Medical, family or personal emergencies can catch you off guard, forcing you to miss work without enough time to notify your boss. This unexplained absence can cause friction between you and your employer and jeopardize your future with the company. Fortunately, you can usually remedy the situation by sending a sincere apology letter to the boss for taking leave without permission. This letter should explain your absence and help your employer understand why you did not seek permission for missing work. Here is a look at what you should know to write it.
What Is an Apology Letter for Taking Leave Without Permission?
An apology letter for taking leave without permission is a formal correspondence to express regret for missing work without filing an application for a leave of absence. You send it to your employer, manager, or supervisor when you have failed to report to work without giving them notice. Essentially, the goal of this letter is to explain your absence and rebuild trust with your employer.
Sample Apology Letter for Taking Leave Without Permission
January 24, 2030
Re: Apology for Missing Work
Dear Ms. Lincoln,
I am writing to apologize for missing work for the last two days – January 22 and January 23 – without express permission from your office. I received a call on my way to work on January 22 about my father, who had just been hospitalized in New Jersey with heart problems. Due to the nature of this emergency, I had to fly out of state immediately and did not have time to render a formal leave application.
My father is currently recuperating at home. I sincerely apologize for any inconvenience my unexplained absence may have caused you, my team, and the company. I plan to catch up on all missed work and meetings before the end of the week.
Please let me know of any further steps I can take to remedy the situation.
Thank you for your time.
Apology Letter to Boss for Taking Leave Without Permission
I wish to offer my apologies for not being able to report to work on [00/00/0000] as expected of me. I understand my unannounced absence from work brought a bought inconveniences to you and the entire team.
My absence was due to [YOUR REASON]. Attached is the documentation on the matter and I regret my actions. I will not give excuses for having failed to communicate at the right time about my absence I understand this is wrong of me. In future, I will ensure that I communicate in advance.
Thank you for your support and understanding.
Apology letter for taking extra leave
An apology letter for taking extra leave is a letter one writes to their employer communicating the circumstances that led to the incident. Under normal circumstances, employees should not take extra leave without authorization from the employer.
But because of unavoidable circumstances and emergencies, one might have to extend their leave to attend to emergencies. In such cases, the employee needs to write an apology letter to their boss.
Sample apology letter for taking extra leave
April 23, 2019
The Managing Director
Rock solid Technologies
912 S Capital of Texas Hwy,
West Lake Hills, TX 78746
Sub: Apology for taking extra leave
Most respected sir,
Please accept this as an apology for taking extra leave on March 26th to 28th, 2019. I couldn’t report to work due to an accident that left me hospitalized on the night before March 26th.
Following the accident, I was unconscious for a day, so I could not communicate with you.
I’m now in stable condition, and I’ve reported to work.
Find the doctor’s note and a copy of the discharge sheet attached to this letter.
I’m thanking you for your understanding.
Apology letter for leaving a job without notice
Employers require employees to issue a notice as per the employment rules any time an employee leaves work. The notice period varies from one company to another, but it ranges from 30 to 90 days.
Certain circumstance might however not allow one to issue a notice to their employer. Under these circumstances, the employee needs to write an apology letter to the employer for leaving a job without notice.
The letter will shade more light on the circumstances of the decision besides apologizing.
Sample apology letter for leaving a job without notice
2338 Goldleaf lane
Medford, OR 90212
March 30, 2019
The Human Resource Manager
Oregon Patrol Service
4120 SE International Way
Milwaukie, OR 97222
Re: Apology for leaving a job without notice
I write this letter to inform you I’m resigning immediately as the chief supervisor at Oregon Patrol Services due to unavoidable circumstances.
Please accept my apology for failing to give notice. I lost my father yesterday, and I’ll have to leave the country permanently to attend the burial in Australia and take over the management of family businesses at home.
Thank you for the chance to serve in this company and the opportunity to work with admirable colleagues.
Let me know if you might need more information you might need to facilitate my exit.
Apology letter to get a job back
An employee can lose their job for various circumstances such as demotion, being laid off, resigning. After leaving the job, the employee might consider returning to the company in the same position or a different role.
The process will require the former employee to write a letter to their former employer requesting the job back. If the employee lost the job due to a mistake they had committed, they must first apologize to their employer before asking the jab back.
In the letter, you must use a few words to explain to your employer why they must accept you back as their employee.
Sample apology letter to get a job back
4143 B Street, Suite 202
Anchorage AK 99403
May 11, 2019
The lake Frontage Hotel
4800 Spenard road
Anchorage AK, 99517
Please accept my apologies for my rude behavior to one of our customers that led to my sacking at the lakefront Hotel. I have reflected on my actions and realized that I must learn how to control my temper.
I believe my actions were unwarranted and reflected a bad picture of the hotel and me. Already, I have started counseling sessions on how to manage my anger.
Considering I was the best waiters in two consecutive years, I believe I still have a lot to offer to the hotel.
Please reconsider the decision to terminate my services. I promise the incident will never recur.
I look forward to being rehired. You can reach me via 1-800-321-7322 or [email protected].
Apology Letter for Absence from Work
Apology Letter to Boss for Not Showing Up
Why Is an Apology Letter for Taking Leave Without Permission Important?
Some companies have a “no call/no show” policy. Under these and similar rules, employees get penalized for missing work without notice. Common repercussions include losing sick or vacation days, suspension, or even termination in extreme cases. By writing an apology letter explaining your absence, you can avoid these measures. You can also create an environment that allows you to rebuild trust with your employer and move forward on a positive note.
Common Reasons for Missing Work Without Permission
Many reasons for taking time off work are often foreseen, so you can notify your boss beforehand and even request permission. However, there are multiple reasons you may need to miss work without permission, most of them unexpected emergencies. Common examples include:
- Death of a loved one
- A sick family member
- Unexpected illness
- Military duty, including of a loved one
- Auto accident
- Legal obligations, such as appearing in court
How to Write an Apology Letter for Taking Leave Without Permission
It is safe to assume that your boss will be disappointed in your unauthorized absence from work, maybe even mad. In your letter, you need to acknowledge the validity of their feelings, take responsibility for your mistake, and apologize. Here is how to do that:
Step 1: Say Sorry
Get straight to the point and let your boss know why you are writing. This involves providing a short summary of the incident, such as by saying, “I apologize for missing work these past four days.” Naturally, your boss is familiar with the situation, so you do not need to go into excruciating detail about your absence. Mention the mistake, which is missing work without permission, and apologize.
Step 2: Acknowledge You Boss’s Feelings
It is important that you acknowledge the impact your missing work unexpectedly may have had on your employer, your colleagues, or the company. Mention that you understand you were wrong and explain why. For example, you can say, “I understand my unexplained absence caused confusion and several delays in the ABC project.”
Step 3: Explain the Situation
Without going into too much detail, provide a reason for your absence from work. You need to keep this section of your letter brief so it does not come off like you are trying to excuse your actions. Also, ensure that your reason is an actual unavoidable emergency. You cannot tell your boss that you missed work for an entire day because your favorite movie came out – you could lose your job.
Step 4: Promise to Improve
Next, reiterate your regret and promise to do better next time. You cannot promise never to have another emergency in the future, but you can commit to communicating better the next time. This step will help your employer see that you have learned from the experience. Additionally, you can offer to make amends, especially if your absence had serious repercussions on the company. Ask your employer what you can do to remedy the situation.
Step 5: Proofread and Send the Letter
Finally, run your letter through an editor to correct any grammatical or spelling errors that may confuse the reader. You can also read the letter aloud to yourself or someone you trust and gauge the tone and message. Does it convey sincere regret over your actions? This is the best time to check the language, formality, and content to make sure your letter is professional and accurate.
Step 6: Follow Through
After you send your letter, it is important that you follow through with the promises you made to your boss. If you said you would complete pending work, you should do so within the agreed-upon timeline. This feedback will help cement the sincerity of your apology and convince your employer that you missed work for a genuine emergency – you were not just playing hooky.
Before penning your apology letter to boss for taking leave without permission, consider your relationship with your employer. This will help you pick the best tone for your correspondence. However, when in doubt, always go for sincere, respectful, and professional. Do not try to be funny or clever in your apology letter, as your boss may misconstrue this as you not taking the situation seriously. You need to communicate that you understand and regret the impact of your absence.