Apology letter are normally used to convey, or express regrets due to a past occurrence or action. This means putting down your heart felt feelings in words, and making efforts of changing negative action to positive. The apology should be genuine and free from hypocrisy, deceit, or falseness. For example, she apologized for making false accusation against her. Apology letter template acts like a guided on how to write apology letters depending on the situations. Generally, it makes things quite easy and in the best simpler manner.
Here are sample letters to help you in writing a perfect apology.
Professional Apology Letter Format
30th March 2022
110 Furniture park Road
The Head of Human Resource
REF: Apology for Misconduct
I am writing to express my regret for the misconduct that occurred during the meeting.
My behavior of outburst and responding back to the management was not an appropriate way to air my grievances. While I cannot take back my words or alter what transpired, I have taken steps to ensure the same does not reoccur again. I will practice self-control and when aggrieved, I will air my issue in the most appropriate manner and using the available channels provided by the organization.
Once again, I express my sincere apology and promise that this will not happen again.
Personal Apology Letter Format
30th April 2022
Ref: Apology for Missing the Appointment
My apologies I didn’t make it for the Friday meeting. Due to unavoidable circumstances I couldn’t make it.
I am writing to apologize for failing to keep my word and not showing up for our appointment. I was held up in another meeting and didn’t realize how much time have gone.
Please advise on when we can meet again, and I promise I will keep time and show up. It is not in me to fail my friends.
Once again please accept my sincere apology.
Have a good day
Apology letter to boss
This is a letter written by employee addressed to the boss. It is a very humble letter, requesting forgiveness for mistakes committed by employee. Letter format must be sincere and simple to warrant forgiveness and compassion towards the recipient. Whenever you act in a wrong way, as employee you should write an apology letter to your boss. The step to apologize shows you understand where you went wrong, admitting your mistake. Your good boss will embrace that step. An employer highly appreciates a worker who takes time to apologize formally.
Apology Letter to Boss for Poor Performance
Performance at work could drop due to many factors such as, stress, misunderstood, tired, or even ill. Whatever the reason, you might send apology letter to your boss due to poor performance. A very sincere apology will help you gain good relationship with your boss. That will help you a lot in keeping your job. In your letter, you should include your sincere apology. You may also put in the reason as to why you have been having poor performance. Nevertheless, you should be accepting the mistake, and show how intends to fix the mistake. In the format, make sure there is a place to ask forgiveness and explanation.
Apology Letter To Boss For Misbehavior
Many situations and factors can lead us to misbehave. Writing apology letter addressed to the boss entails self-preparation. When you have misbehaved with boss, you should always make genuine apology. Instead of just verbal apology, make an effort and write apology letter. Explain the circumstances that contributed to your rudeness towards him, and how sorry you are. Your boss can dismiss you or take disciplinary actions against you.
Whenever you write a letter, it conveys a great feeling that indeed you are sorry for your mistake. Written message is very serious. When you are writing apology letter over your behavior, you should have some few things to remember. Never put blame on others, even though there could be someone to blame. Try as much a possible not to be sounding defensive.
Apology Letter To Boss For Absence Without Notice
This is a letter addressed to the employer by employee, in situations where he was absent from duty without providing notice. In that case, you are supposed to apologize in writing to the boss. In your letter, make sure to include reason as to why you never provided notice. You should be able to show in your letter that in future you shall be providing notice. Ensure that in your letter there is a formal tone. Choose good and kind words that will express the regrets you have. Most bosses do not take it lightly, absence without notice. This generally affects the operation of the company.
Apology Letter To Boss For Late Coming
This is a letter addressed to the employer or the boss by the employee apologizing for being late. The letter entails the reason why the employer was late. You must acknowledge that you regret so much reporting late at work, and it shall never happen again in future. Coming to work late is very bad, though there are some situations cannot help like traffic, domestic problems, or even car breakdown.
Quite often, many people argue that coming to work late and giving out excuses weakens your case. You should at any given time, provide reasons for late coming and possible solution as well. This will help your boss not to judge you. The sooner you make apologies the better, because they could be planning a disciplinary mechanism on you.
Apology Letter To Boss For Misconduct
It is a type of letter addressed to boss by employer, when he acts inappropriately. That small step demonstrates that your misconduct is highly regrettable. It is also a way of admitting your actions were very wrong. Often, the boss will accept your apology and that will create a good working environment between you and your boss. All employers appreciate employees who make formal apologies.
In your letter, make sure to convey your sincere apology. The content and tone used should always be genuine. In the content, add information about your misconduct, and mechanism you will use to solve problems it has caused. Include your willingness not to repeat again.
Apology Letter To Employer And Asking For Second Chance
A letter addressed to the employer by the employee. This takes place where the employee has upset the boss. You might feel bad for doing what has made him upset. This could be that you never did the projects well or meet deadlines. All the situations demand an apology.
Nevertheless, an apology letter asking for second chance will do trick. The manner that you use to explain yourself to employer matters a lot. In your letter, express the measures that you will take to avoid similar situation. Your letter depends with the situation you get yourself.
Business Apology Letter For Inconvenience
This is a letter addressed to the customer by the business owner. In business world, to lose customers is very bad. Whenever a mistake appears, it is very important to write an apology letter to your customers. When writing this letter, always have in mind that customers are always right. Make sure the letter is written in a way that it will encourage forgiveness.
Apology Letter Sample For Bad Behavior
Hotel Sav Point,
27th January 2005.
I sincerely apologize over my bad behavior on (25th January 05). My behavior was due to domestic stress that I have been facing. I surely know this is not acceptable at work. However, I am sincerely asking you to forgive me.
I would assure you that it should never happen again in future.
Business Apology Letter For Miscommunication
This letter issued when one party has brought up misunderstanding or some circumstances. When things turn out to be wrong due to a mistake business organization makes, it is very significant to write an apology letter. You should express your sorry and regrets for the mistake or inconvenience brought a bout. Apology letter will help you to bring things back to normalcy. You should be able to write and assure the other business or the client the mistake should not repeat in future. This will help you in creating a very good rapport. The letter also brings in professionalism image. The apology letter needs to be sent immediately after mistake.
Restaurant Apology Letter For Bad Food
This is the letter addressed to customers by a restaurant. Mainly it is a letter conveying heart felt apologize for poor food a. The content of the letter shows how the problem came. When the customer complaints, it is the duty of the company to issue apology letter. When sending an apology letter, that strengthens relationship. It is very important to send apology letter immediately after mistake is noted.
Apology Letter For Bad Service At Hotel
It is a letter issued to hotel guests by hotel management, conveying apologies for poor services rendered in the hotel. Hotel management must be very keen with complaints. They should be very fast to send personalized apology to their guest, through mails or even fax. This helps in service recovery of the hotel. Use a professional tone and appropriate words. Be very sincere with your apology, and show sincerity in your words.
Hotel Overbooking Apology Letter
A letter sent to the guest from the management. It is a letter to apologize for blackened stay of a guest. The management owes a duty of care to its customers. With that, when there is a customer not satisfied they should follow up with an apology letter. Such small steps go long way, and wind confidence of the customer back. You can offer some discounts to guest, which will help to resolve problems brought by your establishment.
Apology Letter To Customer For Delay
When someone delivers something quite late to a customer, an apology letter is necessary. Whenever someone forgets to make important deliveries, should be able to follow up with an apology letter expressing him. In the event a boss realizes, it might bring more problem. A good apology normally pays. Poor services can really spoil your brand. Sending a letter of a apology is very important to the growing of a company.
Apology Letter To Customer For Damaged Goods
In a situation where the customer receives damaged goods, the company issues an apology letter. The letter must express and show how the goods became damaged. A good apology letter will help to regain confidence of the customer. You should also show how regrettable you are for that service. It is very wise to send apology letter immediately mistake is noted. Convince the customer that it should not happen again any day in future.
Apology Letter To Customer For Defective Product
This is a letter written by company to the customer. The company writes an apology letter soon after realizing a default product was received. The company through the letter expresses its concern and shows possible solution. Further, the company provides an immediate replacement. This helps in regaining the confidence of the customer.
Apology Letter To Client For Sending Wrong Information
A letter sent to client apologizing for the wrong message. This letter clearly shows that the sender had no bad intention. Everyone is prone to make mistakes. The company or sender of the message expresses that he is sorry for the wrong message sent. The sender must try to convince that in future such mistakes should not happen. When the client receives the letter, it helps in creating good relationship.
Apology Letter For Mistake
Mistakes normally happen now and then. In order to have the mistakes rectified, we make use of apology letters. Apology letters are normally written in order to ask forgiveness rather than one on one. People always find this to be the best method. Apology letter are very cheap to write, people only need to address their mistakes. The person receiving the letter will definitely forgive you for apology. When you make a mistake, you can rectify through wring apology.
Apology Letter To Bad Review
A letter written to apologize for bad review possibly made. When someone makes a bad review, it is important to write apology letter. Express in your letter that you never intended to make that bad review. Show the client how regrettable you are. You may also offer to do another review and submit it to the client. That small step will definitely go long way. You should use a professional tone. Close the letter by assuring the client same mistake shall not occur again.
Apologize Letter For Late Payment
Payments may come in late due to various reasons. When this happens, it is very important to write an apology letter. Show reason for late payments. Many late payments normally cause workers strike. This affects the company’s operation. When workers receive the apology letter, it shows some accountability from management. Express your heartfelt apologies in writing. Use appropriate words and sound professional.
Apology Letter For Missing An Appointment
This is a letter written expressing sincere apologies to the other party. Therefore, when writing you must consider the other person understanding and perspective. The apology letter content should have an encouraging tone to be forgiven. Let your apology very sincere and sound genuine. Do not include in your letter lame excuses or vague promises. The sooner you write the apology the better.
Apology Letter For Cancellation of Appointment
This is a letter written to apologize for cancelling an appointment. The letter should be addressed in the politest way. Mention in the letter content how sorry you are. In your letter, you should be able to ask for forgiveness using the proper words. Try to sound professional. Add in your letter that you will try to make up so to avoid the other party suffering.
Apology Letter For Missing An Interview
This is letter is sent when someone has missed an interview. Ideally, this letter is normally sent after missing to attend interview. You should be able to send a good apology letter showing you had no bad intention by missing the interview. The format should be formal. Include the reason as to why you missed the interview. Additionally, convey your sincere apology. You can as well end by requesting for any other interview.
Apology Letter For Cancellation of Meeting
This is a letter from an organization to employees informing them the decision to postpone or cancel pre-planned meeting. The letter should be in generic form. There is no need to be specific by writing the names, since it is addressed to all employees. Try to reach each person, intended to be part of meeting. Make sure you are formal and direct to point. Express yourself using good and polite words.
Apology Letter For Cancellation of Event
These apology letters are sent to people expected to attend an event. It is sent to notify them that the event will not take place. Your letter should be apologetic, and reflect that you value a lot the recipient. You should write this letter immediately you know you will be cancelling event. This helps a lot in the event people may be having arranged plans to travel and accommodation. In your letter, you can expose the reasons to cancelling or not. However, you should be professional.
Apology Letter for Cancellation of Flight Booking
This is a letter written to cancel bookings made prior. Some do cancel due to their personal reasons. The reasons others never elaborate on them. However, you should sound genuine when cancelling the bookings. You should as well apologize for any inconvenience you could have caused. Some people do agree to meet some few charges for that. You may as well close by making further bookings later on if you find it appropriate. This letter should be written, once you know you will not be available.
Apology Letter To Girlfriend
This is a special letter written to someone special and close to your heart. Always make sure to use polite words when making apology to girlfriend. Girls are very sensitive; they also have an emotional side. Since you are caring to your girlfriend, make sure your letter has all your feelings well expressed. Obviously, when you have wronged someone, you have hurt him or her in away. Save the relationship from breaking up. Always remember to say sorry the sooner.
Apology Letter For Hurt Feelings
This letter is written to apologize for hurting feelings of someone. Sometimes we tend to hurt the feelings of loved ones so badly. Whatever the case, it is important to apologize. This can save the relationship. The Best way is by writing a letter. You should sound very genuine and sincere to your apology. Try to show that you regret hurting the other person.
Apology Letter To Girlfriend After Fight
This letter is written to ask for forgiveness. In the letter, you should be able to convey your heartfelt apologies. You must be genuine and use proper words to ask for forgiveness. Try to demonstrate that it shall never happen again. Additionally, show that you highly regret your act. Show some caring as well as some love. Ladies are emotional and needs proper care. Write a nice apology letter that will bring simile on her face.
Apology Letter To Girlfriend For Lying
When we are not honest, we disappoint others. We have to write apology letter showing how sorry we are. Make sure you letter is well written and convince her to forgive you. You should share the circumstances that tempted you to lying her. Convince her that the situation will not repeat again. Write a nice apology letter and be genuine. Use proper and appropriate words to ask for forgiveness.
Apology Letter To Girlfriend For Ignoring Her
This is a letter to a girlfriend from her boyfriend. A boy has to make proper apologize for the mistake he does. He has to make things right again. Normally women hate to be ignored. A good apologetic letter will save the situation. Show the much sincere you are and not to repeat the mistake again. Make a nice warm letter to make her smile and forget the past. Show good caring, love, and she will forgive you. The best time to write is a soon as you discover things are not okay.
Apology Letter For Cheating
When someone cheats, that is a way of offending others. Occasionally, cheating has many repercussions. A good written letter of apology can save the situation. The best time to apologize for cheating is when you discover the mistake. Look for proper words to express how sorry you are. You should be genuine and very sincere in your letter. Generally cheating brings a lot of enmity. Before everything gets worse, write a good apologetic letter. Include the reasons that lead you to cheating, and how you intend to avoid repeating the mistake.
Personal Apology Letter
This letter is normally written when someone feels sorry over their behavior towards others. At some point, we all get frustrated. When we get to a point of losing temper, we really do not know the words that come out of our mouth. These words they end up hurting others. The best way to make apology to people we hurt in that way, is through apology letter. After going through the letter, the person may forgive you and forget.
Why is it hard to write an apology letter?
Most of the time we like people around us to see and know that we are perfect, but we are not and hence we make mistakes. Trying to look good can make apologizing quite difficult. At times one feels like if they apologize, they will look and lacking in some quality. But on the other hand, apologizing helps to make amends and heal wounded souls.
There are a few reasons you may struggle with apology:
When one feels they are too important or their position in the company or society does not allow them to apologize.
When you feel you made the mistake because you were provoked
If you didn’t do this, this couldn’t have happened. This makes apologizing so difficult. You feel you are offended and the only way to apologize is by being apologized too first.
When making mistakes make you feel you are a bad person.
When the mistakes done gives a reflection of you as a bad person, yet you want to look good. You feel apologizing is like admitting and hence feels hard to apologize. In reality when you apologize it shows your level of owing up.
When you want to defend your mistake rather than apologizing. Defending yourself makes one sound more guilty than they are.
Feeling the responsibility is too much to bear
You feel like if you apologize you are taking too much responsibility making it hard to apologize. It’s good to be responsible and own up to your mistakes. If you don’t apologize you pile up issues.
Elements of an Effective Apology letter
Avoid the use of the word but in your apology. I am sorry but….. This indicate you don’t really mean it.
Own the mistake
Clear indicate in your letter you take full responsibility for your mistake.
Clearly indicate your mistake what you actually did that offended the person. Don’t generalize the apology. If you lost a book indicate “am sorry I lost your book, not am sorry for being careless”
Ensure your letter is as sincere as possible so that the person you are apologizing to feel that you are sorry. Avoid statements like; “I would like to apologize” just say “am sorry” or “I regret”
Have a plan
Clearly state how you will make up for the mistake and that the same won’t be repeated.
Begin and end with your apology
The opening apology makes it clear what the letter is about, and the last apology strengthens your sincere regret. This should be well addressed in your letter. You can also end with a promise of compensation.
How to Write a Business Apology Letter
Use a formal business letter format
Ensure your letter is formal. Address the recipient in a formal manner.
Use the correct format
Most organizations have their stated format that is used for writing letters. Please ensure to use the correct format. Maintain professionalism in your letter.
Explain your mistake
Explain your mistake in detail. Give a clear explanation of what occurred.
Provide a Form of Restitution.
For defective goods, error in bills you can refund the client. For poor services you can offer a good discount for the next service.
Be honest and ethical
Be honest and truthful in all your business and personal dealings. Maintain ethical conduct to be able to build trust and lasting relations.
Apologize as soon as possible
Wisdom dictates you apologize as soon as possible. Don’t let the sun go down. Apologize while the wounds are fresh.
Sign the letter
Ensure you sign the letter properly
How to Write a Personal Apology Letter
Apologize as soon as possible
Ensure you apologize immediately you offend someone this will help to maintain good relations.
Hand write your apology
This is more appealing to the person you offended and they appreciate your apology.
Ask for forgiveness and promise it won’t happen again.
Do let the injured party know how important they are to you and that you don’t take them for granted.
State your Mistake
Clearly indicate your mistake in the letter. Be specific and precise.
Include a Statement of Regret
Let the person know that you regret your behavior towards them, and that the whole issue is contrary to your standards.
Acknowledge what you did was wrong and own it up.
Plan a get together for reconciliation
In your letter indicate that you can meet up for a cup of coffee to be able to express your apology verbally.
Tips for Writing a Good Apology Letter
- Apologize as soon as possible.
- Clearly state you are sorry. Use statements like “I apologize.” “I’m sorry.” “I regret.”
- Request the person you offended to accept your apology.
- Summarize what happened, to reflect your understanding. Let the injured party know you value their friendship.
- Offer remedies where necessary. This will help to repair the relationship.
- Promise not to repeat the mistake and promise a change of behavior.
- Address only the apology in your note. Keep it to this one subject.
- Don’t indicate the other party was also to blame. Not: “If only had notified me in time.”
- Avoid the word “if” it makes the victim question the necessity of the apology. You can say “Forgive me if I offended you.”
- Don’t blame anyone else. Take full responsibility.
- Avoid the use of the word ‘but’ in your apology. This indicate you don’t really mean it.