company that will require relocation to Florida, and we will be moving at the end of the summer.

Thus, I would like to inform you that I am cancelling the Job Appointment which will be on December 16, 2017; 10:00 AM at your company’s Conference Room, considering that I am no longer interested and is withdrawing my application s Customer Service Representative.

Thank you for the time you spent reviewing my qualifications.

Again, thank you for your consideration and the time you shared.

Best Regards,

GERRY KING


Sample Cancellation Letter of Interview Appointment

Sample Cancellation Letter of Interview Appointment
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Interview Appointment Cancellation Letter

Interview Appointment Cancellation Letter
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Doctor Appointment Cancellation Sample Letter

Doctor Appointment Cancellation Sample Letter
letter-samples.com


Dental Appointment Cancellation

Dental Appointment Cancellation
letter-samples.com


Job Appointment Cancellation Sample Letter

Job Appointment Cancellation Sample Letter
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Appointment Cancellation Letter due to Personal Reasons

Appointment Cancellation Letter due to Personal Reasons
bestsampleresume.com


Appointment Reschedule Letter Template

Appointment Reschedule Letter Template 1
findlegalforms.com


Appointment Cancellation (Short Letter)

Appointment Cancellation (Short Letter)
lettersandtemplates.com


Reschedule Letter for Missed Appointment

Reschedule Letter for Missed Appointment 1
ttuhsc.edu


Interview Appointment Blank Letter

Interview Appointment–Letter Template
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To sum up all the above, it is important to note that in writing a cancellation letter it is of the essence, to appreciate other people’s time, give a good reason for terminating and cancelling the appointment, show your interest to keep in touch with the person in the future, being proactive by suggesting new time slot for the cancelled meeting, and most importantly thanked the person for understanding your situation and informing him ahead of time about the cancellation in a polite and courteous manner.

In general, no matter with whom you were supposed to have a meeting that you are cancelling, if they are professional people, they will understand you if you have provided them a decent reason. Things happen, plans change, and appointments get terminated.

Reading sample letters such as cancellation letters is the best idea in order for us to write professional and unique one.