Apology Letter to Professor: How to Write it (with Samples)

An apology letter to a professor is a letter a student or a parent writes to a professor to apologize for a mistake. In the letter, the writer will express their regret for the action besides asking for forgiveness. The apology letter can motivate the professor to change or lessen their punishment the student was to receive.

Writing an apology letter can be a daunting task, especially in picking the right words to express your regret. In such a case, rely on samples and templates.

How to write an apology letter to the professor


Your letter must start with the right salutation. Common greetings you can use in your letter include Mr. /Mrs. / Prof/ Ms. A proper salutation should include the name of the professor. For example,

Dear Prof James Raven,

Keep off the use of informal greetings when addressing the recipient. For instance, never say, Hey Prof Raven!

Thank them

After greeting the professor, thank them for their role in your life. You’ve gained lots of knowledge from them; though you are writing an apology letter; first acknowledge what they’ve done to you.

Highlight the incident

It’s important to mention what transpired briefly. Use a few sentences to describe your role to enable the recipient to know what you’re apologizing for.

Apologize genuinely

Use words that imply that you’re genuinely sorry for the action. For example, you may say “I truly regret my actions during…..”, or “sorry for….”

Close the letter politely

End you letter by thanking them and promising never to repeat the mistake. Finally use a polite, complimentary close in your letter such as, “Yours sincerely,” “Yours in obedience,” etc.

Apology letter to professor (format)

Dear Mr. Mrs. Prof (recipient’s name),

I regret for what I did on [date] in school. My [behavior, actions…] were unwarranted and guided by ignorance and anger. I am sorry for disrespecting you and fellow students.

Following the incident, I have learned that I have a weird temper that i have to work on. I will visit the family counselor for lessons on how to manage my anger.

This incident will not recur in days to come. I will always conduct myself with high levels of maturity, discipline, and professionalism.

Once more I am sorry for the incident.

With Obedience,

[Your name]

Apology letter to a professor for cheating in an exam

Dear professor Edwin Martins,

Please accept this letter as my apology for cheating in the end term exams. My action was foolish and uncalled for.

I understand that our school doesn’t tolerate any exam malpractices including cheating. Out of the fear to fail the end term exam, I was motivated to cheat. I was not well prepared for the exams.

Following the incident, I have reflected on my character and found that I need to use more time for my studies. I ask you to forgive me. I will not repeat this primitive act.

I thank you for your patience and commitment to promoting the highest standards of education in our school.


Jack Kimberly

Apology letter to a professor for misbehavior (from parents)

Dear Sir,

I am writing this letter to apologize on behalf of Jerry Thomas, my son. First, I thank you for letting us know of his behavior in school. His bullying behavior towards his fellow students is unacceptable.

His dad and I held a lengthy talk with him and made him understand that the school can’t tolerate such behavior.

We sincerely apologize for his unforthcoming behavior; we believe that the same will not recur in the future.

Always let us know about his progress in school.

Thank you for informing us and taking the necessary disciplinary action on Jerry.


Angela Thomas

Apology letter to a professor for absence

Dear Mr. Simon,

Please allow me to pass my sincere apologies for failing to attend classes for three consecutive days. I was ill with flu and didn’t want to spread it to my classmates. Our family doctor gave me medications, and I am now in perfect health. I believe my parents contacted you on this matter.

I know that I have lots of work to do to redeem the lost hours. I promise to do my best.

Thank you for your understanding and encouragement.

Yours obediently,

Amos Tiffany

Apology letter to a professor for not attending class

Dear professor Eric Turner,

This letter expresses my sincere regrets for missing the Environmental science lecture on March 27, 2019. I can’t give a valid reason for missing the lecture.

Please accept my apologies and forgive me for my unbecoming behavior. I promise to change my attitude towards the subject, and I will never fail to attend your lectures in the future. I will make efforts to cover what you taught in that lesson.

Thank you for always correcting me when I am wrong.

Once more, accept my sincere apologies.

Yours sincerely,

Mark Tee

Apology letter to a professor for missing an exam

March 31, 2019

The principal

Anchorage College of Business Studies

4140 D Street, Suite 402

Anchorage, AK 99403

Sub: Apologies for missing exams

Professor Sir,

I humbly submit my sincere apologies for missing the second-semester exams that were held from March 7th to March 26th, 2019. I desired to take the exam with the rest of the students, but this was not to happen following an emergency surgery two days before the start of the exams. Unfortunately, my parents did not inform you I was in the hospital.

The doctors operated on me, and I am not recovering. Please allow me to take the exams s other student will be taking their supplementary exams in a month.

I will make sure I pass the exams to graduate later in the year as planned.

Thank you for your support and understanding.

Obediently yours,

Olive Mercer

Apology letter to a professor for plagiarism

Dear professor Jose,

Please accept my apologies for a plagiarized essay that I submitted on March 14, 2019. I have always made sure that I submit original essays since I joined this prestigious university. The incident is an isolated case, and I take full responsibility for my actions.

I was surprised to get a report that 50% of the essay not original. Though I took adequate time to research and write the essay I didn’t confirm the originality of the content.

I understand that the university has zero tolerance for plagiarism. This incident will not recur in days to come. I will thoroughly check all my assignments to make sure they conform to the universities set standards.

Thank you as you consider taking a lesser punishment on my case.

Yours sincerely,

Geoffrey Kim

Key points

  • Acknowledge your mistake. As you write the apology letter, start by acknowledging you were on the wrong no matter the circumstances. This is the first step for a sincere apology.
  • Be specific. Your recipient shouldn’t fond difficulties identifying why you’re apologizing. Briefly explain what you did and why they should forgive you.
  • Avoid excuses. Most people mess when writing apology letters by blaming others or certain circumstances for their mistakes. When apologizing, only mention your role in the incident.
  • Avoid laying blame on your professor. A sincere apology starts with an acknowledgment of your wrongdoing. Shifting blame on your professor is an indication that you don’t think you did anything wrong.
  • Promise never to repeat the mistake. In your apology highlight measures, you’ll take to avoid a repeat of the error. Your professor needs to know that you are dedicated to change your actions.As you enumerate the measures, you’ll take to avoid the mistake, only offer realistic solutions.
  • Summarize lessons learn. A wise person learns from their mistakes and makes changes, but a fool will always keep repeating the same mistakes. Let your professor know what you learned to from the incident.