Application for Return of Original Documents

When you join a company on probation or a college, or you’re applying for a visa, the authorities may ask you to submit copies of your original documents. Courts also request for such documents

The documents act as security that you won’t leave the company before the stated period. Besides the requester can use the documents to verify your identity. If time elapses and you’ve not received your documents back, you can write a letter to request for the documents.

In the letter, specify the documents at hand and any other relevant details such as the submission and expected return dates.

Use kind words when writing your letter. If you’re in doubt of the words and format to use in the letter, consider using samples or templates.

Application format for the return of original documents






RE: Request for original documents

Dear sir/madam,

I write this letter to request a return of my original documents which submitted on (indicate the date). The documents in question are: (list the documents you require).

I need the documents for (indicate the purpose).

I’m thanking you for your assistance.

Please contact me through (indicate your contact details and address).

(Complimentary close)

(Your signature)

(Your name)

Application for return of original documents from school/college


Mark White

323 Jersey Road

Iowa City, IA 2103



The principal

College of Health Sciences

Iowa State University

505 Morrill Road

Ames, IA 50011

Re: Request for original documents

I was a student at this prestigious university between the year 2011 and 2015. Thanks to the education I got I was able to secure a job with Iowa City Hospital.

My employer has requested all the staffs to present their original degree certificates for validation; the reason I’m writing this letter.

I, therefore, ask you to send these documents to my address soonest possible.

I’m awaiting your favorable response.

Yours Sincerely,

Mark White

Application for return of original documents from an office

April 26, 2019

George Pat

65 W Elena Road

Chicago, IL 60619

The Human Resource Manager

Arrow Supply Company

7830 S Oakley Avenue

Chicago, IL 60620

Subject: Request for my Birth Certificate

Dear Sir,

Following your request for birth certificates from all transport department employees, I submitted my original copy to your office. I’ll be traveling to Europe during my leave for a holiday in two months.

I kindly request a return of my birth certificate to facilitate the processing of my Visa.

Thank you as you prepare to respond to this letter.

Sincerely yours,

George Pat

Assistant manager

Transport department

Application for return of original documents from a court

Castronovo & McKinney,
LLC71 Marble Avenue
Morristown NJ, 07960


Atlantic County Civil Courts

1201 Bacharach Blvd

Atlantic City, NJ 08401

Ref: Return of original documents

Following the termination of the civil case no 223/2019, I as the attorney for the defendant 1, I request for the return of original documents that we presented as evidence in the case.

The documents in question include:

  • Land title deed
  • Visa
  • 2 Credit cards and
  • Degree certificates

Kindly let me know when we can collect these documents.

Thank you.


Rick Matthews

Defendant’s 1 Attorney

Application for return of original documents from a bank

March 13, 2019

Tim Richards

210 Park Road

Washington, DC 20103

The Bank manager

National Capital Bank

316 Pennsylvania Ave SE

Washington, DC 20003

Re: Request for original documents

Dear sir/madam,

I submitted all my original documents for my mortgage loan in your bank in April 2017. I have repaid the loan in full; thus, I request the bank to return my original documents.

Please find all the supporting documents enclosed in this letter.


Tim Richards