An apology letter is a letter to express regret on something done wrongly or at the wrong time. Apology letter for being late is to express regret for coming late to school, work, office meeting or appointment. It’s quite challenging to write a letter and one is faced by various challenges like missing to use the write tone in the letter, addressing the write person or trying to put the blame on someone else.
With the use of a sample letter it will help you to write a good, clear and to the point letter.
How to Write an Apology Letter for Being Late
Keep the format formal
Apology letter for being late should be in a formal structure. This means that it should be straight to the point, use a formal language and keep it short.
Start with salutation
The best salutation is using ‘Dear’, followed by the name of the recipient. Use Mr., Mrs., Miss before putting in the name of the recipient.
The body of the letter
This is the explanation of the reason that caused your lateness. This should not involve a lot of stories but just a genuine reason on why you got late. Do not give excuses but rather be straightforward about your reason.
Acknowledge the damage caused by your tardiness
Do this by including a line that conveys that you are aware that the mistake caused inconveniences.
State on how you will make up for the mistake
This is only applicable in a case where you know that you can make up for the mistake for example, you can state that you will contact the client and try to schedule another day for the meeting.
Promise that it won’t happen again
Make sure you are giving a promise that you can keep. If you got late because of an issue that was really unavoidable, just express a simple statement of regret.
How to write an apology email for being late
- Start with the subject line
- Body of the message. This includes the reason why you were late and what you will do to make up for the mistake if possible
- Your signature.
When writing, make sure you proofread the letter to correct spelling, grammatical and punctuation mistakes. Avoid using emoticons or stylized fonts.
Apology letter for being late at work
1234 North street
Dear Mr. John
I am truly sorry for being late to the office. I arrived at my workstation 30 minutes late. I got a flat tire on my way to the office and it took me 20 minutes to replace it.
I apologize for this. This mistake has caused me to miss an important meeting with a client. I have written an email to the client and we have rescheduled the meeting to Wednesday next week.
I will make sure that I check on the vehicle early enough next time to avoid such a mistake and make sure it does not happen again. I ask for your forgiveness.
Thank you for your consideration.
Apology letter for being late in duty
Dear Mr. Dickson,
I apologize for getting at my workstation late yesterday. This mistake delayed my colleague who I was getting in to release by 30 minutes.
I was on my way to work when I realized I had left the tap running. I had to rush back to the house to turn it off. I am sorry for my tardiness and promise that this will not happen again.
I have talked with my colleague and will cover up he 30 minutes during my shift. I hope you forgive me for this mistake. I thank you for your consideration.
Food and Beverage Department
Apology letter for being late at school
I apologize for coming to school late today. I forgot to set my alarm and woke up 20 minutes late. I missed the math lesson because of this
I will ask for the notes and catch up on what I missed. I am sorry for this mistake and I promise that this will not happen again. Please forgive me.
I thank you for your consideration.
Apology letter for being late to class
Dear Mr. duke,
I am writing to convey my sincere apologies for getting to class 30 minutes late. I missed half of the lesson and it was hard to catch up with the rest of the students by the time I got to class.
I am sorry for causing destruction to you and the rest of the class by coming in the middle of the lesson. I am kindly asking for your forgiveness and I promise that it will not happen again. I will take the notes and study to be up to date with the rest of the students.
I took a long time getting ready which made me miss the school van. I had to look for a bus to come to school. I will make sure I get careful on keeping time to be on the road at the right time for the school van. I hope you forgive me.
I thank you for your consideration.
Apology for being late to school from parents
Dear Mr. Charles,
I am writing to apologize on behalf of my daughter Stacy who got to school late today.
I was on my way to dropping her to school and was right on time when my car broke down. It was a problem I could not fix and I had to wait
for my mechanic to come and fix it. The waiting took 30 minutes and another 20 minutes to fix the problem.
I understand that this caused my daughter to miss 2 lessons. This can really affect her performance. I have purposed to get the notes on what she missed and help her study them at home. I will make sure she will be up to date with the rest of the students. I will also encourage her to work hard on it so that she can have a good
performance in her exam.
Next time I will be checking on the car before taking off to avoid such a mistake in future. I am really sorry and I promise that this will not happen again. I thank you for your consideration.
Rebecca [Stacy’s Mum]
Apology letter for being late in enrollment
September X 20XX
Mr. Tom White
Subject: Apology for Late Enrollment
Dear Mr. Tom,
My Name is Kate, a 2nd year student taking up Business Administration course. I am writing to convey my sincere apology for my late enrollment in this school. It is already one week since the enrollment day and I was not able to make it that time due to a difficult problem at home.
My mother was admitted in hospital, she is a single parent and I am her only child. I had to take care of her until she gets out of the hospital.
I am kindly asking for forgiveness. I look forward for a chance to still enroll in your school so that I can continue with my course.
I hope to hear from you soon. I thank you for your consideration.
Apology letter for coming late to hostel
Dear Mrs. Lawrence,
I am writing to sincerely apologize for getting to the hostel late last night. I am aware that it is against the rules and regulations of this hostel.
I am sorry I broke this rule. I was on my way to the hostel from the stores when I met a long time friend. We got to a coffee shop to have some coffee together as we catch up. It has been long since we last saw each other and we had a lot to talk about and did not realize that time had really gone.
I am sorry about this and I promise it will not happen next time. I will be careful on checking time from now onwards. I hope you forgive
Apology letter for being late to an appointment
October 5, 2017
Subject: Apology for being late
I am sorry I got to your office late for our business appointment. I kept you waiting despite your busy schedule and you had to leave.
This was caused by a heavy traffic on my way to your office. There was a presidential escort that caused the tardiness. I know I caused a lot
of inconvenience on you. I hope you forgive me.
I am still ready with the presentation that I was to present to you today. if possible, I would request we reschedule the appointment to another day that will be convenient for you. Once again, I am sorry for the tardiness.
I look forward to hear from you. I thank you.
Apology letter for being late in a meeting
0000 Down Road
Head of Security
Subject: Apology for Being Late
Dear Mr. David,
This is to sincerely convey my apology for being late for the meeting that was scheduled for 11.00 o’clock today. I am sorry I got to the
office quite late.
I was on my way for the meeting but my car broke. It was a big problem that required me to involve the mechanic. The mechanic took a whole 45 minutes to get to where I was. I had to leave him and took a cab to the office but unfortunately; you had left the meeting venue.
I really apologize for this and hope that we can still have this important meeting at your best convenient time. I will be grateful if you set another date and I promise that this mistake will not happen again.
I look forward to hear from you soon.
Apology letter for being late in an interview
Dear [Name of the Interviewer],
I am writing to convey my apologies for arriving at the interview 20 mins late.
The bus I boarded had some mechanical problem. We had to be moved to another one and this took some time to happen, hence causing the delay. I am really sorry for this.
I thank you for taking your time to wait for me and giving me the opportunity to do the interview. I hope you forgive me.
I look forward to hearing from you.
Apology letter for being late in response / reply
August X, 20XC
Dear Mr. Aaron,
I am sorry for replying late to your mail that was sent on 00/00/00.
There were so many mails that I received at once. I opened yours and realized that it needed an immediate response. I am really sorry for this and I hope you forgive me.
I have already sent the items that you had requested, and they should be getting to you soon. I promise that this will not happen again in
future. I thank you for your consideration.
Reply to warning letter for coming late
Dear Madam Angela,
I am sorry I have come late 3 times this month. This has portrayed a bad image on me in the organization. I also understand that this has
affected my performance at work and it could lead to a worst situation if I don’t change.
The route that I use to work has been experiencing traffic lately and I have not yet got to know the cause of it. I resolved to be leaving
the house early, which I have been doing but sometimes the situation has been unavoidable. I am really sorry for this.
I am looking for a house so that I can move from the place I stay now to another one that is more convenient. I promise that going forward, this will not happen again. Please forgive me.
I thank you for your consideration.
- Address the matter as soon as possible- do not take too long before you apologize.
- Make sure you explain why you were late and give a sincere explanation. Keep it brief.
- Thank the recipient for their consideration and taking their time to read your letter.