An apology letter for bothering is a letter that one writes to apologize for intruding into another’s privacy. If your actions, words or situations have bothered someone, you need to communicate with the individual and seek forgiveness. Visiting the person or making a call might be impossible, thus writing a letter or email is the best way to make the apology.
For example, storming into someone’s office, home or business without notice; the same can happen if you call someone if they are busy or in a meeting. In such cases, it’s essential to write a letter to apologize. The apology is a polite way of showing remorse for bothering the person.
In the apology letter, you must offer your regrets for bothering the individual and promise never to repeat the mistake.
How to apologize for bothering someone
Express your regrets
A standard apology letter should start with the words “I apologize” or “I’m sorry.” These words show that you regret your actions.
For example, you can say” I am sorry for visiting your office without booking an appointment; my act was barbaric and uncalled for.”
The best opportunity to apologize is immediately you realize you’ve wronged someone.
As you apologize, your words should be from your heart. There’s no point to apologize if you don’t mean it. Never apologize if you have an ulterior motive.
When apologizing, you must own the mistake. Admit that your actions were wrong.
Make sure you empathize with the person you’ve wronged. Let them understand you know how they felt after your actions.
Acknowledging your mistakes shows you regret your actions and you are ready to change.
Put yourself in the recipient’s shoes and imagine how they felt.
For example, say, “ I am sorry for storming into your office while you were having a meeting, I understand how embarrassed you were since all your bosses were in the room, I am sorry for not calling before coming.”
When you hurt someone by bothering someone, you need to offer a solution to the problem. For example, if there’s something you can do to correct the mistake, suggest this to the person.
As you make promises, avoid over-promising. Offer promises that you can fulfill. For example, don’t promise your boss you’ll be working for 20 hours for one week if you can’t. Vague promises will only worsen the matter.
Inform your recipient you’ll be calling every time you want to visit their office if you intruded one’s office without prior notice.
Promise the mistake won’t recur
After apologizing, you must reiterate that you won’t repeat the error. If you keep on repeating the same mistake, it means your apology isn’t genuine. In your letter, suggest measures that you’ll take to avoid a recurrence of the error.
Make sure to honor the promises you’ve made to the individual. Honoring your commitments will help you to gain trust and strengthen your relationship with the other person.
Apology letter for bothering (Format)
Dear [recipient’s name],
Please accept my genuine apologies for [intruding into your privacy, visiting your office without making a call, sending emails daily, and my frequent text messages, etc.] My actions were driven by [emotions, anger, and a pressing need].
Forgive me for my disrespectful actions. I am thankful for meeting my needs in the past. Know that this mistake will never recur again.
Every time I plan to visit your office, I will first call you to know if you are busy. I appreciate your willingness to help me when in need.
Thank you for your understanding and forgiveness.
Sorry for bothering you (sample letter/email)
I write this letter to express my regrets for bothering you on March 30, 2019. Though I had seen you had so many clients on the queue waiting to see you, I stormed into your office. I admit that my actions were disrespectful and primitive.
Please forgive me for this mistake. Though you are always receptive to me, I went overboard. My actions were a result of a pressing need at home. I thank you for assisting me in times of need.
I have learned from my mistake, and henceforth I will always call you before coming to your office.
Thank you for your sympathy and forgiveness.