Apology Letter for Being Late to Work

Apology Letter for Being Late to Work

An apology letter for being late to work expresses remorse for a wrong act and aims at solidifying the working relationship between an employee and their employer. In the corporate world, mistakes are inevitable.

Lateness to work is one of the common mistakes that can create a rift between an employer and their staff. If you realize you have worked against company’s rules in arriving late for work, it’s imperative to write a letter expressing regret for your actions. Include a commitment never to repeat the mistake.

Most people find challenges selecting the right words for the apology letter. Templates and samples are the best way to overcome this challenge.

How to write an apology for being late

  • Recount the event. Your apology letter should start with a brief highlight of the events that led to the mistake. Your letter must include exact details of the time and date.
  • Avoid excuses. Your letter should be factual. Avoid laying blame on others or circumstances. Professionalism dictates you should acknowledge your mistake if you’re making a genuine apology.
  • Acknowledge the mistake. Lateness to work can inconvenience your colleagues and affect service delivery in the company depending on your position. In your letter, apologize for inconveniences caused to the company and your colleagues because of your actions.
  • Promise never to repeat the act. Besides apologizing for the current mistake, your employer is interested to hear if you’re committed not to repeat the mistake. Describe the measures you wish to take to avoid a recurrence.
  • Provide a solution to the problem. If there’s an action you can take to ease the problems caused by your tardiness, suggest the solution to your boss. For example, you can recommend working late for one or two more hours in the day to clear the workload or arriving an hour earlier the following day.

Apology letter format for being late to work

Dear [recipient],

Kindly receive my sincere apologies for lateness. I understand your disappointment because of my being late for [the meeting, work, and anniversary].

You had already informed me to be at the venue at [time], but unfortunately, I was 30 minutes late inconveniencing both of us. I’m sorry for the mistake since you had to wait for me to start the meeting and your guests weren’t pleased.

I’m taking responsibility for my actions and promise it’ll never recur.


[Your name]

Sample apology letter for being late to work

March 1, 2019

Phillip sans

General Manager

Acer suppliers

122 Crazy lane

Stanford, MO 55617

Dear Mr. Sans

I’m apologetic for arriving late during yesterday’s management meeting, yet I was the key presenter. I acknowledge my tardiness is against the company rules and affected the rest of the participants who had been already at the boardroom.

A few minutes before the meeting, I receive a complaint from one of our key clients. Thus I had to attend to the matter before proceeding for the meeting because of its urgency. Unfortunately, my assistant was out of the office for official duty.

I have put in place measures to ensure the incident doesn’t recur. If there’s anything I can do to compensate the lost minutes, please let me know.

I’m thanking you for your understanding and support.


Mark Roberts

Excuses for being late for work

Common excuses for tardiness include;
  • I had lost my car keys
  • A family member was ill
  • I was caught up in traffic
  • Death of a close relative
  • I was unwell
  • I had to help a stranger
  • My pet was ill
  • Caught up by traffic police
  • My car had broken down
  • Clock alarm failure

Things to keep in mind when making an excuse

When giving a reason for being late for work, you must be creative. Avoid lies at all costs. If your boss discovers you had lied in your apology letter, the act could have dire consequences. Consider the following when selecting an excuse for lateness.
  • Be precise. When giving an excuse for tardiness, offer a clear excuse and avoid issuing unnecessary details. Your boss can interpret an overly detailed excuse as a lie. Know what to say. For example, if you’re skipping work to atttend an interview for another job; don’t mention you’re going for an interview. You can say you’ve an important appointment to attend.
  • Contact your boss immediately. It’s important to contact your boss immediately you know you’ll be late to work to avoid inconveniencing others. It’ll enable them to make the necessary changes to avoid inconveniencing other employees and clients.
  • Avoid lies. Though it might task to get a valid excuse for lateness to work or skipping work, avoid lying to your boss. An employer can tell when an employee isn’t honest.
  • Use excuses only when necessary. You should not be the only employee who’s always late for work or frequently skips work. Though emergencies are uncontrollable, your boss could interpret the act as laziness or lack of interest in your job.