Apology Letter for Coming Late in Office – Sample Letter

Apology Letter for Coming Late in Office – Sample Letter

Apology letter for coming late in office is written to express regret for not making it to work on time. When your lateness causes problem, the best way to fix the situation is to write an apology letter as soon as possible. This shows your willingness to amend any problem caused.

Going to work 5 days or more a week during one’s career may not be easy. Each day comes with the uncertainty of what will happen. With many hours and years spent on attending our duties, it is unavoidable that one day you will go to work late. At that particular day, you will need to write a letter to your boss apologizing for being late. If you are in this situation and you are having a headache trying to figure out how to do it, don’t worry we have some sample apology letters for coming late in office that will help you.

How to Write an Apology Letter for Being Late at Work

This is a formal letter and therefore the tone must remain professional. Take responsibility for coming late without being over dramatic. This is best done by being straight forward and sincere in your reason for lateness. Here are some steps to guide you in writing.

  • Lay an account for the situation. Describe the reason that led to you not making it to the office at the right time. This reason must be straight and genuine. State the details about the time you were expected in the office and the time you got to the office.
  • Acknowledge the damage caused. State the inconvenience that was cause by your lateness. This could be inconveniencing the client, the management or your colleagues.
  • Accept that you are responsible. Acknowledge that you know that you are the one at fault and you are sincerely sorry. Let the one you are writing to know that you did not do it intentionally, but it was due to circumstances that were unavoidable.
  • Describe the situation that led to your lateness. Do this without giving too many excuses. Be straight forward in your reason. Too many excuses may lead to making the person you are writing to think that you are hiding something or even think that you are not genuine.
  • Promise that it won’t happen again. Do this by stating that you have taken all the necessary measures to make sure that this mistake does not happen again.
  • Use a simple statement to express your regret. For example, you can state that your mistake has let the company and the client down and you regret that.
  • State the measures you are going to take to amend any inconveniences caused. If you have inconvenienced a client, you can amend this mistake by emailing the client, if the inconvenience delayed some results at work, you can say that you will work on the mistake as soon as possible.

Apology Letter for Being Late at Work

Jane white3326

Swick Hill Street





David Moultry

Manager, Bright Security

4758 Swick Hill Street



Dear Sir,

I am truly sorry for failing to make it to the office on time. This is quite unprofessional of me. I have especially inconvenienced my team who were waiting for me to do a presentation before they go to their respective work station. Please accept my apology for this action.

I am well aware that punctuality is very important for better results at work and as the head of the team I should lead by example. I was coming to work and along the way an accident happened that blocked the road for 20 minutes, causing me to arrive to the office 30 minutes later.

I have learned from this and I have purposed to be leaving the house at least 30 minutes earlier than I normally do to make sure that this mistake does not happen again. I have talked to the team players and I have rescheduled the meeting to tomorrow morning to make sure that we cover what was supposed to be covered today.

I am sorry for letting the management and my colleagues down. I promise this will not happen again. Kindly accept my apology.

Yours sincerely,

Jane white

Sample Apology Letter for Coming Late in Office


(Boss Full Name)

(Boss Position)

(Company Name)


Dear (Boss Full Name),

I deeply apologize for showing up two hours late at work. My car broke down and I had to wait for my friend to come and pick me up. I am so sorry for inconveniencing both you and my colleagues.

I promise that this will not repeat in future as I have set up protocols to ensure it doesn’t. I appreciate your understanding and patience and would like to meet up with you so as we can discuss how I can make up for the two hours I was late.



(Your Full Name)

Sample Apology Letter for Being Late to Work Because of Traffic

Traffic is perhaps the number one cause of lateness, especially to the workplace. That is because of the snarl-ups that do arise from time to time in the course of commuting. You similarly have to prepare to draft an apology to that effect. The apology no bout has to contain the following pieces of information:

  • The time interval that has been affected by the traffic jam
  • Proof that indeed the traffic jam is the cause of the delay
  • Your plan to take care of the losses that have been occasioned by the jam
  • How you plan to beat the traffic next time
  • A plea for the administration to spare you of the consequences that come along


(Boss Full Name)

(Boss Position)

(Company Name)


Dear (Boss Full Name),

Please accept my sincere apology for showing to work late on (00/00/0000). It was so unfortunate that the road(s) I used to travel to work (Mention them) was/ were closed due to (give the reason) without prior notice. This made me use a different route which was heavily congested causing me to be an hour and a half late. I deeply regret letting you and my colleagues down I promise that I will take necessary measure to ensure I don’t repeat it in future. I will extend my duties after work to compensate for the time lost.



(Your Full Name)

( Your Position)

Apology Letter to Boss for Coming in Late

Even the most dutiful employee can make a late entrance from time to time. When those occasions happen, it’s good form to write a proper apology letter to help explain to your manager why you were late. This is especially important if you were late to attend an important meeting or meet with a client. If this is the case, please explain yourself as plainly as possible, and offer your sincerest apology.

Dear Mr. O’Meara:

Please accept my apology for my late arrival this morning. Being tardy is not one of my issues. This has been the first time and I understand how it may have caused you to second guess my ability to handle responsibility. I am taking this opportunity to compose a handwritten apology letter to reinforce my regret that I arrived late.

My tardiness put you in an awkward position, I understand that. It not only made me look bad, but y9ou as well, as you’ve put your trust in me to be able to act responsibly and with professionalism. When an employee does not show up on time, it comes across as not caring about their position, not wishing to contribute to making their department shine. I am sincerely sorry for that, the pain and embarrassment that it caused you.

It is with a heavy heart that I accept my role in this. That I am totally responsible for my late arrival. I’d like to take this time to state that it will never happen again, and that I will move forward with any and all suggestions to make this situation right, so that I again can earn your trust.

I’ve contact human resources and requested all of their material regarding augmenting our time management skills. While I’ve never really been tardy before, I have always just scraped right by, arriving at the last moment. As such, I also signed up for an online time management seminar.

If there is anything that I can do to prove to you that I’ll never again be tardy, then please let me know. I’m open to making myself a better employee for the company, and I’ll do whatever it takes to ensure that this never happens again.

Yours Sincerely,


Sample Apology Letter for Coming Late in Office

Work is perhaps the number one area where people get late. That is due to the need to beat the commuter traffic and numbers. As such, it is not uncommon to draft an apology letter for getting late to work. This letter is much like your ordinary letter. It, however, contains the following details:

  • The time period that has been affected by your lateness
  • An explanation of the root cause of your lateness
  • What you plan to do to cater for the time that was lost
  • How you intend never to come late for work again
  • A plea for the management not to penalize you as a result of the lateness

Your Name

Your Address

Your City, State Zip Code

Your Phone Number, Email






City, State Zip Code

Respected Mr. /Ms. Last Name:

Re: Apology letter for being late

I am fully aware of the need to get to work early. Whereas I made every effort to see to it that I get to the office in time, the unlikely happened, and I ended up turning up for wake pas the stipulated deadline.

The problems I have inflicted on your organization courtesy of my lateness have been innumerable. I know for a fact that I have truly inconvenienced my team members not to mention inducing a plunge in the productivity thereof.

I am truly sorry for this inconvenience. To make up for that inconvenience, I offer to extend my working time by an equivalent of 2 hours today. This, I believe will see to it that I churn out the equal hours of productivity that my lateness has induced.

Kindly accept my apology,


Signature (hard copy letter)

Full Name

Apology Letter for Being Late for School (for Teachers)

Several issues or factors are often to explain for lateness to school. Sickness, traffic jams, poor weather, and domestic problems are top examples of these. The apology hence has to provide the following information:

  • The exact cause of the lateness
  • Some of the impacts of the lateness on the student’s performance
  • A raft of measures that are to be put in place to prevent the lateness
  • How the adverse effects are to be catered for
  • A specific timeline within which the results ought to be realized

Melanie G. White,


Hume-Fogg Academy High School,

401 Wingrove Street,

Nashville, TN 37203

Saturday, March 28, 2024

Edward Emilson,


Hume-Fogg Academy High School,

401 Wingrove Street,

Nashville, TN 37203

Dear Sir,

Re: Apology letter for being late to school

I draft this letter to let you know that I came to school around an hour late. This is contrary to the rules of the school that require me to arrive at school no less than 30 minutes before the start of the school day.

The reason underlying my lateness was the horrible traffic snarl-up that affected my route. I did not foresee it at all. To add insult to injury, my phone had also run out of airtime. Thus, I could not alert the master on duty in time.

According to the rules of the school, I am supposed to undergo corporal punishment. However, I plead with you to spare me of this punishment as the reason behind my lateness was way beyond my capability as a human.

Sorry yet again for the lateness and kindly accept my apology without reservations.


Signature (hard copy letter)

Melanie G. White

Apology Letter for Coming Late (Word Formats)

You no doubt need some templates to guide you in drafting a quality apology letter. We have added some examples in the Word and PDF formats to help with this. Here are some examples that can help you to get the ideas you need in writing one for yourself.

Apology Letter for Coming Late in Office Meeting

Apology letter for being late at work

Apology Letter for Being Late to Work Because of Traffic

Apology letter to boss for coming late to work

    Tips for Making Your Apology Appear Genuine

    Drafting an apology in and of itself is never enough. You have to make it sound genuine. There are things you have to do to make this possible. Below are some of them:

    • Try as much as possible to notify the concerned person of the problem as it happens. This is to prevent him from getting surprised and showcase your own sincerity later on if and when you now have to apologize officially.
    • You always initiate the apology on your own. Do not wait for the person you wronged to demand the same. That way, you will appear more genuine and sincere than if you wait for the other to ask you to do so.
    • Make amends. This means you should try and do something to reverse or water down the wrongs that you have done or that your past actions may have inflicted on the firm. Examples could be staying late for work, working without pay, or doing more than enough.

    How to Send Your Apology Letter

    There is always the option of sending the letter by mail or hand delivery. However, apology for getting to the office late needs to be addressed in urgency therefore making email the best way to do it.

    Apologizing through email uses the same format with the letter format. The salutation, body of the message and signature remains the same as the letter format. Make sure you avoid using emoticons or stylized fonts, the mail should be formal. Proof read the mail before sending it to correct any spelling or punctuation mistakes.

    Frequently Asked Questions (FAQs)

    What are some of the good excuses for being late?

    Below are some of the good excuses for being late:

    • Sicknesses
    • Heavy traffic snarl-ups
    • Poor weather and environmental conditions
    • Road accidents
    • Violence, turmoil, and other political issues

    What do you say when you are late?

    When you are late, you state to the employer that you are indeed late for the job. Then, you ask him to forgive you for the lateness. It also pays for you to suggest ways through which you plan to deal with the lateness later.

    What ‘being late’ says about you?

    It may say several things. These could include you cannot honor commitments, you do not cherish timeliness, have no regard for the welfare of others, or are unlikely to be relied on when the time to do so comes.

    Is being late a sign of disrespect?

    NOT really! There are quite a number of reasons why lateness is inevitable. Thus, it may not always be that being late automatically infers disrespect. Nonetheless, you too ought to apologize or contact your supervisor in advance to notify him that you are likely to get late to work. That may help quell any impending issues.

    What if you are over an hour late on your second day of work?

    Nothing much out of the ordinary. The factors that inform or may give rise to lateness can occur at any day or any time, including the second day at work. Nonetheless, you too should make attempts to explain your impending lateness at least as a way of placating the persons who are likely to be affected by it.

    Why is it important for being late?

    There are several reasons for this. Chief among these are the needs to prove that you are truly remorseful, demonstrate the seriousness with which you value your job or engagement, and to placate or calm the persons who are likely to be adversely affected by your own lateness.

    Why It’s Important to Apologize?

    An apology letter helps to explain why you are late for work, an important meeting or interview. It gives an assurance to the boss that you acknowledge you messed up activities and have taken necessary measures to ensure that you don’t repeat the mistake.


    There you have them! Our long and laborious look into the apology letters comes to an end there. We now hope that you have what it takes to do a great job overall. Having done our part, we now trust that you have the ammunition and preparedness necessary to do a great job. Best of luck as you set out!