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Apology Letter for Absence from School Due to Illness

According to the National Center for Children in Poverty, children who live in areas stricken with poverty experience more than 4 times the absenteeism than those in more affluent areas. When children miss school, their performance suffers. As such, it is tremendously important that the parent or legal guardian compose an apology / excuse letter for their children who are absent due to illness correctly.

This means that not only should you give a reason and a doctor’s note, but you should also request any classwork assignments. This way, their child’s academic progress will not be affected.

How to Format an Apology Letter for Absence from School

While an apology letter for absence is not considered a business document, it still serves as a record of your child’s attendance. As this is the case, it’s critical to include not only your name and contact information, but also any dates, doctors’ notes and requests for classroom assignments.

Also, please follow the attendance protocol of your child’s school. Some schools request that the parent not only send a note, but contact the school by phone, directly. All sections are to begin at the left margin, be single-spaced, with double-spacing in between each section. Below, we’ve outlined the basic structure:

Apology Letter Format

(Parent’s name)

(Parent’s Contact Information)

(Double-Spacing)

(Teacher or Principals Name)

(Teacher or Principals Contact Information)

(Double-Spacing)

(Current Date)

 

(Double-Spacing)

(RE: Apology for Absence)

(Double-Spacing)

 

Dear (Teacher’s Name:)

(Double-Spacing)

This note is to inform you that my child (Child’s Name) will not be able to attend school from (Start Date) to (End Date), due to contracting a fever. Our physician, Dr. Samuels, as decided it would be best to keep (Child’s Name) home during this period to heal and as not risk infecting other students.

We are enclosing a copy of the doctors note for your records. We are also requesting that you present any classroom assignments to my husband, who will be at the school on (Date) to pick them up.

Thank you for your kind consideration to the above matter.

Sincerely,

(Parent Signature)

(Parent Name)

A student’s school attendance is a reference point in determination of academic success. This is why most schools highly discourage absenteeism. Due to foreseen or unforeseen circumstances such as illness or death of a family, a student might end up missing school for a day or a couple of days. Ordinarily you will need to communicate to the school about it. Have a look at the below sample apology and excuse letters for absence from school due to illness. These samples will guide you on how to craft a letter on your own.

Sample Apology Letter for Absence from School Due to Illness

This first example is simple, brief and generic in nature. Here, you are simply stating that your child has been held back from attending classes due to illness, and that you are including a doctor’s note.

Sample #1: Excuse / Apology letter from parent

(Parent’s name)

(Parent’s Contact Information)

(Teacher or Principals Name)

(Teacher or Principals Contact Information)

(Current Date)

(RE: Apology for Absence)

Dear (Teacher’s Name: ),

This note is to inform you that my daughter, Clarissa was unable to attend school on Monday due to a cold. Her temperature has since returned to normal, and her doctor has stated she is well enough to attend classes.

I’ve attached Dr. Nelsons note for your records. Thank you.

Sincerely,

(Parents Signature)

(Parents Name)

Sample #2: Letter to excuse child from school

(Parent’s name)

(Address)

(Teacher’s name)

Address

Date: (D/M/YYYY)

RE: Apology for my child absence from school

Dear (Teacher’s name),

My daughter, Terry was unable to attend school on Thursday and Wednesday because she was down with a cold. Thankfully, her temperature has stabilized and coughing has subsided. Since she is feeling much better today, I decided to send her to school so as to catch up with her schoolwork. Kindly give her any work that she missed.

Enclosed herewith find a doctor’s note for your viewing. Thank you

Sincerely,

(Sign here)

(Parent’s name)

Sample Letter to Excuse your Child from School

In this apology letter, you are excusing your child from attending school due to a reason other than illness. Sometimes when there is a death in the family, or the family is going on an extended vacation for the holidays, the child must be excused from classwork. In this case, you name the dates, the reason, and include request classwork assignments.

Sample #1: Letter to excuse child from school for holiday

(Parent’s name)

(Parent’s Contact Information)

(Teacher or Principals Name)

(Teacher or Principals Contact Information)

(Current Date)

(RE: Apology for Absence)

Dear (Teacher’s Name: ),

This letter is to inform you that my daughter, Sarah, will not be able to attend classes on December 15, 2018. Our family will be taking a holiday road trip to visit relatives in Scranton. Since this vacation will encompass the entire Christmas holiday, Sarah will be returning to class on the beginning of the New Year.

We have visited website and have taken the initiative to view any assignments for December. She will complete the assignments under our guidance, and we shall upload her completed assignments where possible.

Thank you for your kind consideration to the above matter. Feel free to contact me with any further questions or concerns.

Sincerely,

(Parents Signature)

(Parents Name)

Sample #2: Letter to excuse child from school due to family emergency

(Parent’s name)

(Address)

(Teacher’s name)

Address

Date: (D/M/YYYY)

RE: Excuse letter of absence from school

Dear (Teacher Name),

My son, Jaylen will be unable to attend school on Friday 13th October and on Monday 16th October due to the demise of a family member. Since we are traveling away from the city for the burial, this will cause him to miss school for more than a day.

I would be happy if you can provide Jaylen with the class work that he will miss the two days. Kindly contact me on (phone no) in case you need more information. Thank you.

Sincerely,

(Sign here)

(Parent’s Name)

Excuse Letter to Teacher from parent about Child’s Sickness

Sometimes it does not hurt to include any mention of accomplishments your child has had with their teacher. In this note, the parent is extending gratitude for assistance in improving their child’s reading skills, as well as including a doctor’s note and request for assignments.

Sample #1: Letter to school teacher from parent for sick leave

(Parent’s name)

(Parent’s Contact Information)

(Teacher’s Name)

(Teacher’s Contact Information)

(Current Date)

(RE: Apology for Absence)

Dear (Teacher’s Name: ),

First, let me extend my deepest appreciation to your latest efforts in assisting Emily with her reading. Her scores have increased, and we are most grateful. However, this note concerns the fact that Emily has recently contracted a serious flu virus. According to our physician, Dr. Renaud, she’ll be unable to attend school for at least 2 weeks.

Please feel free to contact me with regards to getting any class work to her, so she can work on it while resting. I am enclosing both the Doctors note, as well as my contact information. Thank you

Sincerely,

(Parents Signature)

(Parents Name)

Sample #2: Leave letter to class teacher from parents

(Parent’s name)

(Address)

(Date)

(Teacher’s name)

(Address)

RE: (Child’s name)

(Dear, Madam/Sir)

I would like to bring to your attention that (child’s name) has been placed under strict medication. (He/ she) is having high fever and the doctor recommended, complete bed rest. Therefore, (he/she) would not be able to attend classes from (date) to (date).

Kindly, send all the work that could be missing so that (he/she) does not fall too much behind. For more on the above, kindly feel free to call me (mobile number/ email address).

Yours faithful parent,

(Signature)

(Full Name)

Excuse and Apology Letter to Teacher from the Student

This letter is from the student, not the parent. In this note, they are expressing their disappointment in missing school, have included a doctor’s note and information regarding assignments missed.

Sample #1: Leave letter for school teacher from student

(Student’s Name)

(Date)

(Teacher’s Name)

(RE: Apology for Absenteeism)

(Dear, Teacher’s Name: ),

I am truly sorry for missing the practical in your Biology Class, last Monday. I was recovering from a minor flu bug, and my physician stated that she thought it best I stay home until my temperature returned to normal.

My lab partner, Stephanie, was kind enough to bring the assignment to my home, where I completed what I could. I scanned the assignment and uploaded it to the classroom assignment log.

I am enclosing my physicians note for your records. Thank you.

Sincerely,

(Students Signature)

(Students Name)

Sample #2: Formal letter to class teacher from student

(Date)

(Teacher’s name)

RE: APOLOGY FOR BEING ABSENT:

(Dear, Sir/Madam)

I kindly apologize for unexpected absence on (date). I was having a bad cold and I never wanted to unnecessarily infect the other students in classroom. I picked up the missing assignment. Sorry for unexpected absence. This will never happen again in future. I am on bed rest from (date) to (date). Therefore, I will report back to school on (date).

If I will be having any question on the work missed, I will appropriately seek for your assistance.

Thank you for your kind consideration.

Yours sincere student,

(Signature)

(Full Name)

Apology Letter for Being Absent in School/College Due to Sickness

College age students no longer need parents to compose their notes. Instead, they address their professor directly. Take care to be as professional in your note as possible, and to show your professor respect. Include a doctor’s note, and mention that you’ve kept up with your syllabus.

Excuse / Apology letter for being absent

(Parent’s Name)

(Parent’s Contact Information)

(Date)

(Professor’s Name)

(Professor’s Contact Information)

RE: (Apology for Absenteeism)

(Dear Professor’s Name: ),

This note is in reference to my recent absence. I contracted the flu virus and was instructed by my physician to stay home so I will not risk infecting the other students. I have kept up with the syllabus and have uploaded my written assignments to the network.

I am enclosing my physicians note, where he states the particulars including the recommended days off and medications. Thank you for for your understanding in this matter.

Sincerely,

(Student Signature)

(Student Name)

Application for Being Absent Due to Illness

Application for being absent due to illness usually begin with showing respect to your instructor, before you announce your absence. Include dates, doctor’s notes and request for assignments missed.

Sample application letter

(Students name)

(Students Contact Information)

(Teacher’s Name)

(Teacher’s Contact Information)

(Current Date)

(RE: Apology for Absence)

Dear (Teacher’s Name: ),

With the utmost respect, I must refrain from attending classes for the next 5 days, as I have been diagnosed with a virus and respiratory complications. My doctor has advised that I not enter public places so reduce risk of transferring the virus to other people.

If you require any further information, please feel free to contact me, or my physician. I am enclosing both the doctors note and contact information for your convenience.

Sincerely,

(Student Signature)

(Student Name)

Permission Letter for School Absence Due to Illness

Sample permission letter from parents to school.

(Parent’s Name)

(Parent’s Contact Information)

(Date)

(Teacher’s Name)

(Teacher’s Contact Information)

RE: (Absence Due to Illness)

(Dear Teacher’s Name:),

Please excuse my son, Jeremy, from classes this week. He has been diagnosed with a high fever and our physician does not wish for him to leave the house, even the bed. Our doctor has stated that he will keep Jeremy under observation at Westwood Hospital for the next few days.

We’ve already left a message with the school regarding Jeremy’s attendance. We are enclosing a doctor’s note as well as a request for any and all assignments due for this period. At this time, we’ve no idea when Jeremy will be able to return to school. We will keep you informed as soon as we know, by contacting you via phone.

Thank you for everything, it is appreciated during this trying time.

Sincerely,

(Parent Signature)

(Parent Name)

Apology Letter for Being Absent in School Due to Sickness

Apology letter for absence from school due to illness offers a written validation for your previous absenteeism. The entire purpose is to provide a verifiable cause as to why you were absent from school. This kind of communication shows your truthfulness towards attending the class and politeness. Consequently, your teacher will be willing to assist you with what you missed in class when you were absent.
Apology Letter for Absence from School Due to Illness
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Sample apology letters for being absent in school

Absence from school due to illness

Application for being absent due to family member’s illness

Leave letter to class teacher for fever

Leave letter to school teacher for my daughter

Letter for being absent due to sickness

Letter to Excuse your Child from School

Letter to teacher from parent about child sickness

Permission Letter for School Absence Due to Illness

Sample sick leave letter to class teacher

Sick leave application for school student

Sick leave application for school teacher

    Tips for writing an apology letter for being absent in school

    • Ensure you are formal and polite in apology letter to your teacher.
    • Always remember to state the reason for being absent.
    • Be sincere and honest, always explain the situation factually.
    • Be short and exact.
    • Attach a doctor’s note in the case of illness.
    • Remember to include the name and sign the letter.

    Whatever explanations you may have for being absent, composing a letter of apology is a great approach to extend politeness to the school while ensuring your child’s return to school will be smooth. To save time the above samples comes in handy when you wish to write a formal letter.